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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 6, 2008 8:30 A.M. The meeting was held to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Tommy New, Member, Sidney Norton, Member, Johnny Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner New opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Gonice Davis seconded with unanimous approval. Chairman Rabun stated that Paul Bryan would meet with department heads at 2:00 p.m. Purchasing fire trucks was discussed. Paul Bryan recommended postponing purchase of fire trucks due to cost of trucks exceed remaining SPLOST funds and the financing of trucks may not be available at this time. Commissioner Gonice Davis made a motion not to purchase fire trucks at this time. Commissioner Norton seconded with unanimous approval. Copy machines were discussed. Paul Bryan made a recommendation to contract with Ricoh-Lanier. Commissioner New made a motion to approve recommendations by Paul Bryan with Ricoh-Lanier. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan recommended changing the number of days the Senior Citizens building is open from 5 to 4 per week to save money. Commissioner New made a motion to change the operation of the Senior Citizens building to 4 days per week. Commissioner Norton seconded the motion. Voting yes were Commissioners New, Rabun, Gonice Davis and Norton. Voting no Commissioner Johnny Davis. Commissioner Johnny Davis made a motion to approve contract with Carter Watkins Associates Architects, Inc. for gym at recreation department. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan stated that the Chip Program would cover homes in Lincoln Park and Lakeview Heights. The homes cannot be located in the city limits. Commissioner Gonice Davis made a motion to proceed with application. Commissioner Johnny Davis seconded with unanimous approval. Patricia Edwards, Library Director, made the board aware of some cuts the State will make in the library budget for FY 2010. Rita Culvern, Mayor of Louisville, requested the recreation department operate the swimming pool that belongs to the City of Louisville. Paul Bryan stated that the pool is in bad shape and would have to be completely redone. After discussion, Commissioner Johnny Davis suggested the possibility of a water park. Commissioners Rabun and New will work with the Mayor on this project. The telephone system at the Health Department is obsolete and repair bills are high. The Health Department requested a new phone system be purchased. They presented 3 bids. Chairman Rabun recommended Augusta Phone. Commissioner Johnny Davis made a motion to purchase telephone system for Health Department from August Telephone and put on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Johnny Davis, Member H. G. Thomas new Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS ---PAGE BREAK--- REGULAR MEETING OCTOBER 14, 2008 7:00 P.M. This was the regular scheduled meeting for the month of October. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Johnny Davis, Member, Sidney Norton, Member, Tommy New, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner New made a motion to move copy machines from consent agenda to new business and adopt agenda with change. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Norton made a motion to adopt minutes. Commissioner New seconded with unanimous approval. Ken Zadel had some issues about Holley Road. He stated a pipe was installed in Holley Road in March. The road department did not finish widening the ditch. He called several times about the road not being finished. He talked with Paul Bryan Friday. He was assured the road would be fixed The road department did not come to work on the road until this afternoon (Tuesday). They worked about 45 minutes did not finish the job and told him they did not know when they would be back to finish fixing the road. He was informed that the road department would be there Wednesday morning to complete the work. Carl Wagster gave ambulance report and Paul Bryan gave Administrator’s report. The following items were on the consent agenda: Delay Purchase Fire Trucks, Contract Carter Watkins Architects, Inc. Recreation Gym, Proceed CHIP Grant Application, Purchase Telephone System Health Department Augusta Telephone. Commissioner New made a motion to approve items on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to approve resolution Georgia Department of Natural Resources agreeing to terms of grant for recreation department. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan stated that one of the requirements of the grant is the facility will always used for recreation. Closing Senior Citizens one day per week was discussed. Paul Bryan stated that after talking with Andy Crossson, he recommended continuing to operate the center 5 days per week. Commissioner Johnny Davis made a motion to table changing days of operation for center. Commissioner Gonice Davis seconded with unanimous approval Commissioner Johnny Daivs made a motion to adopt Investment Policy recommended by Paul Bryan. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to lease copy machines from Ricoh-Lanier. Commissioner New seconded with unanimous approval. Commissioner Johnny Davis made a motion to adjourn regular meeting and go into executive session to discuss personnel. Commissioner New seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Johnny Davis, Member H. G. Thomas New, Member Sidney Norton, Member