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JEFFERSON COUNTY COMMISSIONERS WORK SESSION MAY 5, 2014 7:00 P.M. The purpose of the meeting was to prepare the agenda for the May meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Direct Deposit Discussion – Admin/Attorney County Administrator, Adam Mestres, County Attorney, Dalton Dowdy, and Commissioner Johnny Davis presented information regarding mandatory direct deposit for the county employees. The county administrator explained approximately 85% of county employees are enrolled in direct deposit. Mr. Dowdy explained direct deposit can be mandatory for county employees but the board could not make direct deposit mandatory for elected officials. Commissioner Johnny Davis said he hoped the elected officials that did not opt for direct deposit would/could appreciate the cost of having to print checks, etc. Chairman McGraw suggested the county administrator get him a list of the elected officials receiving paper checks and he or the administrator would speak with them to see if they would opt for direct deposit. NEW BUSINESS Courthouse Renovation Contract – Admin/Attorney The county administrator presented a contract from J. W. Spratlin & Son, LLC for the renovations at the county courthouse. Representatives from the company were present at the work session to answer any questions the board posed. The scope of work for the project is listed below: ---PAGE BREAK--- After much discussion regarding the contract, Commissioner Wayne Davis made a motion to approve the contract pending the changes the county attorney recommends. Commissioner New seconded the motion. The vote was unanimous. FY15 Health Insurance Discussion –Admin The county administrator presented the board with information on the county’s FY15 health insurance renewal. County employees are insured via United Healthcare; however the health plan they currently have is approaching obscurity. The following is a list of new options via United Healthcare: The county administrator recommended Option 2 as the best plan as the premium would remain the same at no greater cost to the county or to the employee; however with this option the deductible would increase from $500 to $2,000 per calendar year. After much discussion Commissioner Wayne Davis suggested William Toulson, the county’s insurance broker, obtain a quote from BlueCross Blue Shield for health insurance plan on county employees. Commissioner Wayne Davis said if the board were to actually see the prices on paper they would make a better decision regarding the health insurance for county employees. ---PAGE BREAK--- Jefferson County Library Board Appointments The Library Board appointments are as follows: Appointed By Appointee Term Starts Term Ends Commissioner G. Davis (District 1) Shaun Latimore July 1, 2014 June 30, 2017 Commissioner J. Davis (District 2) Tiffany Pitts July 1, 2014 June 30, 2017 Commissioner New (District 4) L. W. Sherrod July 1, 2014 June 30, 2017 Commissioner Johnny Davis made a motion to accept the Library Board appointments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. DFACS Board Appointment Commissioner Johnny Davis made a motion to reappoint Corene Mack to the DFACS Board for a term of five years. Mrs. Mack’s term will commence July 1, 2014 and conclude June 30, 2019. Commissioner New seconded the motion. The vote was unanimous. Land Use Ordinance Discussion (Big Trucks) – J. Davis Commissioner Johnny Davis expressed concern regarding tractor trailers being parked on the right of way. There wasn’t a vote, the board however decided after much discussion to move forward with trying to find a place feasible for a tractor trailer parking lot. Road Crack Sealer Purchase Discussion – J. Davis Commissioner Johnny Davis presented information regarding the approval to purchase a road crack sealer. This would curb the deterioration of those county roads with a propensity to generate cracks. Purchasing Agent, Robert Yonchak, stated the county already owned a tar kettle. He said it was purchased six or eight years ago and was only used one time. The chairman asked that the kettle is checked for use. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items John Peebles had comments regarding the direct deposit and the tar kettle. Adjournment Commissioner Wayne Davis made a motion to adjourn the Regular Meeting and go into Executive Session to discuss litigation – potential lawsuit. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session Commissioner New made a motion to adjourn Executive Session and go back into Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. No action taken. Adjournment Commissioner New made a motion to adjourn the meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MAY 13, 2014 7:00 P.M. This was the regular scheduled meeting for the month of May. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Gonice Davis made a motion to amend the agenda by repositioning the New Business item, Citizen Proclamation, after reports. Commissioner Gonice Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- Commissioner New made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The vote was unanimous. Chairman McGraw presented the Chairman’s Report; County Administrator, Adam Mestres, presented the Administrator’s Report; Carl Wagster gave the Ambulance Report; Code Enforcement Officer, Jimmy Kitchens, briefed on the Code Enforcement duties; James Anderson, E-911/ EMA Director, presented the 911 and Fire Report; and Tammie Bennett, Leisure Center Director, presented information regarding the activities for the previous month at the Leisure Center. NEW BUSINESS Proclamation – Wayne Battle – Chairman Chairman McGraw and Commissioners Gonice Davis and H. G. Thomas New presented Mr. Julian Wayne Battle with a Proclamation proclaiming May 13, 2014 as “Julian Wayne Battle Day”. Consent Agenda The Consent Agenda items were: Motion to appoint L. W. Sherrod, Shaun Latimore, and Tiffany Pitts to Library Board Motion to appoint Corene Mack to DFACS Board Motion to authorize courthouse renovation contract pending county attorney’s approval Commissioner Wayne Davis made a motion to adopt the Consent Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. OLD BUSINESS FY15 Health Insurance Discussion – Admin County Administrator, Adam Mestres, presented a brief synopsis of the proposals received for the county’s health insurance. At the board’s request William Toulson, the county’s insurance broker, submitted a bid from United Healthcare and Blue Cross Blue Shield. The rates are listed below: Blue Cross Blue Shield of Georgia Description Amount Employee $750.05 Employee Spouse $1,665.10 Employee Children $1,402.56 Employee Family $2,190.12 Blue Cross Blue Shield of Georgia (continued) United Healthcare Description Amount Deductible $500/$1,000 Coinsurance 100% Out of Pocket Maximum 2,000/4,000 Office Co-pay $20/$40 Rx Copayment $10/$35/$60 ER Co-pay $150 Urgent Care Co-pay $60 ---PAGE BREAK--- After much discussion Commissioner New made a motion to allow the administrator, for budgetary purposes, to figure the budget on Commissioner Wayne Davis’ recommendation of Option 2 but with a $1,000 deductible rather than a $2,000 deductible. This would be an increase of 9.1%. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments Mr. Johnny Young made a request to be placed on the agenda to speak about his driveway; Ms. Twanda Stockton’s request was made to discuss a program she is affiliated with to help veterans; Ms. Toni Thigpen was not in attendance. Ms. Stockton stated she needed a place to meet with the veterans to present information regarding the programs her organization offers. Commissioner Wayne Davis made a motion to allow Ms. Stockton the use of the Leisure Center to conduct her meetings. Commissioner Gonice Davis seconded the motion. Public Comments on Agenda Items Mr. Johnny Young made comments regarding the county’s health insurance. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.