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JEFFERSON COUNTY COMMISSIONERS FIRST PUBLIC HEARING MILL INCREASE JULY 11, 2017 6:00 P.M. The purpose of this meeting was to discuss the tentative mill increase as voted by the citizens of Jefferson County in the March 21st referendum. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Wayne Davis gave the invocation. Mill Increase The chairman opened the floor for questions and comments. There were several people in attendance with questions regarding the millage rate which was voted on by the citizens of Jefferson County in a March 21, 2017 referendum. The next hearings will be July 19, 2017 at 12:00 p.m., the third meeting will be August 7, 2017 at 6 p.m. Adjournment Commissioner Wayne Davis made a motion to adjourn the Public Hearing. Commissioner New seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JULY 11, 2017 7:00 P.M. This was the regular meeting for the month of July. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to amend the agenda by adding Old Cannon at Armory to New Business as item j; and Hospital Authority as item k. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to adopt the minutes. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made motion to forgo all reports except the chairman’s report. Commissioner Johnny Davis seconded the motion. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted yes. Commissioner New voted no. Chairman McGraw gave the chairman’s report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Security Systems at the Tax Office and Board Office County Administrator, Adam Brett, presented the following quote to the board regarding the cost of a security system for the tag and county commissioners’ offices. Chairman McGraw stated cameras definitely, need to be installed in the tag/tax office. He, then ascertained how many panic buttons would be installed in the offices. Commissioner Wayne Davis made a motion to have the panic buttons installed in the tag/tax office and the board of commissioners’ office now, with the cameras installed at the tag/tax office at a later date. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner Johnny Davis wanted to know the time frame for having cameras installed. Emergency Services Director, James Anderson, stated he spoke to SecureTech’s today to get a date, but as of right now, he did not know. The motion was unanimously approved. NEW BUSINESS Policy on Comp Time for After Hours Call Back County Administrator, Adam Brett, stated the need for the county’s personnel policy to address comp time for employees called back after hours to repair various items, i.e. water leak, computer problems, and etc., the current policy does not address those situations. The current policy and the tentative revision are shown below. Current Policy ---PAGE BREAK--- Tentative Revised Policy Commissioner Wayne Davis made a motion to approve the aforementioned comp time policy. Commissioner Gonice Davis seconde3d the motion. The motion was unanimously approved. Hospital IGA County Attorney, Dalton Dowdy, presented the amended Hospital IGA; he explained the county had an interim agreement with the hospital, but the agreement before the board this evening would be the permanent one. The amount paid to the hospital would be 1/12th of 3 mills as shown by the net Jefferson County Digest which would begin and run the same as the county’s fiscal year which would run July 1, 2017 through June 30, 2018 and would be reviewed by the board annually. Commissioner New made a motion to adopt the Hospital IGA which would run July 1, 2017 through June 30, 2018; would at that time, the end of the fiscal year, be reviewed by the board; and reviewed by the board at the end of each fiscal year thereafter to ascertain if the hospital would still need additional funds for operations. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Hospital Chiller (HVAC) Hospital Administrator, Lou Semrad, III, asked via the county administrator, that the board reimburse the hospital for an HVAC system purchased in May in the amount of $126,439.25. He presented the board with an invoice and the canceled check used to purchase the system. Those items are reflected here. Commissioner Wayne Davis made a motion to reimburse the hospital the aforementioned amount, utilizing funds coming from the 2016 SPLOST. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Youth Camp Approval County Administrator, Adam Brett, presented the board with a recommendation from the Planning and Zoning Board to approve the establishing of two youth camps (Jam Ministries, Inc. and Christian Youth Ministries) in Jefferson County. The Planning and Zoning board submitted the following letters outlining their decision. ---PAGE BREAK--- Commissioner New made a motion to approve the recommendation of the Planning and Zoning Board by approving the establishing of the aforementioned youth camps. Commissioner Johnny Davis seconded the motion. The motion was approved with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Tommy New voted yes. Commissioner Wayne Davis voted no. Reappointment of Planning and Zoning Commission Members The planning and zoning board submitted the following letter as a request for the re-appointment of members. Commissioner Johnny Davis made a motion to accept the recommendation of the Planning and Zoning Board by reappointing Kimberly Williams and Larry Morgan to serve for an additional three year term and also approving Charles Pitts’ re-appointment as Planning and Zoning Board chairman. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Disk Golf at Ogeechee Crossing Park Dwon Giesbrecht presented information to the board regarding implementing a disk golf course at the newly established Ogeechee Crossing Park. The following is a list of pros for implementing a disk golf course. After much discussion, Chairman McGraw suggested a committee be performed to work out details for implementing the disk golf course. Commissioner Johnny Davis made a motion to move forward with ---PAGE BREAK--- establishing a committee to implement a disk golf course at the Ogeechee Crossing Park. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Mutual Aid Agreement with Swainsboro County Administrator, Adam Brett, presented the following letter from the City of Swainsboro regarding a mutual agreement between Jefferson County and the City of Swainsboro. Commissioner New made a motion to approve the mutual aid agreement between the City of Swainsboro and Jefferson County, pending the county attorney’s review. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Truck for Road Department Public Works Director, Ken Thomas, explained to the board he was one vehicle short at the road department; he asked that a new truck be purchased for him and he would in turn pass his current vehicle down to someone in the road department. Commissioner Gonice Davis made a motion to obtain bids on a vehicle for the road department. Commissioner New seconded the motion. The motion was unanimously approved. FY 17 Budget Amendments County Administrator, Adam Brett, presented the following FY 17 Budget Amendment items. Commissioner Gonice Davis made a motion to approve the FY 17 Budget Amendments. Commissioner Johnny Davis seconded the motion. Discussion: The county administrator took this opportunity to say the ---PAGE BREAK--- Pinetucky Project came in under budget and was completed ahead of schedule with quality work and he wanted to commend the contractor and the structural engineer. He also shared the LMIG for next year would be approximately $50,000 more. The motion was unanimously approved. Old Canon at Armory Commissioner Johnny Davis shared with the board, a citizen inquiring about the old canon that used to sit out front at the armory on HWY 24. The citizen wanted to place the canon on a trailer and enter it into parades, as it is a part of history; currently the canon is behind the armory. Commissioner New said it was an Anti- Aircraft Gun from World War I. Public Works Director, Ken Thomas, stated he would like to see the canon placed back in front of the armory, because it was a part of history and it was irreplaceable. Table until next meeting. Hospital Authority Hospital Administrator, Lou Semrad, III, presented an update on the hospital. Mr. Semrad said they have been able to cut losses in half at the hospital by managing expenses and creating revenue. Mr. Semrad shared with the board the hospital’s plans for implementing a Geriatric Ward of which there are only two in the area. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no public comments on agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS SECOND PUBLIC HEARING MILL INCREASE JULY 19, 2017 12:00 P.M. The purpose of this meeting was to discuss the tentative mill increase as voted by the citizens of Jefferson County in the March 21st referendum. It was held at the Jefferson County Commissioners Office. ---PAGE BREAK--- Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Commissioners Gonice Davis and Tommy New were absent. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Johnny Davis gave the invocation. Mill Increase The chairman opened the floor for questions and comments. There were several people in attendance with questions regarding the millage rate which was voted on by the citizens of Jefferson County in a March 21, 2017 referendum. The next hearings will be July 19, 2017 at 12:00 p.m., the third meeting will be August 7, 2017 at 6 p.m. Adjournment Commissioner Johnny Davis made a motion to adjourn the Public Hearing. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JULY 19, 2017 12:30 P.M. This was a Call Meeting, held to discuss the tentative mill increase as voted by the citizens of Jefferson County in the March 21st referendum. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Commissioners Gonice Davis and Tommy New were absent. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda to add under New Business as item c Disposal of Used Electronics at Landfill. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS ---PAGE BREAK--- Tennis Courts – Recreation Department County Administrator, Adam Brett, submitted the following bids on the tennis courts resurfacing project. Mr. Brett recommended the board opt for the bid from Terra Excavating/Advanced Athletic Surfaces as their bid was the lowest bid. The funds would be allocated from 2016 SPLOST. Commissioner Wayne Davis made a motion to accept the county administrator’s recommendation of Terra Excavating/Advanced Athletic Surfaces at a cost of $59,583 with funds from 2016 SPLOST. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Truck – Road Department County Administrator, Adam Brett, presented the following bids on a pickup truck for the road department. Commissioner Johnny Davis made a motion to table the purchase of the truck until a full board was in attendance. Commissioner Wayne Davis seconded the motion. The motion was unanimously passed. Disposal of Used Electronics at Landfill County Administrator, Adam Brett, explained disposing of used electronics at the landfill has been a problem in the past, adding if the items were placed on GovDeals and bid on. The person initiating the bid would not come to pick the items up. Mr. Brett stated Columbia County Recycling would pick the electronics up free of charge and dispose of the electronics. Commissioner Johnny Davis made a motion to accept the recommendation of the county administrator and have Columbia County Recycling dispose of used electronics at the landfill. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Adjournment Commissioner Johnny Davis made a motion to adjourn the Public Hearing. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member