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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 6, 2016 7:00 P.M. The purpose of the meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding Vehicles as item o under New Business. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. OLD BUSINESS Motor Grader Bid Review County Administrator, Adam Mestres, presented the following bids received on motor graders for the county’s public works department. After much discussion, Commissioner Wayne Davis made a motion to purchase two motor graders for the road department; one with a sloper and one without. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Commissioner Gonice Davis made a motion to purchase one Caterpillar motor grader with sloper from Yancey Brothers. Commissioner New seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion for the funds to come from TSPLOST. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Gonice Davis made a motion to purchase the second Caterpillar motor grader from Yancey Brothers. Commissioner New seconded the motion. The vote passed with Chairman McGraw, Commissioners Gonice and Wayne Davis voting yes. Commissioner New voted no. Commissioner Johnny Davis abstained from voting. Fishing from County Right of Way’s Ordinance Revision County Attorney, Dalton Dowdy, reviewed the following Fishing from County Right of Way Ordinance with the highlighted changes and/or additions. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to proceed with the first reading of the Fishing from the Right of Way ordinance; which will be held June 14, 2016 at the Regular Meeting. Commissioner Johnny Davis seconded the motion. The motion passed with a vote of three to two. Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted yes. Chairman McGraw and Commissioner New voted no. Replacement Signage for Commissioner’s Office County Administrator, Adam Mestres, presented to the board the following pictures of signage for the commissioners’ office. ---PAGE BREAK--- Commissioner New made a motion to purchase the bottom sign from Creative Signs as the new commissioners’ office signage. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS 2016 LMIG Bid Review & Contract Award Jerry Brinson, from Moreland Altobelli, presented to the board, the following bids on paving two roads in the LMIG program. Mr. Brinson recommended the use of an asphalt mix on the roads listed for paving, which are Sand Valley Road and Clarks Mill Road. Commissioner Wayne Davis made a motion to accept the recommendation from Jerry Brinson of Moreland Altobelli, which was to accept the bid from Pittman Construction to pave Sand Valley Road from HWY 296 to US 1 and Clarks Mill Road from HWY 88 to HWY 102. Commissioner Johnny Davis seconded the motion. Discussion: Mr. Brinson recommended the board utilize the recently purchased motor graders to clip the shoulders of the roads; thereby allowing the shoulders to last longer. The county administrator asked the board to clarify where the funds would be coming from, as funds allocated in LMIG does not cover the cost ($819,764) of paving the aforementioned roads. It would cover more than fifty percent, but the not the whole thing. He asked where the board wanted the remainder to come from; did they want to do as they had done in years past, which was to split the balance between TIA and regular SPLOST, or how did they want to apply it. Commissioner Wayne Davis said do the same thing they did last year on Commissioner Johnny Davis’ Middleground Road and Commissioner New’s Clarks Mill Road the year before that. Commissioner Gonice Davis asked was that in the form of a motion. Commissioner Wayne Davis stated yes with the following. Commissioner Wayne Davis made a motion to proceed, utilizing funds from TSPLOST for the balance. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Forstmann Road Bid Review & Contract Award Kenny Green from G. Ben Turnipseed Engineers, provided the board with the results of recent bids received for refurbishing Forstmann Road. The bids are listed below: Mr. Green explained the initial bids which are shown in the “Total Amount Bid – Base Bid” column exceeded the county’s budget for the project; thereby prompting Turnipseed to reevaluate the bids with a reduction of asphalt thickness over the entrance portion of the road from 2 inches to 1 ½ inches and reducing the total square footage of repairs to the section between the gates. County Administrator, Adam Mestres, explained, he and the board met with GDOT earlier this year and made a financial request for funding to refurbish Forstmann Road. Someone from GDOT called the chairman a few weeks later informing him the board’s request had been granted in the amount of $110,000. The board was also allowed to retain the $50,000 which was in place for the failed industrial park project in the south end of the county, which enabled them to have a total of $160,000 for the aforementioned road project. ---PAGE BREAK--- Commissioner Gonice Davis made a motion to accept the bid from Blair Construction ($222,251.46) for the repairs to Forstmann Road. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner Wayne Davis asked the unit price for the asphalt; Mr. Green explained the unit price was $85.12. Commissioner Wayne Davis wanted to know the unit price to show the difference it makes to have other counties participating in obtaining bids from contractors. The unit price for asphalt for the previous agenda item was $63.70, but it included two other counties. Commissioner New stated not only does TSPLOST help with Forstmann Road, but with all the paving they’ve discussed, it would not have happened. The vote was unanimously passed. Paving County Roads County Administrator, Adam Mestres, along with Jerry Brinson of Moreland Altobelli presented to the board the following cost for paving Hannah Branch Road, one with recycled asphalt and one with triple surface treatment Mr. Brinson’s recommendation was to go with the triple surface treatment. Commissioner Johnny Davis stated he wanted to add Ways Grove Church Road and Charlie Road along with Hannah Branch Road for paving. Commissioner Wayne Davis wanted to add Stapleton Acres (he believes Stapleton would be willing to help with that little bit on the far end), Usry Place Road, and Kingston Acres to the list of roads to use triple surface treatment. Commissioner Johnny Davis made a motion to pave Hannah Branch Road, Ways Grove Church Road, Charlie Road, Stapleton Acres, Usry Place Road, and Kingston Place using triple surface treatment. Commissioner Gonice Davis seconded the motion. Discussion: Chairman McGraw reminded the board Mr. Brinson was going to get bids on all roads except Hannah Branch Road because that road was already there. Commissioner New said he knew the road (Hannah Branch Road) and his recommendation would be to put asphalt on it, because the road would eventually have heavy equipment on it and he would hate for the board to spend money on surface treatment. He said he was saying that because he knew the road. Chairman McGraw said it was thirty something thousand dollars more. Commissioner New stated he knew that but that thirty something thousand dollars more would last. He also said when you start driving log trucks on the surface treatment and it’s gone. The chairman asked how many miles of paving was it going to be. Commissioner Johnny Davis stated it was one mile to one mile and a half. Commissioner Gonice Davis stated Commissioner Johnny Davis had TSPLOST. Commissioner Johnny Davis said that was his original recommendation when Mr. Brinson first worked it up…it was his recommendation that they do the asphalt. You can spend $83,000 now, but when the road tears up you would have to go and spend $30 or $40,000 to fix it back again. Chairman McGraw said since they are paving more roads, they need to get another price, because the price may go down. Mr. Brinson said from what he understands from Commissioner New and Commissioner Johnny Davis they want to have asphalt on Hannah Branch Road, so his suggestion would be, since they are adding more roads, allow him an opportunity to get with the county administrator and look at the roads to get the length and everything and work up a cost for surface treatment on the other roads and asphalt on Hannah Branch Road. And just let them out at what time. The county administrator said he just want to make sure that was what Commissioner Johnny Davis wanted. Commissioner New wanted to know when the package is put out will they have a problem with one road having asphalt and the others surface treatment. Mr. Brinson said they would put an item in there for it and the surface treatment contractors would bid on it and they would sub it out to another contractor. Commissioner Gonice Davis wanted to remind them of his portion of TSPLOST. The vote was unanimously passed. Ogeechee Behavioral Health Services Appointment Commissioner Johnny Davis made a motion to reappoint Theresa Brooks to the Ogeechee Behavioral Health Services Board for a term of three years. Ms. Brooks’ new term will begin July 1, 2016 and conclude June 30, 2019. Commissioner New seconded the motion. The vote was unanimously passed. Resolution for Arthur Braddy, Jr ---PAGE BREAK--- County Administrator, Adam Mestres, presented to the board for ratification, the following resolution honoring Mr. Arthur Braddy, Jr. Commissioner New made a motion to approve the aforementioned resolution honoring Mr. Arthur Braddy, Jr on his eightieth birthday. Commissioner Johnny Davis seconded the motion. The vote was passed unanimously. County Inmate Capacity Agreement County Administrator, Adam Mestres, presented to the board the capacity agreement between Jefferson County and the Georgia Department of Corrections regarding the number of inmates housed at Jefferson County Correctional Institute. Commissioner New made a motion to accept the capacity agreement between Jefferson County and the Georgia Department of Corrections. This agreement allows the correctional institute to house 145 inmates. Commissioner Gonice Davis seconded the motion. The vote was passed unanimously. Stapleton/Jefferson County IGA County Administrator, Adam Mestres, presented to the board a 2016 intergovernmental agreement from the city of Stapleton requesting Jefferson County conduct their next election. When the county attorney worked the initial agreement it was decided the municipalities and the county would enter into an arrangement where an IGA would be utilized each year and would not stand as an evergreen clause. Commissioner Wayne Davis made a motion to approve the Intergovernmental Agreement (IGA) between the City Stapleton and Jefferson County. Commissioner Johnny Davis seconded the motion. The vote was passed unanimously. Resolution – Nutrition Program County Administrator, Adam Mestres, presented to the board the following resolution from the Regional Commission to enter into contract with Bateman (Compass-USA) as the company to provide food for the senior center. The previous company was GA Foods. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adopt the resolution enabling Jefferson County to enter into contract with Bateman (Compass-USA). Commissioner Gonice Davis seconded the motion. The vote was passed unanimously. Library Board Appointment (County Commission) Commissioner Wayne Davis made a motion to appoint Commissioner Johnny Davis to the Library Board. Commissioner Davis’ appointment will start July 1, 2016 and conclude June 30, 2019, allowing him an opportunity to serve for a term of three years. Commissioner New seconded the motion. The vote was passed unanimously. Collection of City Property Taxes County Administrator, Adam Mestres, and Tax Commissioner, Nancy McGraw, brought before the board a request from some of the municipalities to collect their city’s taxes. After much discussion, the board opted to have the county attorney research further. Recreation Tumbling Program & Equipment Request County Administrator, Adam, Mestres, brought before the board, a request from the recreation department to start a tumbling program. The proposed program and cost of the equipment is listed below: Commissioner New made a motion to approve the tumbling program and the equipment request. Commissioner Gonice Davis seconded the motion. The vote was passed unanimously. July 4th Carnival at Recreation Field County Administrator, Adam Mestres, also brought a request to the board from the recreation department to have a carnival on July 4th to correspond with the other activities held at the recreation department during the fourth of July celebration; the carnival would consist of rides for the smaller children. The cost to have the rides would be $1,500. Commissioner Gonice Davis made a motion to allow the chairman and the county administrator, since it was something small, to make a decision. Commissioner Johnny Davis seconded the motion. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted yes. Commissioner New abstained from voting. Purchase 2015 Club Car Caryall 500 for Recreation Department The following quote was presented to the board for a 2015 Club Car Caryall for the recreation department to utilize in preparing the various fields, etc. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to purchase the 2015 Club Car Caryall 500 for the amount of $8,687.60. The funds will come from SPLOST. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Review and First Reading of FY 2017/2018 Budget Document County Administrator, Adam Mestres, presented, to the board, the FY 2017/2018 Budget; this will serve as the first reading of the budget document. Commissioner New made a motion to accept the aforementioned reading as the first presentation of the FY 2017/2018 Budget. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Vehicles The board discussed at length utilizing the pickup truck from the now defunct water department as a vehicle for Code Enforcement/Building Inspector, Adrian Snell, as he is in need of a new vehicle since his vehicle is ten years old and has 224, 000 miles on it. County Administrator, Adam Mestres, explained that particular office was in line to receive a new vehicle, which would go to the head of that department, Jimmy Kitchens and Mr. Snell would then receive the current vehicle Mr. Kitchens is driving. After much discussion, Commissioner Johnny Davis made a motion to place the vehicle used by the now defunct water department on GovDeals.com for immediate sale. Commissioner New seconded the motion. The vote was unanimously passed. Scheduled Public Comments There were no scheduled comments. Public Comments on Agenda Items No comments on agenda items. Commissioner Johnny Davis made a motion to go into Executive Session to discuss and litigation. Commissioner New seconded the motion. The vote was unanimously passed. Commissioner New made a motion to exit Executive Session. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner New made a motion to go into Executive Session to discuss personnel. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. The elected officials (Clerk of Court, Tax Commissioner, and Probate Judge) met with the board, individually, to discuss raises for their department. Commissioner New made a motion to adjourn the Executive Session. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed Executive Session No action on either Executive Session item. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member ---PAGE BREAK--- Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS SECOND READING OF FY 17 BUDGET PUBLIC HEARING JUNE 14, 2016 6:00 P.M. The purpose of this meeting was to review the tentative FY 17 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was not present. Chairman McGraw called the hearing to order and led the Pledge of Allegiance; Commissioner Wayne Davis gave the invocation. Second Reading and Review of FY 17 Budget County Administrator, Adam Mestres, reviewed the FY 17 Budget and answered questions from the commissioners and the public. Mr. Mestres also explained this was the second of three readings of the budget. The budget is scheduled for tentative adoption at a Call Meeting, June 21, 2016 at 9:00 a.m. to be held here at the county commissioners’ office. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 14, 2016 7:00 P.M. This was the regular scheduled meeting for the month of June. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. ---PAGE BREAK--- Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by removing item o (motion to place the truck used by the now defunct water department on GovDeals.com for sale) from the Consent Agenda and tabling item c (Irrigation Pivot Spray on County Roadways) from New Business. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Emergency Services Director, Jim Anderson, along with Colonel Scott Bridgers briefed the board on the status of the recovery of debris from the fighter jet collision that took place the second week in June. Chairman McGraw gave the chairman’s report; County Administrator, Adam Mestres, gave the county administrator’s report; EMS Director, Carl Wagster, gave the EMS report; and Building Inspector/Code Enforcement Officer, Jimmy Kitchens, gave the Building Department/Code Enforcement report. Consent Agenda Chairman McGraw read the following Consent Agenda items: Motion to purchase two motor graders from Yancey Brothers; one motor grader will have a sloper Motion to purchase new signage for the commissioners’ office Motion to accept the recommendation from Jerry Brinson of Moreland Altobelli which is to accept the bid from Pittman Construction to pave Sand Valley Road from HWY 296 to US 1 and Clarksmill Road from HWY 88 to HWY 102 Motion to accept bid from Blair Construction in the amount of $222,251.46 to improve Forstmann Road Motion to pave Hannah Branch Road, Ways Grove Church Road, Charlie Road, Stapleton Acres, Usry Place Road, and Kingston Place Motion to re-appoint Mrs. Theresa Brooks to the Ogeechee Behavioral Health Board Motion to approve resolution for Mr. Arthur Braddy Jr. Motion to approve County Inmate Capacity Agreement Motion to approve Stapleton/Jefferson County IGA (Intergovernmental Agreement) Motion to approve Nutrition Program Resolution Motion to appoint Commissioner Johnny Davis to the Jefferson County Library Board Motion to approve a tumbling program for county at the Jefferson County Recreation Department Motion to approve the acceptance of bid from Club Car for the purchase of a golf cart for recreation department with funds allocated from SPLOST Motion to accept the first reading and review of the 2017/2018 Budget Commissioner Johnny Davis made a motion to adopt the Consent Agenda items. Commissioner Wayne Davis seconded the motion. The vote was unanimously approved. OLD BUSINESS Purchase of Second Caterpillars Motor Grader County Administrator, Adam Mestres, presented information on a motor grader purchase for public works. The following bids were for the motor grader: ---PAGE BREAK--- Commissioner Wayne Davis made a motion to purchase a second caterpillar motor grader from Yancey Brothers in the amount of $247,314. Gonice Davis seconded the motion. Discussion: The county administrator explained the monies were available in TSPLOST to pay for the motor grader out right, but he wanted the board to consider purchasing the piece of equipment on time utilizing the ACCG equipment leasing program, where the piece of equipment would be purchased via leasing with a very low interest rate of 1 or 1.2%, which allows the board to have more cash on hand and/or in the bank. With that being said he made a request of the board to allow him to get the proposal to ACCG to lay the ground work to obtain the machines. Commissioner Wayne Davis amended his motion to make the purchase with a four or five year lease funded via the ACCG lease purchase. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Collection of City Property Taxes The board discussed the Tax Commissioner collecting taxes for the municipalities. After much discussion Commissioner Wayne Davis made a motion to allow the county administrator and the county attorney more time to research the issue. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. July 4th Carnival at Recreation Field The county administrator presented information on rides for a mini carnival at the recreation department on July 4th. The company provided a certificate of insurance as well as a quote for the cost the county will incur. They are listed below: The county attorney expressed concern for the volume of people expected to ride the rides. He advised the board, they should have something more than a certificate of insurance and there should be some type of agreement. He said they could get an agreement together before July 4th, allowing Carter’s Rock-N-Rides an opportunity to review it. Mr. Dowdy also shared with the board, Probate Judge Asholyn Lampp placed a call to him the previous week, informing him in order to have such an event a required permit would have to come from her office. If the board did not obtain the aforementioned permit, she would have the sheriff shut the event down. Commissioner Gonice Davis made a motion to allow the county attorney and the county administrator to get together and draw up an agreement for the rides from Carter’s Rock-N-Rides, thereby allowing them to be at the July 4th carnival. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS Planning and Zoning Board Zoning Denial Parcel 0035-050 – Planning & Zoning Board Member Planning and Zoning Chairman, Charles Pitts, presented information on a zoning request to change parcel 0035-040 from residential to commercial. Mr. Pitts informed the board, the planning and zoning board had, after review, decided to deny the request. Commissioner Wayne Davis made a motion to uphold the decision made by the planning and zoning board of denying the request for the change. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Johnny Davis asked where the property was located. Commissioner Wayne Davis explained the property was located on Gamble Mill Road across the road from Shirley Peeples. Commissioner Johnny Davis asked why the property owners wanted to change the classification. Mr. Pitts asked Jimmy Kitchens, Code Enforcement Officer to explain the situation since he was more involved with it. Mr. Kitchens explained the property owner wanted to place mobile homes on the property for family members, with each home placed on an acre of land. He moved mobile homes in without permits; the process was halted because they did not have permits. During this time his mother passed, he then decided to turn it into a troubled youth center. Zoning looked at it, Mr. Kitchens called the president of the zoning organization and they told him, the only way he could do what he wants, i.e. troubled youth home, is for the property to be owned by a church. Mr. Kitchens stated he does this in Atlanta. Planning and Zoning Board member, Larry Morgan, stated the gentleman went about it the wrong way when he started out. He ---PAGE BREAK--- initially wanted to bring children from Atlanta, now he has changed and he wants to do it for local kids, a weekend sports related thing. He has a son who plays football with Tampa Bay Buccaneers. The chairman asked if it were the recommendation of the planning and zoning board not to let this go through. Mr. Morgan stated they do not elect for the property to be commercially zoned; it would be the only property in the area commercially zoned as the rest of the property is residentially zoned. The vote was unanimously passed. First Reading for Fishing from County Right of Way The county administrator presented the ordinance below as the first reading for the Fishing from County Right of Way Ordinance. Commissioner Gonice Davis made a motion to approve the first reading of the Fishing from the Right of Way Ordinance. Commissioner Johnny Davis seconded the motion. The motion passed with a vote of three to two. Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted yes. Chairman McGraw and Commissioner New voted no. Second Reading of FY17 Budget County Administrator, Adam Mestres, presented the second reading of the FY 17 Budget and answered questions from the board. After much discussion regarding the budget; Commissioner Gonice Davis made a motion to accept the second reading of the FY17 Budget. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Mr. Steve Widener from Jefferson Hospital was in attendance and gave a briefing on the status of the hospital; informing the board of an open house in the weeks to come. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner Gonice Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman ---PAGE BREAK--- Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 21, 2016 9:00 A.M. This was a call meeting held to adopt the FY17 Budget. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding item c (Change July Work Session Date) to New Business. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Gonice Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS Final Reading & Adoption of FY 17 Budget & Budget Resolution County Administrator, Adam Mestres, presented the FY 17 Budget and answered questions from the board of commissioners. Commissioner New made a motion to table the adoption of FY17 Budget and Budget Resolution until a Call Meeting to be held June 29th at 9:00 a.m. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. FY 16 Budget Amendments County Administrator, Adam Mestres, presented the following FY16 Budget Amendments: Budget Amendments General Fund From: 4210-58-511100 Roads-Admin Regular Employee 15,300.00 4210-58-512100 Roads-Admin Insurance 2,750.00 4210-58-512200 Roads-Admin FICA 950.00 4210-58-512300 Roads-Admin Medicare 225.00 4210-58-512400 Roads-Admin Retirement 775.00 4900-71-531100 Shop Supplies 4,200.00 4900-71-531101 Shop Parts 4,700.00 7520-60-521200 Economic Dev-Unallocated Professional 1,620.00 7520-68-521200 Economic Dev Professional 705.00 5520-57-531300 Senior Center Food 5,561.00 36,786.00 ---PAGE BREAK--- To: 1512-60-579000 Contingencies 36,786.00 BUDGET AMENDMENTS (INCREASES)-GENERAL FUND June 2016 INCREASE REVENUES 389000 Miscellaneous Income 9,360.00 INCREASE EXPENDITURES 1400-72-511200 Temporary Employee 6,000.00 1400-72-512200 FICA 1,000.00 1400-72-512300 Medicare 200.00 1400-72-521200 Professional 1,260.00 1400-72-531100 Supplies 900.00 9,360.00 INCREASE REVENUES 389000 Miscellaneous Income 10,226.00 INCREASE EXPENDITURES 1565-41-541200 Site Improvement 1,726.00 1565-41-542300 Furniture & Fixtures 8,500.00 10,226.00 INCREASE REVENUES 331159 Federal Grant-Accountability Adult Drug 18,615.00 INCREASE EXPENDITURES 2150-43-571000 Superior Court-Intergovernmental 18,615.00 TOTAL BUDGET INCREASE $38,201.00 Commissioner Gonice Davis made a motion to adopt the FY16 Budget Amendments. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Change July Work Session Date The first Monday in July will be July 4th and a holiday; therefore Commissioner New made a motion to change the July work session from July 4th to July 6th at 7 p.m. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was passed unanimously. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member ---PAGE BREAK--- Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 29, 2016 9:00 A.M. This was a call meeting held to adopt FY17 Budget and Budget Resolution. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. Commissioner Wayne Davis made a motion to add Hospital – Discussion to New Business as item b. Commissioner Gonice Davis seconded the motion. The vote was unanimously passed. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. NEW BUSINESS Final Reading & Adoption of FY 17 Budget & Budget Resolution County Administrator, Adam Mestres, presented to the board, three options for the FY 17 Budget, with the first being keeping the millage rate as is which is 15.102 mills; using from fund balance, an amount of $852,652.88. The second option is to utilize $500,000 from fund balance with the remainder of $352,652.88 from TIA and reduce the road department budget. The third and final option is no utilization of fund balance and raising the mill by 1.5, which would give a total millage rate of 16.602. The county administrator recommended the board choose option two. Commissioner New made a motion to accept the county administrator’s recommendation of option 2 for the FY17 Budget and utilize $500,000 from fund balance with the balance of $352,652.88 shifting from TIA. Commissioner Wayne Davis seconded the motion. The vote was unanimously passed. Commissioner New made a motion to approve and adopt the following FY 17 budget resolution. Commissioner Johnny Davis seconded the motion. The vote was unanimously passed. ---PAGE BREAK--- Hospital – Discussion Mr. Steve Widener of Jefferson Hospital shared with the board the hospitals stance on the potential of the hospital closing. Mr. Widener asked the board consider raising the millage rate by 3 mills to keep the hospital from closing. Mr. Widener and the board discussed this item at length. Chairman McGraw leaves at this time. Adjourn Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimously passed. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member