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JEFFERSON COUNTY COMMISSIONERS WORK SESSION AUGUST 1, 2008 8:30 A.M. The purpose of this work session was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Tommy New, Member, Sidney Norton, Member, Johnny Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Gonice Davis opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Norton made a motion to submit names of Mack Reeves and Billy Weatherford to Forestry Board from which they will select one to serve on the Board and place on consent agenda. Commissioner New seconded with unanimous approval. Commissioner Johnny Davis made a motion to appoint Charlie E. Evans to Jefferson County Library Board and place on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. GPS units for vehicles and equipment were discussed. Commissioner Gonice Davis made a motion authorizing Paul Bryan to proceed with obtaining information and bids on the GPS units and place on consent agenda. Commissioner New seconded with unanimous approval. Commissioner Norton made a motion to authorize Robert Yonchak to solicit bids on copy machine replacements and place on consent agenda Commissioner Gonice Davis seconded with unanimous approval. Commissioner Norton made a motion to accept bids on carpet for Old Jail and Tax Assessors Office at Tuesday night meeting. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to table bids on work module for Tax Assessors Office until another bid is received. Commissioner Norton seconded with unanimous approval. Commissioner Johnny Davis made a motion to authorize Paul Bryan to solicit bids on next round of fire trucks to be purchased with SPLOST funds. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to install off-road fuel tank and place on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to amend agenda to add discussion on fire trucks. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New asked how much the fire trucks will cost and if we had the funds to pay for them. He was informed that bids would have to be solicited in order to know how much the trucks would cost. Paul Bryan gave Administrator’s report. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Johnny Davis, Member H. G. Thomas New, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 4, 2008 10:00 A.M. This was the first of three required public hearings to allow citizens comments on the tentative millage rate of 13 mills. The Board of Commissioners adopted a budget that required a millage rate higher than the roll back millage rate of 12.29. Therefore, before setting the final millage rate, three public hearings must be held on tax increase. ---PAGE BREAK--- Present were William Rabun, Sidney Norton, Johnny Davis, Gonice Davis, Paul Bryan and Mary Lamb. Chairman Rabun called hearing to order and turned hearing over to Paul Bryan. Paul Bryan explained the tentative millage rate and answered questions. He announced two additional hearings would be held on August 7 at 9:00 a.m. and August 12 at 6:45 p.m. Mr. Bryan adjourned the meeting. William Rabun Gonice Davis Johnny Davis Sidney Norton PUBLIC HEARING AUGUST 7, 2008 9:00 A.M. This was the second public hearing held on tax increase of tentative millage rate. Present were William Rabun, Sidney Norton, Johnny Davis, Gonice Davis, Paul Bryan, Jenny Gordy and Mary Lamb. There were no citizens in attendance. Chairman Rabun closed the hearing PUBLIC HEARING AUGUST 12, 2008 6:45 P.M. This was the third and final hearing on tentative millage rate for 2008. Present were William Rabun, Gonice Davis, Johnny Davis, Sidney Norton, Tommy New, Paul Bryan and Mary Lamb. Paul Bryan called hearing to order. He stated that the tentative millage rate for 2008 tax year is 13 mills. This is an increase of 5.87 percent over the rollback millage rate of 12.290 mills. He stated that this was the third and final hearing. He answered questions asked by citizens. Mr. Bryan closed the hearing. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING AUGUST 10, 2008 7:00 P.M. This was the regular scheduled meeting for the month of August. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Johnny Davis, Member, Tommy New, Member, Sidney Norton, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Mickey Moses, Co. Attorney was absent. Chairman Rabun called meeting to order. Commissioner Johnny Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to amend agenda to add Stellaville Community signs and move Matthews citizens before committee reports. Commissioner Gonice Davis seconded with unanimous approval. Barrow Walden spoke on fire truck for Matthews Fire Department. He stated that the Matthews Fire Department did not want the fire truck that had been repaired. They did not feel comfortable with the truck. They were informed that the truck was stationed at the Louisville Fire Department at the present time and they had not had any problems with the truck. After discussion, Chairman Rabun suggested that a committee be appointed to discuss the issues with the fire truck. The committee would consist of 2 commissioners, 2 firemen from Matthews and 2 community representatives. Barrow Walden stated that he would not allow the fire truck to be used in Matthews. He said that he would work with the committee to solve the problems. The committee will consist of Commissioners Rabun and Johnny Davis, Firemen, Barrow Walden and a fireman to be named later and Community Representatives, Wells McCorkle and Neil Chasko. A date for the meeting to address the problems will be set later. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adopt minutes. Commissioner Norton seconded with unanimous approval. Commissioner New made a motion to dispense with committee reports except ambulance report. Commissioner Johnny Davis seconded with unanimous approval. Carl Wagster gave ambulance report. The following items were on the consent agenda: Forestry Board Appointment / Mack Reeves and Billy Weatherford, Library Board Appointment / Charlie E. Brown, Approve Paul Bryan Proceed GPS Units Information, Authorize Robert Yonchak Request Bids Copier Replacement, Authorize Paul Brown Request Bids Fire Trucks SPLOST, Approve Installation Off-Road Fuel Tank. Commissioner New made a motion to approve items on consent agenda. Commissioner Norton seconded with unanimous approval. Commissioner Johnny Davis made a motion to table purchase of fuel tank. Commissioner Gonice Davis seconded with unanimous approval. Bids on carpet for old jail and tax assessors’ office were discussed. Paul Bryan recommended accepting bid from Davis- McGraw. Commissioner Norton made a motion to accept bid from Davis-McGraw for carpet. Commissioner New seconded with unanimous approval. Bids on work modules for tax assessor’s office were discussed. Commissioner New made a motion to accept bid from Best Office Solutions. Commissioner Johnny Davis seconded with unanimous approval. Health Insurance was discussed. After discussion, Commissioner Johnny Davis made a motion to renew with Blue Cross- Blue Shield the only change $500 deductible In Network and $1,000 Out Network. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to have Tax Commissioner put the Homeowners Tax Relief Grant on the 2008 tax bills pending legislative and gubernatorial action. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to set county millage rate at 13.00 mills with .75 mills being designated to go to Economic Development. Commissioner New seconded. Voting yes Commissioners Rabun, New, Norton and Gonice Davis. Voting no Commissioner Johnny Davis. Commissioner Gonice Davis made a motion to approve the Board of Education’s Ad Valorem tax levy of 14.00 mills. Commissioner Johnny Davis seconded with unanimous approval. Roads for LARP program were discussed. After discussion, Commissioner Johnny Davis made a motion to submit the following to Department of Transportation: Lockheart Road - Oak Court Road - Old Quaker Road - Tarver Grove Church Road - G W New Road for the LARP program and Clarks Mill Road Widening for State Aid. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to purchase four signs for Stellaville Community. Commissioner Gonice Davis seconded the motion. Voting yes were Commissioners Johnny Davis, Gonice Davis, New and Rabun. Commissioner Norton did not vote. Charles Washington had a question about Cypress Road. Cypress Road is not a County Road. Paul Bryan will meet with Charles Washington to discuss the road. Commissioner New made a motion to adjourn, Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Johnny Davis, Member H. G. Thomas New, Member Sidney Norton, Member