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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 2, 2006 8:30 A.M. The purpose of this meeting was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Johnny Davis, Member, Sidney Norton, Member, Gonice Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb. Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded with unanimous approval. Paul Bryan presented budget amendments for ancillary funds. Commissioner New made a motion to approve budget amendments presented by County Administrator. Commissioner Johnny Davis seconded with unanimous approval. General liability insurance was discussed. Commissioner Gonice Davis made a motion to renew with ACCG/IRMA option 1. Commissioner New seconded. Motion carried with Commissioners Rabun, New, Norton, and Gonice Davis voting in favor of. Commissioner Johnny Davis voted against motion. Commissioner New made a motion to put liability insurance on agenda for regular meeting. Commissioner Gonice Davis seconded with unanimous approval. The water sample for the month of August was received by EPD one day early. The sample was invalid. A notice is required to be published in the paper concerning the violation. A maintenance agreement for a computer program for the sheriff’s department was discussed. Paul Bryan stated that money was included in the sheriff’s budget to cover the agreement. Commissioner New made a motion to approve funds of $7,500.00 to participate in Regional Recycling Grant and place on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. The Providence Services Corporation (PSC) is acquiring the probation services business from MAXIMUS. Judge Murphy has agreed to the assignment. Mr. Bryan will meet with PSC. Commissioner New made a motion to sign agreement with Emergency Management Agency for fiscal year 2006 allocation in the amount of $8,429. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan stated the equipment in the materials recovery facility was not in us and he had some inquires about purchasing the equipment. Commissioner New made a motion to authorize Paul Bryan to silicate bids on MRF equipment not on the building. Commissioner Johnny Davis seconded with unanimous approval. Bids on hauling materials for the next 6 months (as needed) were opened. Bids were Trucker’s $55.00 per hour - $65.00 per trailer dump. Gearig $60.00 per hour - $70.00 trailer dump. Commissioner Johnny Davis made a motion to award bid to Trucker for hauling materials for next 6 months. Commissioner New seconded with unanimous approval. Bids on paving Greens Old Mill Road were opened. Epps submitted a bid of $2.00 per sq. yard with Jefferson County supplying all materials. Commissioner New made a motion to figure cost of purchasing machine and county doing work vs. contracting out work and put on agenda for regular meeting . Commissioner Johnny Davis seconded with unanimous approval. Bid opening on Health Science Center will be opened at 10:30 a.m. Charlie Akins representing JM Huber requested a resolution to relocate Butcher Pen Road at no expense to the county. Commissioner New made a motion to put on agenda for regular meeting. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Norton seconded with unanimous approval. JEFFERSON COUNTY COMMISSIONERS BID OPENING OCTOBER 2, 2006 10:30 A.M. This meeting was held to open bids on Health Science Building. Those present were as follows: William Rabun, Tommy New, Johnny Davis, Gonice Davis, Paul Bryan, Mary Lamb and Ben Carter. William Rabun called meeting to order and turned meeting over to Ben Carter. Mr. Carter opened the bids Bids.were as follows: for the Health Science Building: DeRalco, Inc. $887,000. - J. W. Spatlin and Sons, Inc. $889,000. - Continental Construction Co. $917,000.- Foskey and Sons Construction $889,000. add $7,500. - Stewart ---PAGE BREAK--- Corbitt $826,191. Mr. Carter will check bids and make recommendations. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Johnny Davis, Member Gonice Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 2, 2006 7:00 P.M. This was the regular scheduled meeting for the month of October. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Sidney Norton, Member, Johnny Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Gonice Davis was absent. Chairman Rabun called meeting to order Commissioner Johnny Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to amend agenda to add Highway Safety Grant and adopt with addition. Commissioner New seconded with unanimous approval. Commissioner New made a motion to adopt minutes. Commissioner Johnny Davis seconded with unanimous approval. Committee reports were given. The following items were on the consent agenda: Approve Budget Amendments, Regional Recycling Grant, GEMA Performance Partnership Grant, MRF Equipment/Approval Receive Bids, Truck Hauling Approve Bid/Trucker Grading & Hauling. Commissioner New made a motion to approve items on consent agenda. Commissioner Norton seconded with unanimous approval. General liability insurance was discussed. Commissioner Johnny Davis made a motion to renew general liability insurance with ACCG/IRMA ($5,000,000. coverage deductible $5,000.). Commissioner New seconded with unanimous approval. Commissioner New made a motion to approve maintenance agreement on sheriff’s computers. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to approve reassignment of MAXIMUS contract to The Providence Service Corporation (PSC). Commissioner New seconded with unanimous approval. Commissioner New made a motion to reject all bids on Health Science Building (all bids were over the amount of grant) and change specifications and rebid. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to table opening bids on vans until the bid from Chevrolet was received. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to accept bid of $58,000 from Thompson Building Wrecking Co. for demolition of former prison and associated buildings. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to authorize Chairman to sign Highway Safety Grant. Commissioner Norton seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Johnnie Davis seconded with unanimous approval. William Rabun, Chairman ---PAGE BREAK--- H. G. Thomas New, Vice-Chairman Johnny Davis, Member Sidney Norton, Member