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JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING NOVEMBER 13, 2018 7:00 P.M. This was the regular meeting for the month of November. It was held at the Jefferson County Commissioners’ Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Reports from Committees and Departments Chairman McGraw gave the chairman’s report; County Administrator Adam Brett gave the administrator’s report. Sandy Walden gave the code enforcement report in Code Enforcement Officer/Building Inspector Jimmy Kitchens’ absence. Consent Agenda No Consent Agenda items. OLD BUSINESS Striping Project Contract County Administrator, Adam Brett, presented the following information from Moreland Altobelli on the striping project for Jefferson County. Jefferson County, as of the November 13th meeting does not have the contract for the striping project. ---PAGE BREAK--- After presenting the above information for assessment, the county administrator recommended the board approve the contract pending the county attorney’s review. Commissioner Wayne Davis made a motion to approve the contract with Peek Pavement Marking, LLC pending the county attorney’s review. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Courthouse Ramp Project The county administrator presented the following bid form on the ramp project at the county courthouse. The county previously requested and received bids on the project; however due to extenuating circumstances the project had to be rebid. MMI Construction and Engineering, Inc., of Uvalda, Georgia was awarded the bid for the project at a cost of $147,600. Commissioner Johnny Davis made a motion to move forward with the ramp project and approving the contract with MMI Construction and Engineering, Inc as the contractor, pending the county attorney’s review with funds from the Hazardous Waste Fund reimbursement. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New said the last big project at the courthouse called for one type and they ended up with another type. Whatever the specifications called for…they need to make sure the specifications the architect called for were met. Commissioner Johnny Davis asked if the handicap ramp would hamper a crane if they needed one to do any type of work on top of the courthouse. The county administrator said they had to utilize a crane this past week and they did not come from the back where the ramp would be. The motion was unanimously approved. NEW BUSINESS Resolution for Transit Grant Funds The county administrator provided the following resolution from transit for approval regarding grant funding for transit. This resolution authorizes the chairman to begin execution of the 2020 DOT transit budget. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt and approve for signature the aforementioned resolution for transit grant funds. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. 2019 Resurfacing Projects The county administrator presented the following lists which encompassed tentative roads for the 2019 LMIG resurfacing projects. The roads are prioritized in the lists, with the first list reflecting the roads in need of repair most. The county administrator worked with Mr. Jerry Brinson of Moreland Altobelli on the lists. Commissioner New, after much discussion, made a motion to spend 1.2 million dollars as shown on list one to resurface the roads listed in the aforementioned list. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Hospital Board Appointments The following letter was presented by the county administrator on behalf of the Jefferson Hospital Authority seeking board member replacements, as the letter states, Mary Margaret Clark and Sam Miller’s terms are expiring. While Mrs. Clark would like to serve again, Mr. Miller wishes to step down. These appointments are Commissioners New and Gonice Davis’. ---PAGE BREAK--- As per the authority’s bylaws three names per commissioner will be submitted and the authority chooses the individual they want to serve. Commissioner New made a motion to submit for consideration Mary Margaret Clark, Ricky Sapp, and Amy Howard to the hospital authority. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Commissioner Gonice Davis made a motion to submit for consideration Hubert Flonnory, Barbara Jordan, and David Kemp to the hospital authority. Commissioner New seconded the motion. The motion was unanimously approved. Tax Office Door Replacement County Administrator, Adam Brett, reviewed the following plans with the board regarding a door at the Tax Commissioner/Tax Assessor’s office. Commissioner New made a motion to proceed with replacing the door at the old Regions Bank building, which now houses the Tax Commissioner/Tax Assessor’s office; the funds for this project will be via SPLOST. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Employee Christmas Luncheon County Administrator, Adam Brett, informed the board the annual Christmas luncheon would be held at the Multipurpose Complex (old armory), December 13th at 11:30 a.m. He also informed the board; county employees would receive $50 Chamber Bucks this year. There are one hundred fifty-five eligible employees to receive the chamber bucks; which is a total of $7,750. Commissioner New made a motion to approve the $50 chamber bucks to eligible employees. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commercial Zoning Issue Commissioner Wayne Davis brought up for discussion, the zoning map in Jefferson County. Commissioner Davis indicated most of the land in Jefferson County was zoned as agriculture and residential; he felt the county would attract more business if the land in question was zoned as mixed use. After much discussion, Commissioner New made a motion allowing the Planning and Zoning department and the Tax Assessor’s office the authority to ascertain if there is a dual or triple use for a piece of property and bring their findings back to the board of commissioners. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. DHS – Transit Contract Amendment The county administrator presented an amendment to the Department of Human Services contract with Transit. This amendment would increase the county’s allotted monies by $30,000 which would make the total allotted to Jefferson County $98,246.57. Commissioner New made a motion to approve the amendment to the transit contract. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Mr. Robert McNair made comments regarding the CDBG award received by the county for the renovations at the service center. Executive Session No Executive Session items. Adjournment ---PAGE BREAK--- Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member