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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 5, 2006 8:30 A.M. The purpose of this meeting was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Gonice Davis, Member, Johnny Davis, Member, Sidney Norton, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner Gonice Davis made a motion to adopt agenda. Commissioner Johnny Davis seconded with unanimous approval. Steve Lehr gave presentation on qPublic providing a free website for a month that can be tested by Commissioners, Board of Assessors and office staff to understand it’s true value. Andy Crosson gave brief update on projects CSRA Regional Development Center helped Jefferson County with. He gave a quote of $2,500. per year to maintain GIS maintenance and tax map hosting agreement. Commissioner New made a motion to put on agenda for regular meeting.. Commissioner Gonice Davis seconded with unanimous approval. Fred Evans, Jr. requested closing Fred Evans Road from US # 1 to Pinetucky Road. He stated he owns the property on both sides of the road and an irrigation pivot runs across the road. Commissioner Johnny Davis made a motion to close Fred Evans Road from US # 1 to Pinetucky Road. Commissioner Gonice Davis seconded with unanimous approval. A public hearing will be scheduled on the closing of Fred Evans Road. Chairman Rabun stated an appointment needed to be made to CSRA Unified Development Authority. He recommended reappointing Tom Jordan who is filling the term of Brad Day. Commissioner New made a motion to reappoint Tom Jordan to CSRA Unified Development Authority Board. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan requested permission for Ken Thomas, Chairman Rabun and himself to negotiate purchase of dirt near Greens Old Mill Road site. Commissioner Gonice Davis made a motion to authorize Paul Bryan, Chairman Rabun and Paul Bryan to negotiate purchase of dirt to use on Greens Old Mill Road. Commissioner New seconded with unanimous approval. Work for other entities was discussed. Commissioner New made a motion to charge cities and quasi governmental agencies for fuel and depreciation on equipment when doing work for them. Commissioner Gonice Davis seconded. Voting in favor of motion Commissioners Rabun, New, Norton and Gonice Davis. Voting against motion Commissioner Johnny Davis. After discussion Commissioner New changed his motion to charge all governmental and quasi-governmental entities for fuel, machinery depreciation and supplies when doing work for them. Commissioner Gonice Davis seconded with unanimous approval. Mickey Moses gave update on deeds for Shady Oaks Road. Commissioner Johnny Davis made a motion to put on agenda for regular meeting accept deeds for Shady Oaks Road. Commissioner Gonice Davis seconded with unanimous approval. Issuing Authority for land disturbing permits was discussed. Paul Bryan will get information to bring back to board. An appointment to Region VI EMS Council will be made after finding someone that can attend meetings and is willing to serve. Commissioner Gonice Davis made a motion to put appointment to Forestry Board on agenda for regular meeting. Commissioner New seconded with unanimous approval. Commissioner Johnny Davis made a motion to adopt Resolution in Support of the expansion of the Augusta Georgia Local Toll-Free Two-Way Calling Area. Commissioner Norton seconded with unanimous approval. Commissioner Johnny Davis made a motion to apply for a Pre-Disaster Mitigation Grant, approve CSRA Regional Development Center to prepare application for grant and place on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman ---PAGE BREAK--- H. G. Thomas New, Vice-Chairman Johnny Davis, Member Gonice Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 13, 2006 7:00 P.M. This was the regular scheduled meeting for the month of June. Those present were as follows: William Rabun, Chairman, Tommy New, Vice Chairman, Sidney Norton, Member, Johnny Davis, Member, Gonice Davis, Member, Mickey Moses, Co Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Johnny Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to amend agenda to remove work for other entities from consent agenda, put under new business and adopt agenda with amendment. Commissioner New seconded with unanimous approval. Commissioner New made a motion to adopt minutes. Commissioner Johnny Davis seconded with unanimous approval. Reports were given by the following: William Rabun - Finance, Johnny Davis - Public Safety and Courts, Tommy New - Landfill and Environment, Gonice Davis - Public Works & CI, Mike Bennett - Ambulance, Paul Bryan - Co. Administrator. The following items were on the consent agenda: Tax Assessors Website, Re-appoint Tom Jordan CSRA Unified Development Authority, Close Fred Evans Road, Authorize Ken Thomas, William Rabun and Paul Bryan to Negotiate Purchase of Dirt, Work for Other Entities, Resolution Augusta Toll-Free Calling, Approve Application Pre-Disaster Mitigation Grant. Commissioner Johnny Davis made a motion to remove Tax Assessors Website from consent agenda and place under new business. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to approve items on consent agenda with change. Commissioner Johnny Davis seconded with unanimous approval. Chairman Rabun presented Resolution of appreciation to Charlotte Rogers for 15 years of service to Jefferson County Libraries. Commissioner New made a motion to approve resolution authorizing sale of surplus equipment. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to authorize the Chairman to sign asphalt agreement. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to authorize Chairman to sign Greens Old Mill Road contract with Department of Transportation. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to approve budget amendments requested by Paul Bryan. Commissioner Johnny Davis seconded with unanimous approval. Commissioner New made a motion to accept the following deeds on Shady Oaks Road that have been checked by County Attorney. Brenda Robinson Larry T. Cheely Marshall Hannah Steve Boatwright Larry T. Cheely Robert Lee Farmer George W. Murry George Erskine Winston H. Beningfield George Erskine & Dianne R Lane Emma B. Smith Dianne R. Lane Marshall Hannah Lawrence F. Cheely III Gail Fordham Robert Crenshaw Winston H Beningfield Thomas G. Burke Tanisha N. Brantley Commissioner Johnny Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to table until next meting appointment to Forestry Board. Commissioner ---PAGE BREAK--- Johnny Davis seconded with unanimous approval. Commissioner New made a motion to authorize Chairman to sign Jail Agreements with cities and other counties. Commissioner Gonice Davis seconded. Voting in favor of motion Commissioners Rabun, New, Gonice Davis and Norton. Voting against motion Commissioner Johnny Davis. Commissioner Johnny Davis made a motion to approve Resolution for filling application for funding for 5311 vans. Commissioner New seconded with unanimous approval. Work for other entities was discussed. After discussion, Commissioner Johnny Davis made a motion to charge cities for fuel when doing work for the cities, no longer do LARP paving for cities, cities provide supplies when county does work. Voting in favor of motion Commissioners Rabun, New, Gonice Davis and Johnny Davis. Voting no Commissioner Norton. Tax Assessors website was discussed. Paul Bryan stated he had checked with counties that have contracts with qPublic. All of the counties that he contacted were satisfied with the service they are receiving from qPublic. CSRA Regional Development Center does not have some of the options that are needed and do not have experienced personnel on board to handle the website. County Administrator, Paul Bryan, recommended contracting with qPublic for website service. Commissioner Johnny Davis made a motion to contract with qPublic to provide a website for Tax Assessors office. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Gonice Davis, Member Johnny Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS BUDGET WORKSHOP JUNE 14, 2006 9:00 A.M. The purpose of this meeting was to work on budget for FY 2006/2007. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Johnny Davis, Member, Gonice Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Paul Bryan explained proposed FY 2006/2007 budget, compare figures to last years budget and answered questions from commissioners. Chairman Rabun closed meeting. William Rabun, Chairman H. G. Thomas New, Vice Chairman Gonice Davis, Member Johnny Davis, Member JEFFERSON COUNTY COMMISSIONERS BUDGET MEETING ---PAGE BREAK--- JUNE 21, 2006 9:00 A.M. This was the first reading of FY 2006/2007 Budget. Those present were as follows: William Rabun, Chairman, Johnny Davis, Member, Gonice Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Paul Bryan went over proposed budget for FY 2006/2007. Chairman Rabun closed meeting. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Gonice Davis, Member Johnny Davis, Member JEFFERSON COUNTY COMMISSIONERS BUDGET HEARING JUNE 28, 2006 8:30 A.M. This was the final reading of FY 2006/2007 proposed budget. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Sidney Norton, Member, Gonice Davis, Member, Johnny Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Paul Bryan presented proposed budget for FY 2006//2007. He answered questions on proposed budget. Chairman Rabun closed public hearing. CALL MEETING JUNE 28, 2006 9:00 A.M. The purpose of this meeting was to adopt FY 2006/2007 budgets and to hear Charlie Westberry concerning Forstman property. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Johnny Davis, Member, Gonice Davis, Member, Sidney Norton, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Commissioner New asked that budget adoption be moved to first order of business. Commissioner Johnny Davis made a motion to add budget amendments to agenda and adopt agenda with changes. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan requested the following budget amendments in the amount of $42,803: Add to expenditures Co. Buildings $6,653.00 - Coroner $3,300.00 - New Landfill $26,600.00 - Unallocated $1,400.00 - Probate $1,900.00 - Code Enforcement $450.00 - Other H & W Indigent $2,500.00. Expenditures transfers out Old Landfill $5,000.00 - Building Inspector $12,000.00 - Tax Assessors $9,000.00 -Road Debt Service $16,803.00. Commissioner New made a motion to approve budget amendments requested by Paul Bryan. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan presented FY 2006/2007 budgets for adoption General Fund $11,257,200. - Major Special Revenue Funds $325,516. - SPLOST Capital Projects $3,073,218. - CDBG $500,000. - FY 2006/2007 SPLOST Capital Projects $768,232. Commissioner Johnny Davis made a motion to adopt budgets presented by Co. Administrator. Commissioner Gonice Davis seconded with unanimous approval. Charlie Westberry requested the board adopt a resolution for use of Forstman property stating the Jefferson County Commission is not opposed to domestic waste (septage) being accepted and properly treated as required by the Georgia Rules and Regulations and enforced by the Environmental Protection Division (EPD). Such approval is contingent upon the system of treatment not becoming a public nuisance. After discussion, Commissioner Johnny Davis made a motion to take under advisement and put on August work session agenda. Commissioner Norton seconded with unanimous approval. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. ` William Rabun, Chairman H. G. Thomas New, Vice-Chairman Gonice Davis, Member Johnny Davis, Member Sidney Norton, Member