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JEFFERSON COUNTY COMMISSIONERS WORK SESSION SEPTEMBER 8, 2010 8:30 A.M. The purpose of this meeting was to prepare the agenda for the regular meeting and it was held at the Jefferson County Commissioner’s Office. Those in attendance were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. DOT Signage Richard Hobbs, Equipment Operator from the Jefferson County Road Department, shared information on a recent Sign Reflectivity Resolution class he attended. This class, which was given by the Georgia Department of Transportation, would educate the road department on the necessary mandatory guidelines for road signs. Commissioner Wayne Davis made a motion to adopt the new DOT regulations for road signs and place on the Consent Agenda. Commissioner New seconded the motion. The vote was unanimous. Authorization—Chairman’s Signature DOT Contract Commissioner Gonice Davis made a motion authorizing Chairman Rabun’s signature on a $100,000 Contract with DOT to do the work on Lincoln Park Road. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to accept the bid and sign the contract for the work on Gregory Bridge. County Administrator, Paul Bryan, made a recommendation to add $18,620 to allow Gregory Bridge to place Reinforced Concrete Approach Slabs at the bridge. and deduct $7,200 for which the county will install Type One Rip Rap at the construction site. The amended contract has changed from $181,000 to $192,420. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Amendment to 2009-2010 and Adoption of 2010-2011 Ancillary Funds Budget Commissioner Wayne Davis made a motion to amend the 2009/2010 Ancillary Funds Budget; and to adopt the 2010/2010 Ancillary Funds Budget; and to place both items on the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Timber Ordinance Commissioner Wayne Davis made a motion to add the dirt portion of Greens Old Mill Road to the legal document requiring logging companies to repair any damage they do to the road while they are working. Commissioner Johnny Davis seconded the motion. The motion carried with a vote of four to one. Commissioner New voted no. Uncollectable Ad Valorem Taxes Tax Commissioner, Jenny Gordy, submitted a letter requesting the authority to clear her books by eliminating the taxes deemed uncollectable and insolvent. The taxes were in the time frame of 1999 through 2002; they were in the amount of $21,214.97. Commissioner Johnny Davis made a motion to grant the request. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Amend Agenda Commissioner Johnny Davis made a motion to amend the agenda by placing the last three items on the agenda ahead of the Jail Teleconferencing & T-1Lines. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Housing of E-911 Commissioner Johnny Davis made a motion to move E-911 from the Law Enforcement Center back to the old jail, with the figures coming later. Commissioner Wayne Davis seconded the motion. Discussion; Commissioner New wanted to know if the board was going to vote to move the department without knowing the cost. Commissioner Johnny Davis amended the aforementioned motion by adding the suggestion of County Attorney, Michael Moses, to explore moving E-911 from the Law Enforcement Center to the old jail. Commissioner Wayne Davis seconded the motion. The motion carried with a vote of four to one. Commissioner New voted no. E-911 Advisory Committee Commissioner Wayne Davis made a motion to establish an E-911 Advisory Committee; and place on the Consent Agenda. This Advisory Committee would consist of a representative from each of the six cities; a representative from the sheriff’s department; a representative from EMA; a representative from EMS; and two commissioners. This would allow the committee to have eleven members. Discussion; everyone has to be digital by the year 2012. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Surplus Sale ---PAGE BREAK--- Commissioner Johnny Davis made a motion to proceed with the surplus sale of equipment leaving the land to be sold at a later date; this will be placed on the Consent Agenda. This would allow the County Attorney, Michael Moses, an opportunity to clarify who the land actually belongs to. The land was conveyed to the county by Mrs. Idella Ziegler May 7, 1941.The County will advertise to receive sealed bids on the property. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Jail Teleconferencing & T-1 Lines Lewis Johnson and James Hamre of Ricoh gave a presentation on a video conferencing system. The board opted to wait until they have had an opportunity to check the list of accounts already utilizing Teleconferencing. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING SEPTEMBER 14, 2010 6:30 P.M. This was the first public hearing for the Minimum Health and Safety Standards for Pre-Owned Manufactured Homes Ordinance. Those in attendance were as follows: William Rabun, Chairman; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called hearing to order County Administrator, Paul Bryan explained the Minimum Health and Safety Standards for Pre-Owned Manufactured Homes Ordinance and answered questions. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING SEPTEMBER 14, 2010 6:45 P.M. This was the first public hearing for the Model Soil Erosion Sedimentation and Pollution Control Ordinance. Those in attendance were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called hearing to order County Administrator, Paul Bryan explained the Model Soil Erosion Sedimentation and Pollution Control Ordinance. and answered questions. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING SEPTEMBER 14, 2010 7:00 P.M. This was the regular scheduled meeting for August. ---PAGE BREAK--- Those in attendance were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Johnny Davis, Member; Paul Bryan, County Administrator; Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called meeting to order and gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda; Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the August Minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun welcomed the guests and decided to forgo reading the reports. He did, however, report on the meeting he attended with the mayors regarding the establishing of a 911 Advisory Board. Chairman Rabun and Commissioner Wayne Davis will be the two commissioners serving on the 911 Advisory Board. The mayors will have to sign an Intergovernmental Agreement for SPLOST. Consent Agenda The Consent Agenda items were: DOT Signage, Authorization—Chairman’s signature DOT Contract (Gregory Bridge), Amendment to 2009-2010 and Adoption of 2010-2011 Ancillary Funds Budget, E-911 Advisory Committee, and Surplus Sale Equipment and Material. Commissioner Johnny Davis made a motion to adopt the Consent Agenda items. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Authorization to Sign all Technology Grant Documents Commissioner New made a motion to grant Chairman Rabun authorization to sign all Technology Grant Documents. Commissioner Gonice Davis seconded. The vote was unanimous. Surplus Sale—Land Commissioner New made a motion to accept sealed bids and set the minimum cost for property at $9,500 for surplus property. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Housing of E-911 Commissioner Gonice Davie made a motion to authorize County Administrator, Paul Bryan, Commissioner Johnny Davis, and Chairman Rabun to come back with a proposal of the best way to handle the housing of 911. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Elections Board Commissioner Wayne Davis made a motion to table the Elections Board until there is more information. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Authorization for Chairman to Sign Intergovernmental SPLOST Agreement Commissioner New made a motion authorizing Chairman Rabun to sign the Intergovernmental SPLOST Agreement. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments Mitch Vaughn was the only person making a comment. Adjournment Commissioner New made a motion to adjourn; Commissioner Johnny Davis seconded the motion. The vote was unanimous.