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JEFFERSON COUNTY COMMISSIONERS WORK SESSION APRIL 5, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the April meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member;; Wayne Davis, Member; Paul Bryan, County Administrator; County Attorney, Michael Moses; and Bonnie Wells, County Clerk; Commissioner Johnny Davis was absent. Chairman Rabun called the meeting to order; Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS Baggy Pants Ordinance—Josephine Cowart Josephine Cowart expressed concern for the way young men dress wearing baggy pants in an indecent fashion in public places throughout the community. Commissioner Wayne Davis made a motion to place Baggy Pants Ordinance on Regular Agenda so that the commissioners would have an opportunity to look over the ordinance. Victims Assistance—Heyward Altman, District Attorney The District Attorney, Heyward Altman, requested he be allowed to utilize the money allotted to him by Jefferson County for Victim Assistance for hiring an attorney. He stated this would not be an additional cost to the county as he would use funds already there. Commissioner New made a motion to allow District Attorney, Heyward Altman, to use funds from the Victim’s Assistance fund to hire an attorney and place on the Regular Agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Purchase Sheriff’s Cars County Administrator, Paul Bryan did not have the proposals for the purchase of the new cars for the sheriff’s department. Mr. Bryan stated this should be tabled until the proposals were in for the cars and the equipment to go on the cars. Golden Harvest Food Bank—Travis McNeal Travis Mitchell, Director of Special Projects, of Golden Harvest Food Bank made a request for funds from the county to help Golden Harvest provide food for senior adults in Jefferson County. Commissioner Gonice Davis made a motion to grant Mr. McNeal’s request for the county’s support in the amount of $3,000.00 and place on the Regular Agenda. Commissioner New seconded the motion. The vote was unanimous. Gough Road Commissioner New made a motion to table the discussion on Gough Road until Tuesday night at the Regular Commission meeting because Commissioner Johnny Davis was not present at the Work Session (Gough Road is in Commissioner Johnny Davis’ district) and the board did not know what Mr. Davis wanted done with the road. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Personnel Policy Commissioner Wayne Davis suggested giving a copy of the tentative personnel policy to the Constitutional Officers. Commissioner Wayne Davis made a motion to review the personnel policy and move it to the May 9th Work Session. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Budget Preparation Start up Commissioner Wayne Davis made a motion to amend the agenda by removing Budget Preparation Startup. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman ---PAGE BREAK--- H. G. Thomas New, Member Charles Wayne Davis JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING APRIL 12, 2011 7:00 P.M. This was the regular scheduled meeting for the month of April. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member; Johnny Davis, Member; Paul Bryan, County Administrator Mickey Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Wayne Davis was absent; Chairman Rabun called the meeting to order. Commissioner New gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding Roy Dixon to Scheduled Public Comments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the March 2011 minutes. Commissioner New seconded the motion. The vote was unanimous. The board decided to forgo the reading of the reports. County Administrator, Paul Bryan, gave the administrator’s report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Construction of New Cell at Landfill Ben Carter of Moreland Altobelli stated after reviewing the bids and verifying the bid form, the reference check, bid bond, and work experience, the recommendation was for the board to award the bid for the construction of CR138 MSWL, Cells 19-22, to Garnto & Gearig Brothers Construction, LLC. Commissioner New made a motion to accept the recommendation of Mr. Carter. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Golden Harvest Food Bank Commissioner Gonice Davis made a motion to allow the county to give to the Golden Harvest Food Bank a sum of $3,000 for fiscal year 2010/2011. These funds would allow Golden Harvest to provide food to the underprivileged citizens of Jefferson County. Commissioner New seconded the motion. The vote was unanimous. Victim’s Assistance Program Request County Administrator, Paul Bryan, stated he spoke with District Attorney, Heyward Altman, earlier in the day and informed him, his recommendation to the board would be if Mr. Altman would reduce his budget by $6,000, he would be allowed to hire an attorney who would be a victim’s assistance attorney and also aid his office with prosecutorial work. His request is to be granted only if he is able to reduce his budget. Commissioner New made a motion to accept the county administrator’s recommendation. Commissioner Johnny Davis seconded the motion. Discussion— Commissioner New wanted to know if the board did not approve the request what would happen to the money and didn’t he initially request the money to hire a clerical/caseworker person. The vote was unanimous. NEW BUSINESS Request for Proposals—Communication System ---PAGE BREAK--- Commissioner Gonice Davis made a motion to send out requests for proposals for the upgrades to communication system. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Planning and Zoning Board Appointments Planning and Zoning Chairman, Larry Morgan, recommended Arty Thrift replace Tom Lamb on the Planning and Zoning Board with Mary Mahoney and Timothy Bell serving as alternates on the Planning and Zoning Board; County Administrator, Paul Bryan stated appointments had been made to the Planning and Zoning Board at the November 10, 2009 meeting. Mr. Morgan also recommended appointing Mary Mahoney and Timothy Bell to the board as alternates. Commissioner Johnny Davis made a motion to accept the recommendation. Commissioner New seconded the motion. The vote was unanimous. Surplus Sale of Equipment and Scrap Metal Commissioner New made a motion to allow the surplus sale of equipment and scrap metal via GovDeals. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Purchase of Sheriff’s Cars Commissioner Johnny Davis made a motion to allow the sheriff to purchase three cars at a total rate of $32,994 each. This purchase will come from the 2011 SPLOST Funds. Commissioner New seconded the motion. The vote was unanimous. Trac Hoe Repair Commissioner Gonice Davis made a motion to accept the bid from Caterpillar for $6,218.35 for the repair of the trac hoe. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments The scheduled public comments were from Mitch Vaughn, George Cooper, and Roy Dixon. Mitch Vaughn commented on Gough Road and the repairs the road needed. George Cooper presented the board with some a list of things he deemed important to improve Wrens Quarters. Adjournment Commissioner Gonice Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member