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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 6, 2011 8:30 A.M. The purpose of the meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner New gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding Lawn Mower Bids. Commissioner New seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion the vote was unanimous. Medical Reserve Corps—Preston Harpe Preston Harpe presented the board with information on the Medical Reserve Corps; an organization designed to coordinate volunteer resources to respond to medical emergencies in times of need. Commissioner Johnny Davis made a motion for the board to appoint a point of contact to organize and obtain volunteers for the Medical Reserve Corps. This was to be placed on the Regular Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Tax Assessor Board Appointment Commissioner Johnny Davis made a motion to place Tax Assessor’s Board appointment on the Regular Agenda at the regular Commission meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. DFACS Board Appointment Commissioner New made a motion to place the DFACS Board appointment on the Regular Agenda at the regular Commissioner meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Oil/Water Separator Tanks Commissioner New made a motion to dispose of the liquids from the shop storage tank at our landfill because testing verified there were no contaminates being disposed of. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Review Personnel Policy County Administrator, Paul Bryan, reviewed the personnel policy. Commissioner Wayne Davis made a motion to place the Personnel Policy on the Regular Agenda at the regular commission meeting. Commissioner New seconded the motion. The vote was unanimous. Driver’s History Policy County Administrator, Paul Bryan, reviewed the Driver’s History Policy, however as the Driver’s History Policy was already a part of the Personnel Policy it did not require a vote. Budget Review County Administrator, Paul Bryan, reviewed the tentative 2011/2012 budget with the board. Lawn Mower Bids The board was presented with two bids for lawn mowers to be used at the Recreation Department. The bids were as follows: John Deere—$14,788; Snapper—$7,800. Commissioner Wayne Davis made a motion to purchase the Snapper mower at the lower rate. Commissioner Johnny Davis seconded the motion. There was discussion concerning the difference in the prices of the mowers. Commissioner New suggested the board wait and find out more about the mowers before a decision is made. Commissioner Wayne Davis withdrew his motion. The board decided to wait until the Regular meeting. Public Comments on Agenda Items John Peebles had public comments. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman ---PAGE BREAK--- Gonice Davis, Vice-Chairman H. G. Thomas New, Member Johnny Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JUNE 14, 2011 6:45 P.M. This was the first public hearing for the Baggy Pants Ordinance. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun called hearing to order. Commissioner New gave the invocation. County Administrator, Paul Bryan explained the Baggy Pants Ordinance; he then answered questions. Adjournment Commissioner Gonice Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 14, 2011 7:00 P.M. This was the regular scheduled meeting for the month of June. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun called the meeting to order. Commissioner Gonice Davis gave the invocation. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the May 2011 minutes. Commissioner New seconded the motion. The vote was unanimous. Chairman Rabun welcomed the guests to the meeting Carl Wagster gave the ambulance report and Paul Bryan gave the administrator’s report. Consent Agenda The Consent Agenda item was: Oil/Water Separator Tank. Commissioner Gonice Davis made a motion to accept the Consent Agenda items. Commissioner Wayne Davis seconded the motion. The vote was unanimous. OLD BUSINESS Medical Reserve Corps Appointment Commissioner Wayne Davis made a motion to table the Medical Reserve Corps Appointment. Commissioner New seconded the motion. The vote was unanimous. Tax Assessors Board Appointment Commissioner Gonice Davis made a motion to appoint David Kemp as a replacement for Curtis Hunter on the Tax Assessor Board. Commissioner Wayne Davis seconded the motion. The vote was unanimous. DFACS Board Appointment Commissioner Wayne Davis asked that the DFACS Board Appointment be tabled until he has an opportunity to make a selection. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Purchasing Policy Chairman Rabun issued a copy of the personnel policy to the board with instructions to review and make necessary changes if any. Lawn Mower Bids Commissioner Wayne Davis made a motion to accept the lower bid of $7,800.00 for the Snapper lawn mower. Commissioner New seconded the motion. The vote was unanimous. First Reading of Budget County Administrator, Paul Bryan, gave the first reading of the budget and answered questions regarding the budget. Personnel Policy Review and Adoption Commissioner Wayne Davis made a motion to adopt the new Personnel Policy. Commissioner New seconded the motion. The vote was unanimous. NEW BUSINESS Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Carrie Brown, George Cooper, and Patricia Edwards commented on agenda items. Adjournment Commissioner Wayne Davis made a motion to adjourn the Regular Meeting and go into Executive Session to discuss litigation. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session Commissioner New made a motion to adjourn Executive Session and go back into the Regular Meeting. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman ---PAGE BREAK--- H. G. Thomas New, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 28, 2011 9:00 A.M. This meeting was held to discuss the adoption of the FY 2011/2012 Budget and the E-911 Resolution. It was held at the Jefferson County Commissioners’ office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Member; Tommy New, Member, Wayne Davis, Member; Paul Bryan, County Administrator; Michael Moses, County Attorney; and Glenise Dixon, Administrative Secretary. Commissioner Johnny Davis was absent. Chairman Rabun called the meeting to order. Commissioner Wayne Davis gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Second Reading of the Fiscal Year 2011/2012 Budget County Administrator, Paul Bryan did the second reading of the Fiscal Year 2011/2012 budget. Adoption of Fiscal Year 2011/2012 Budget Commissioner New made a motion to adopt the Fiscal Year 2011/2012 Budget. Commissioner Gonice Davis seconded the motion. The vote carried with Chairman Rabun and Commissioners Gonice Davis and Tommy New voting for and Commissioner Wayne Davis voted against. Adoption of Budget Amendments Commissioner New made a motion to accept the Budget Amendments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adoption of E-911 Resolution Commissioner Wayne Davis made a motion to adopt the E-911 Resolution, which allows the county to collect $.75 per retail transaction on prepaid wireless telephones. This resolution is to become effective January 1, 2012. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Charles Wayne Davis, Member