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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 3, 2005 8:30 A.M. The purpose of this work session was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Johnny Davis, Member, Sidney Norton, Member, Gonice Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Johnny Davis seconded with unanimous approval. The Georgia Forestry Commission made a request to transfer property at old forestry site back to the county. An environmental study of the site did not detect any problems. Mickey Moses will check deeds and report at regular meeting. Commissioner New made a motion to put Georgia Forestry Resolution on agenda for regular meeting. Commissioner Johnny Davis seconded with unanimous approval. An agreement with State of Georgia on voting system was discussed. Commissioner New made a motion to approve First Amendment To The Intergovernmental Agreement between Secretary of State of the State of Georgia and Jefferson County. Commissioner Norton seconded with unanimous approval. Ken Thomas recommended purchasing paint striping machine by Kelly-Creswell at a cost of $41,594.63. He stated it was a good quality machine and dealer will train user for 4 days. Commissioner Johnny Davis made a motion to purchase striping machine at a cost of $41,594.63 Commissioner Gonice Davis seconded. Voting yes Commissioners Rabun, Johnny Davis, Gonice Davis. Voting no Commissioners Norton and New. Commissioner Johnny Davis made a motion to put striping machine on agenda for regular meeting. Commissioner Gonice Davis seconded with unanimous approval. Sylvia Cobb stated the transit department had received 5 new vans and she would be sending the old vans to surplus. She requested the county to purchase these vans from DOT. Commissioner New made a motion to authorize Paul Bryan to check vans and purchase if he can get them for a reasonable price. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to amend agenda to move library board appointment after surplus transit vehicles. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New stated that he would make appointment at regular meeting. Commissioner Johnny Davis made a motion to put library board appointment on agenda for regular meeting. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan stated the Health Department had requested a vehicle. He recommended that county not provide a vehicle and mileage rate be same as county. No action was taken. Tax Commissioner, Jenny Gordy, requested tax adjustments on the following: Cozy Corner (business closed and has been sold) they are willing to pay $500.00 to settle tax bill. Commissioner New made a motion to accept $500.00 from Cozy Corner. Commissioner Johnny Davis seconded with unanimous approval. Charlie Hines building was auctioned to pay taxes, no bid was made. Ms. Gordy has someone interested in paying the taxes. Commissioner New made a motion to allow Jenny Gordy to negotiate to collect taxes. Commissioner Johnny Davis seconded with unanimous approval. Bradshaw realty requested tax relief on a road in a sub-division. The road has not been deeded to the county. It is a private road. He owes the taxes on the property. Solid waste management fee was discussed. It was decided to bring written policy to regular meeting. Commissioner Johnny Davis made a motion to put Solid Waste Management Fee Policy on agenda for regular meeting. Commissioner New seconded with unanimous approval. George Rachels reported on personal property audit. He requested that the contract be renewed for the upcoming year. Commissioner Gonice Davis made a motion to renew contract with Traylor Business Services, Inc. Commissioner New seconded with unanimous approval. Subdivision regulations were discussed. It was decided to revise subdivision regulations and bring to meeting Tuesday night. Paul Bryan gave Administrators report. Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. ---PAGE BREAK--- William Rabun, Chairman H. G. Thomas New, Vice-Chairman Gonice Davis, Member Johnny Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 11, 2005 7:30 A.M. This was the regular scheduled meeting for the month of October. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Sidney Norton, Member, Johnny Davis, Member, Gonice Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Gonice Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded with unanimous approval. Commissioner New made a motion to adopt minutes. Commissioner Gonice Davis seconded with unanimous approval. Chairman Rabun welcomed guest and announced a public hearing would be held on October 24 for CDBG. Reports were given by the following: Gonice Davis - Public Safety, Tommy New - Landfill & Finance, Johnny Davis - Public Works & JCCI, Sidney Norton - Human Resources, Paul Bryan - Ambulance, Paul Bryan - Co. Administrator. The following items were on the consent agenda: Voting System Agreement, Surplus Transit Vans, and Tax Bill Adjustments. Commissioner Johnny Davis made a motion to approve items on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to adopt resolution to convey three tracts of land from Georgia Forestry Commission to Jefferson County Board of Commissioners. Commissioner Johnny Davis seconded. Voting yes Commissioners Rabun, Norton, Johnny Davis and Gonice Davis. Commissioner New abstained. He is a member of the Forestry Board. Solid Waste Maintenance Fee Policy was discussed. Commissioner New made a motion to adopt policy after removal of paragraph 4. Commissioner Norton seconded. After discussion, Commissioner New withdrew the motion. Commissioner Norton rescinded his second to the motion. Commissioner New made a motion to approve Solid Waste Management Fee Policy. Commissioner Johnny Davis seconded with unanimous approval. Subdivision regulations for roads were discussed. Paul Bryan stated that this would be addressed in the zoning ordinances. He also stated that 2 public hearings would be held before the adoption of the ordinances. Commissioner Johnny Davis made a motion to start the process. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to purchase striping machine from U S Equipment Co. at a cost of $41,594.63. Commissioner Johnny Davis seconded. Voting yes Commissioners Rabun, Norton, Johnny Davis and Gonice Davis. Voting No Commissioner New. Commissioner New submitted the name of Robert Holbort to serve on the Library Board. Commissioner Johnny Davis made a motion to approve Robert Holbort to serve on the Library Board. Commissioner Gonice Davis seconded with unanimous approval. George Cale stated that he no mail delivered on Friday or Saturday due to condition of Barrow Road. He was assured the road would be looked at the next day, Carrie Brown had questions about the $100.00 solid waste management fee. ---PAGE BREAK--- Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman H. G Thomas New, Vice-Chairman Gonice Davis, Member Johnny Davis, Member Sidney Norton, Member