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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JULY 6, 2015 7:00 P.M. The purpose of this meeting was to prepare the agenda for the July meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding to Old Business, The Rufus Wren Sub-Division as item b. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Renaming Portion of Kings Mill Road Commissioner Johnny Davis presented information on the memorialization of Kings Mill Road in honor of former School Board Member, Mr. Charlie Brown. Commissioner Johnny Davis made a motion to proceed with a public hearing, etc. in order to rename a portion of Kings Mill Road for Mr. Charlie Brown. Commissioner New seconded the motion. Discussion: County Administrator, Adam Mestres, clarified this would be a road dedication not a road renaming. Mr. Mestres stated the notice would be placed in the July 9th edition of the local paper and the public hearing would be held July 14th at 6:30 p.m. Chairman McGraw wanted the notice advertised on the radio and in the paper, allowing the citizens living on the road an opportunity to know about the proposed name change. The vote was unanimous. Rufus Wren Sub-division Code Enforcement Officer, Jimmy Kitchens, expressed concern for the enforcing of the Abandoned Housing Ordinance, specifically in the Rufus Wren Subdivision. Chairman McGraw conveyed to Mr. Kitchens, that the two of them along with the County Attorney, Dalton Dowdy would discuss the status of the ordinance and the steps needed to move forward. NEW BUSINESS Board of Elections Appointments The members of the Board of Elections are up for re appointment. Those members are as follows: Rebecca Gibbons Verna Hudson Carolyn Huntley Charles Milburn William (Billy) Valduga Commissioner Wayne Davis made a motion to reappoint Charles Milburn; Commissioner New made a motion to reappoint William Valduga; Commissioner Gonice Davis made a motion to reappoint Verna Hudson; Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Johnny Davis asked if all five of the board member’s terms were four year appointments. County Administrator, Adam Mestres, stated the terms were already supposed to be staggered; when the board was created. Two members should have served a term of two years and should have been reappointed. Commissioner New stated the terms should have been the same length as the board’s terms. Mr. Mestres explained it would be good if it should be placed as a regular agenda item at the regular meeting allowing him an opportunity to obtain clarification from the Elections Superintendent, because the board in its entirety should not be up for re appointment. The vote was unanimous. Paving of County Roads County Administrator, Adam Mestres, presented the following roads and paving estimates from Epps Brothers, to the board. ---PAGE BREAK--- Commissioner Gonice Davis made a motion to place the road paving out for bid; not the primer and the sand, just the mix and see what kind of price they come up with. Commissioner New seconded the motion. The vote was unanimous. Tractor Purchase County Administrator, Adam Mestres, presented the following quote on tractors for the public works department. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to purchase two new tractors with funds from SPLOST; sell the surplus and purchase two smaller tractors with all equipment at that time. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner New asked if there were enough money in SPLOST to make the purchase. The county administrator explained there was $104,000. Commissioner Johnny Davis amended his motion by adding, once the purchase has been made utilizing funds from SPLOST, any remaining balance should be deducted from TSPLOST. Commissioner Gonice Davis seconded the motion. The vote was unanimous. FY 16 GA Foods Contract County Administrator, Adam Mestres, presented the FY 16 GA Foods Contract with meals at $4.45 per meals. The Area Agency on Aging absorbs ninety percent of the cost and the county pays the remaining ten percent. Commissioner Wayne Davis made a motion to approve the FY 16 GA Foods Contract. Commissioner Gonice Davis seconded the motion. The vote was unanimous. June Board of Managers Meeting Commissioner Johnny Davis recently attended a board of managers meeting; he, at this time, shared with the board various topics of discussion during the session. Permits Commissioner Johnny Davis shared with the board, a recent conversation with a citizen wishing to host a community gathering, but wanted a permit to do so. He wanted to know if there were some type of permit he could be issued to insure his event was within the confines of the law. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Chairman McGraw commended Ken Thomas and members (Mike Landrum and Ricky Hobbs) of his staff for the outstanding job they performed during the recent storms. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JULY 14, 2015 6:30 P.M. The purpose of this meeting was to discuss the memorialization of Kings Mill Road in honor or Mr. Charlie Brown, deceased school board member. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was not present. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Wayne Davis gave the invocation. NEW BUSINESS Memorializing Kings Mill Road – Charlie Brown Chairman McGraw opened the floor for comments for and/or against the county’s desire to memorialize Kings Mill Road in honor of Charlie Brown. School Board Member, Bobby Butts, was in attendance to express his support for the memorialization. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JULY 14, 2015 7:00 P.M. This was the regular scheduled meeting for the month of July. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding to New Business, Hospital Administrator, James Heitzenrater as item f. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to amend the agenda by adding to New Business, Insurance – 65 and Over, as item g. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to add to the Consent Agenda: Motion to move forward with obtaining bids for county road projects. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The vote was unanimous. Chairman McGraw presented the chairman’s report; County Administrator, Adam Mestres, presented the administrator’s report; Carl Wagster presented the EMS report; Jimmy Kitchens gave presented the Building Department/ Code Enforcement report; and Jim Anderson presented the 911/EMA report. Consent Agenda The consent agenda items were: Motion to approve the purchase of two tractors for road department Motion to approve the FY 16 GA Foods Contract Motion to move forward with obtaining bids for county road projects Chairman McGraw read the Consent Agenda items. Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Kings Mill Road Dedication Commissioner Johnny Davis made a motion to table Kings Mill Road Dedication until the August meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Board of Elections Appointments County Administrator, Adam Mestres, presented the following names for reappointment to the Board of Elections ---PAGE BREAK--- Commissioner New made a motion to reappoint the aforementioned names to the Elections Board. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Rural Fire Defense MOU EMA/911 Director, and Fire Chief, Jim Anderson, presented to the board a Rural Fire Defense MOU requesting the approval. This agreement is one that is approved every two years; its purpose is to provide for closest possible cooperation on mutual objectives and to clarify the purpose and responsibilities of each organization. Commissioner Wayne Davis made a motion to approve the Rural Fire Defense MOU. Commissioner Johnny Davis seconded the motion. The vote was unanimous. FY 16 CSRA Nutrition Services Co-Op Agreement County Administrator, Adam Mestres, presented the FY 16 CSRA Nutrition Services Co-Op Agreement, an Area Agency on Aging contract, to the board. This is an annual contract entered into by the county and the Area Agency on Aging adopted at the beginning of each fiscal year and has been reviewed by County Attorney, Dalton Dowdy. Commissioner Wayne Davis made a motion to approve the FY 16 CSRA Nutrition Services Co-Op Agreement. Commissioner New seconded the motion. The vote was unanimous. FY 16 Moreland Altobelli Agreement for Consulting Service County Administrator, Adam Mestres, presented the FY 16 Moreland Altobelli Agreement for Consulting Service. Again, this is a contract entered into annually by Jefferson County and Moreland Altobelli and it has been reviewed by County Attorney, Dalton Dowdy. Commissioner New made a motion to approve the contract with Moreland Albobelli. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Setting the 2015 Tentative Millage Rate County Administrator, Adam Mestres, presented data and the diagram below as information for the setting of the 2015 tentative millage rate; the current millage rate is 14.937. ---PAGE BREAK--- The county administrator’s recommendation to the board was to set the tentative mill at the rollback allowable, which is 15.102 which would be a net tax decrease of .42 percent. Commissioner Wayne Davis made a motion to accept the county administrator’s recommendation and set the 2015 tentative millage rate at 15.102. Commissioner New seconded the motion. Discussion: Commissioner Johnny Davis asked if the tax bill would be increasing. The county administrator explained it was possible but it all depended on the valuation. Some people’s tax bill may increase, some may decrease, and some may stay the same. He went on to say that had strictly to do with the property. The millage rate could stay the same and the tax bill could increase, etc. Chairman McGraw added the other thing is you have a deadline of August 3rd or 6th of appealing taxes; and he talked to some people and their value dropped after the digest dropped. The motion passed with a vote of four to one. Chairman McGraw, Commissioners New, Gonice Davis, and Wayne Davis voted to set the tentative millage rate to 15.102. Commissioner Johnny Davis voted against it. FY 16 LMIG Discussion County Administrator, Adam Mestres, shared with the board the letter below received from the Georgia Department of Transportation (GDOT) regarding FY 16 LMIG. Commissioner Wayne Davis made a motion to obtain a price on the cost of paving county roads on the board’s 2016 tentative LMIG list. Commissioner Johnny Davis seconded the motion. The vote was unanimous. James Heitzenrater Jefferson Hospital Administrator, James Heitzenrater, shared with the board his aspirations for Jefferson Hospital which includes adding a ten bed unit for citizens sixty five and older. The tentative date for opening is January 1, 2016. Insurance – 65 and Older Commissioner New talked about a letter the employees 65 and older received regarding insurance and Medicare suggesting it may be more beneficial to Jefferson County if employees 65 and older were to utilize Medicare and not be covered on the county’s insurance. Scheduled Public Comments Ben Benson was scheduled to speak at the meeting but called to say he would not be able to attend. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous.