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JEFFERSON COUNTY COMMISSIONERS WORK SESSION DECEMBER 4, 2017 7:00 P.M. The purpose of this meeting was to prepare the agenda for the December meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS EMS Contract The county administrator and the county attorney brought up for discussion the county’s EMS contract with Gold Cross. County Attorney, Dalton Dowdy, suggested the board leave the contract as it is. After much discussion, the board opted to discuss the contract at the December Regular Meeting. 2018 LMIG The county administrator brought up for discussion, the following roads for, the 2018 LMIG resurfacing project. The county administrator recommended D Ponder and Campground Roads be resurfaced for a total of 6.20 miles. Commissioner Wayne Davis made a motion to accept the recommendation of the county administrator and resurface D. Ponder and Campground Roads for a total of 6.20 miles. Commissioner New seconded the motion. The motion was unanimously approved. 2017 CDBG Grant The county administrator reviewed the following letter in response to a grant the county recently applied for. The letter indicated the score the county received, which was 292.943; it also included a list of reasons the county was not awarded the grant. ---PAGE BREAK--- The board reviewed the letter above, discussed the deficiencies listed and decided to table until the Tuesday night regular meeting. Disc Golf at Ogeechee Crossing The county administrator presented the following information on a disc golf course at Ogeechee Crossing Park. The information consisted of a proposal with two parts; the first part is for the course design and they would come back and do onsite project management; the second part of the proposal indicates the supplies needed. The county administrator recommended a decision not be made at this time, as the aforementioned proposals and discussion were provided for informational purposes only. Courthouse Handicap Access The county administrator provided the following bid, to the board regarding ADA compliance at the county courthouse. The information was provided by W & A Engineering from Athens, Georgia. ---PAGE BREAK--- After much discussion Commissioner Wayne Davis made a motion for the board to contact Carter Watkins, allowing them to do a concept drawing, bring it back to the board and have them work with the landscape architect (W&A Engineers) before a decision is made on ADA compliance at the courthouse. Commissioner Gonice Davis seconded the motion. The vote was unanimously approved. NEW BUSINESS EMA Grant for Night Vision Goggles The county administrator presented the following memo from the Emergency Services Director, Jim Anderson, regarding the awarding of a Homeland Security grant to purchase night goggles for Jefferson County. The grant is in the amount of $18,000; the county would purchase the goggles and be reimbursed for the amount. Commissioner Johnny Davis made a motion to accept the grant from Homeland Security in the amount of $18,000. Commissioner Wayne Davis seconded the motion. The vote was unanimously approved. Appointments to the Development Authority The county administrator presented the following information and Ms. Lil Easterlin provided an oral background regarding appointments to the Development Authority Board. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to appoint Jeff Gay to the Development Authority Board. Mr. Gay will replace Mr. Ted Johnson on the board. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner New made a motion to reappoint Mr. Kenny Johnson to the Development Authority Board. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. There was a third appointment, but Chairman McGraw opted to wait until the regular meeting before that appointment was made. Employee Christmas County Administrator, Adam Brett, presented to the board, the list of employees eligible for the annual gift certificates (chamber bucks) in the amount of $50.00 per employee. Gift certificates will tentatively be distributed to one hundred thirty-seven eligible employees; the list is reflected below. Commissioner New made a motion to approve the gift certificates (chamber bucks) in the amount of $50.00 to the eligible employees; which comes to a total of $6,850.00. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Shooting Range for Peace Officer Training County Administrator, Adam Brett, brought before the board for discussion the idea of implementing a shooting range on property behind the Law Enforcement Center for peace officer’s training. Commissioner New made a motion to allow the implementation of a shooting range on property located behind the Law Enforcement Center for peace officer’s training only. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Scheduled Public Comments Sandra Wilburn made a request to be placed on the agenda to discuss the salaries for the sheriff and his deputies. Public Comments on Agenda Items There were no public comments on agenda items. Commissioner Wayne Davis made a motion to go into executive session to discuss personnel. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Executive Session Commissioner Wayne Davis made a motion to come out of Executive Session. Commissioner New seconded the motion. The motion was unanimously passed. Commissioner New made a motion to reconvene the work session. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. Commissioner New made a motion to re-hire Mike Landrum at the Road Department. Commissioner Johnny Davis seconded the motion. The motion was unanimously passed. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to interview for a second position at the Road Department; the funds for the second position would come from TIA. Commissioner New seconded the motion. The motion was unanimously passed. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING DECEMBER 12, 2017 7:00 P.M. This was the regular meeting for the month of December. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member: Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Gonice C. Davis was absent. Chairman McGraw called the meeting to order, and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner Johnny Davis made a motion to amend the agenda by adding the discussion of the sheriff and deputy’s salaries as item f under New Business. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Reports Chairman McGraw gave the chairman’s report; Adam Brett gave the county administrator’s report; Chad Parker gave the EMS report; Adrian Snell gave the Code Enforcement/Building Department report; and Jim Anderson gave the Emergency Services Report. Consent Agenda ---PAGE BREAK--- The chairman read the Consent Agenda items. Motion to accept the recommendation of the county administrator and resurface D. Ponder and Campground Roads for a total of 6.20 miles Motion to contract Carter Watkins regarding ADA compliance at the county courthouse Motion to approve the EMA Grant for night vision goggles at no cost to the county Motion to award county employees chamber bucks in the amount of $50 for Christmas Motion to implement a shooting range on county property behind the law enforcement center Commissioner Wayne Davis made a motion to approve the Consent Agenda. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to amend the agenda by adding to Old Business as item d, the appointments of Kenny Johnson and Jeff Gay to the Development Authority Board. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS EMS Contract Steve Vincent from Gold Cross EMS was on hand to discuss with the board the contract with the county. The current contract ends in May; Mr. Vincent indicated Gold Cross intended to purchase two new trucks if the contract between Jefferson County and Gold Cross were signed. This was, at this time, for informational purposes only. Appointment to Development Authority Chairman McGraw brought up for discussion finding qualified citizens for the Development Authority Board. The chairman stated he would like to see the board adopt one or two different ways. Each commissioner appoints one person; a business minded person, that has done business and run businesses; and worked in different industries, as economic development is vital to our county. The first option is for each commissioner to choose one person from any district and the chairman chooses three, because he is elected by the entire county. The three would be selected by the chairman with input from the other commissioners. Option two is to ask for an application and a resume. Commissioner Wayne Davis made a motion to table this item. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. 2017 CDBG Grant Chairman McGraw indicated he spoke with the CSRA Regional Director, Andy Crosson and Ann Floyd would write the grants for Jefferson County from this point forward. Development Authority Appointments Commissioner Wayne Davis made a motion to appoint Jeff Gay and re-appoint Kenny Johnson to the Development Authority Board. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Hospital Report Hospital Administrator, Lou Semrad, III`, shared with the board, the following information on the hospital. This was for informational purposes only. ---PAGE BREAK--- Courthouse Portrait Project The county administrator presented information regarding placing Governor Herschel Johnson’s portrait in the rotunda at the county courthouse. Mr. Johnson was a native of Burke/Jefferson County and died in Louisville, Georgia August 16, 1880; his portrait will hang alongside the five governors who served while Louisville was the state capitol. The portraits would be there along with the state seal and the seal of UGA (University of Georgia). The diagram below reflects where in the rotunda the memorabilia would be placed. Commissioner New made a motion to place Governor Herschel V. Johnson’s portrait in the courthouse along with pictures of the five governors who served during Louisville’s tenure as the state capitol, the state seal ---PAGE BREAK--- and the seal of the University of Georgia. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Resolution on Election Qualifying Fees The county administrator brought before the board the following resolution adopting the qualifying fees for the county offices in the 2018 election. Commissioner New made a motion to set the qualifying fees and publish the resolution outlining the qualifying fees for county offices for the 2018 elections. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Transit Services Proposal The county administrator presented the following proposal from the transit department. Commissioner New made a motion to adopt the aforementioned Transit Services Proposal. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. January Meeting Dates Commissioner New made a motion to forgo the Work Session for January and only have the Regular Meeting. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Sheriff/Deputy’s Salaries Commissioner Johnny Davis brought up for discussion the salaries for the sheriff and deputies and wanted to know from the county administrator how the budget stood at this time. The administrator stated he would be fearful of adding that many line items to the budget at this point. He stated he would feel more comfortable ---PAGE BREAK--- addressing this issue when they knew more about what the digest would hold. The chairman stated additional funding for the sheriff’s department was not included in the budget and the time to talk about that would be during budget time. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Mrs. Heidi Murphy from Jefferson County Garden Club had comments regarding Carter Watkins Associates. Commissioner New made a motion to go into Executive Session. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Commissioner Wayne Davis made a motion to come out of Executive Session. Commissioner Johnny Davis seconded the motion. No action taken. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles Wayne Davis, Member