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JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 1, 2009 8:30 A.M. This meeting was held to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Wayne Davis, Member, Tommy New, Member, Johnny Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Johnny Davis opened meeting with prayer. Commissioner Gonice Davis made a motion to adopt agenda. Commissioner Wayne Davis seconded with unanimous approval. Sylvia Cobb presented a Drug and Alcohol Testing Policy to assure compliance with the Federal Transit Administration for adoption. Commissioner New made a motion to adopt Drug and Alcohol Testing Policy for Transit Department and place on consent agenda. Commissioner Johnny Davis seconded with unanimous approval. Jenny Gordy, Tax Commissioner, presented a letter she is sending to delinquent taxpayers. No action was required. This was for information only. Leigh Evans explained the process for applying for stimulus funds to fill positions covered by the funds. Joseph Sheeham gave a presentation on a multi-county broadband project in middle and northeast Georgia. He asked the board for a letter of interest so that the project can mover forward. The letter would in no way obligate the county. Commissioner Johnny Davis made a motion to bring presentation back and include all government agencies in the county. Commissioner Wayne Davis seconded. Voting in favor of motion Commissioners Johnny Davis, Wayne Davis, Gonice Davis and Rabun. Voting against motion Commissioner New. Commissioner Johnny Davis stated he did not want to make a decision until he had more information. Commissioner Wayne Davis stated he needed more information before he made a decision. Commissioner Johnny Davis said there was a lack of communication about the project. Paul Bryan will set up meeting to discuss the project. Vickie Lambert, Director Department of Revenue, will hold a meeting to discuss property tax values. Commissioner Johnny Davis made a motion to hold meeting on June 30. Commissioner Gonice Davis seconded with unanimous approval. Sheriff Hutchins asked the board for support dealing with a problem in Lakeview Heights. He stated a block party has been advertised for Lakeview Heights. The road will be blocked to hold the party. No one has requested permission to close the road. No permits have been issued for closing the road. This happened two years ago. There is a lot of noise and cars are lined up where fire trucks, emergency vehicles and law enforcement vehicles cannot get thru. The Sheriff asked the board for support in not allowing the street to be blocked. Commissioner Johnny Davis made a motion to support the Sheriff in whatever actions he deems necessary and place on consent agenda. Commissioner Wayne Davis seconded with unanimous approval. The Sheriff presented a problem at Matthews. Boxing matches have been held with large crowds in attendance. The matches are held outside. The County Attorney will check with Secretary of State to obtain the rules and regulations. The Secretary of State is the licensing authority for this type of entertainment. Proposals for sub-surface testing for proposed gym at the recreation department were submitted. Bids were as follows: Sailors Engineering $3,189.50 - Geo-Hydra $3,270.00 - ESC Southeast $3,600.00. Commissioner Johnny Davis made a motion to accept bid of $3,189.50 from Sailors Engineering for sub-surface testing for recreation gym and place on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Wayne Davis, Member Johnny Davis, Member H. G. Thomas New, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 9, 2009 ---PAGE BREAK--- 7:00 P.M. This was the regular scheduled meeting for the month of June. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice-Chairman, Wayne Davis, Member, Johnny Davis, Member, Tommy New, Member, Mickey Moses, Co, Attorney, Paul Bryan, Co. Administrator and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Wayne Davis opened meeting with prayer. Commissioner Gonice Davis made a motion to adopt agenda. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to adopt minutes. Commissioner New seconded with unanimous approval. Commissioner Johnny Davis stated that he would like to request successful bidders to hire local contractors and laborers to work on projects. He asked if this stipulation could be included in bid packages. Carl Wagster gave ambulance report. Commissioner Wayne Davis stated he would like to review personnel policy along with Paul Bryan, Mickey Moses and Bonnie Wells. Commissioner Johnny Davis made a motion to amend agenda to add personnel policy. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Wayne Davis made a motion to review personnel policy. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan gave Administrator’s report. The following items were on the consent agenda: Drug & Alcohol Testing Policy for Transit Dept., Approve Bid Sub- surface Testing Gym, and Support Sheriff Block Party. Commissioner New made a motion to approve items on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan stated that a meeting with Vicki Lambert, Dept. of Revenue would be held at a later date. She is working on a date that will allow all parties involved in the process to be present. She will let us know the date that will be work for all parties. Paul Bryan stated that several grants are available. DOT TIGER Grant for capital investments in surface transportation infrastructure will be awarded to state and local governments for capital investment in surface transportation projects. This grant can be used to repair bridges. We have several bridges in need of repair. Moreland Altobelli will do the application for the grant. He asked for authorization to proceed with this grant. Commissioner Gonice Davis made a motion to authorize Paul Bryan to proceed applying for TIGER Grant. Commissioner Johnny Davis seconded with unanimous approval. CSRA Resources Conservation & Development has a Georgia Better Back Roads Program to help dirt road erosion. Pughsley Road is in need of repair and will qualify for funds. The cost to repair roads is approximately $19,000.00. The program will pay $3,600.00 toward the cost. Commissioner Wayne Davis made a motion to proceed with the program. Commissioner Gonice Davis seconded with unanimous approval. Fire Station Construction Grant (FSC) will provide financial assistance to fire departments to build or modify existing fire stations. Paul Bryan recommended applying for grant to build new fire station in Matthews and add a bay to Hillcrest. Commissioner Gonice Davis made a motion to proceed with grant application. Commissioner Johnny Davis seconded with unanimous approval. CDBG Disaster Funding Grant is available for Jefferson County for long-term recovery efforts for damage caused by the severe storm damage related to the FEMA disaster declarations made on March 20, 2008 and May 23, 2008. CSRA Regional Development Council will handle the application for the county. Commissioner Gonice Davis made a motion to apply for the grant. Commissioner Johnny Davis seconded with unanimous approval. Thomas Street Drainage project was discussed. This street is in Lakeview Heights. Moreland Altobelli will design corrective measures for this street and will check if grant funds are available for the project. Commissioner Johnny Davis made a motion to proceed with project and allow Moreland Altobelli to check on grant. Commissioner New seconded with unanimous approval. Commissioner Gonice Davis made a motion to proceed with East Central Georgia Consortium Work Experience Program. Commissioner Wayne Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman ---PAGE BREAK--- Wayne Davis, Member Johnny Davis, Member H. G. Thomas New, Member JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING JUNE 25, 2009 7:00 P.M. This was the second reading of the proposed budget for FY 2009 /2010. Those present were as follows: William Rabun, Chairman, Tommy New, Member, Wayne Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called hearing to order. Commissioner New opened hearing with prayer. Commissioner New made a motion to adopt agenda. Commissioner Wayne Davis seconded with unanimous approval. Paul Bryan stated that there was a slight difference in the budget from last reading due to changes in workers’ comp. He opened the floor for questions. Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded with unanimous approval. CALL MEETING JUNE 25, 2009 7:15 P.M. The purpose of this meeting was to adopt budget for FY 2009/2010, approve jail reimbursement agreement, approve budget amendments FY 2008/2009 and approve broad band resolution. Those present were as follows: William Rabun, Chairman, Tommy New, Member, Wayne Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator and Mary Lamb, Co. Clerk. Commissioner Gonice Davis and Johnny Davis were absent. Commissioner New made a motion to adopt agenda. Commissioner Wayne Davis seconded with unanimous approval. Commissioner New made a motion to adopt FY 2009/2010 budget. The motion did not receive a second. Paul Bryan presented budget amendments for the FY 2008/2009. Commissioner New made a motion to approve amendments requested by Paul Bryan. Commissioner Wayne Davis seconded with unanimous approval. Housing Fulton Co. inmates at the jail was discussed. Fulton County will reimburse the county $45.00 per day for housing inmates. Commissioner Wayne Davis made a motion to enter a contract with Fulton County to house inmates at $45.00 per day. Commissioner New seconded with unanimous approval. Commissioner Wayne Davis made a motion to adopt resolution to support a multi-county broadband imitative. Commissioner New seconded with unanimous approval. Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded with unanimous approval. William Rabun, Chairman Wayne Davis, Member H. G. Thomas New, Member JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 30, 2009 8:30 A.M. The purpose of this meeting was to adopt budget for FY 2009/2010. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice, Chairman, Tommy New, Member, ---PAGE BREAK--- Wayne Davis, Member, Johnny Davis, Member, Paul Bryan, Co, Administrator and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order and opened meeting with prayer. Commissioner New made a motion to adopt agenda. Commissioner Wayne Davis seconded with unanimous approval. Paul Bryan explained budget for FY 2009/2010 in the amount of $12,183,477.54 and answered questions. Commissioner New made a motion to adopt FY 2009/2010 budget in the mount of $12,183,477.54. Commissioner Gonice Davis seconded the motion. Voting yes Commissioners New, Gonice Davis and Rabun. Voting no Commissioners Wayne Davis and Johnny Davis. Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman Wayne Davis, Member Johnny Davis, Member H. G. Thomas New, Member