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JEFFERSON COUNTY COMMISSIONERS WORK SESSION FEBRUARY 2, 2009 8:30 A.M. The purpose of this meeting was to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Gonice Davis, Vice Chairman, Tommy New, Member, Johnny Davis, Member, Paul C. Bryan, County Administrator, and Bonnie Wells. Chairman Rabun called meeting to order. Commissioner Johnny Davis gave invocation. Commissioner Tommy New made motion to adopt agenda. Commissioner Johnny Davis seconded with unanimous approval. Auditor’s Report Walter Jones, CPA from Jones, Jones, & Davis, gave an unqualified auditor’s report for FY 2007/2008. He reported the county had a good year financially but cautioned that finances were getting such that revenue is expected to decrease because of the economy and that all effort should be made by the commissioners and department heads to stay within the existing budget and any future budget. Economic Development Tom Jordan, Executive Director of the Development Authority, presented a proposal to assist Project 007 in locating in Jefferson County. The proposal was for the commissioners to waive ad valorem taxes of an escalating rate of 20 percent per year, up to five years. Mr. Jordan also indicated that the Development Authority would not be involved in this project and the project’s owner would own all land and equipment. Motion made by Commissioner Tommy New to place on Consent Agenda; Commissioner Johnny Davis seconded with unanimous approval. Local State Route Acceptance Resolution Paul Bryan, County Administrator, explained this resolution was to realign the junctions of Emanuel and Jefferson County Roads 108, 275, 457, and 187; and to locate a section of State Route Business/US 1 Business onto new alignment in Jefferson County. Commissioner Johnny Davis made motion to place on Consent Agenda; Commissioner Gonice Davis seconded with unanimous approval RFP Debris Management & Removal Services Administrator Bryan stated having a RFP for Debris Management and Removal System would expedite response in the event of a tornado or other natural disasters. Companies would have a predetermined cost structure as to who can do what, when and how much they would be paid. Having this in place would also expedite any reimbursement due the county. This would make certain vendors were in place to provide help to the citizens. Commissioner Tommy New made motion to place on the Consent Agenda; Commissioner Johnny Davis seconded with unanimous approval. Employee Safety Program Adopt safety program, each employee will sign off that they have read and understand the policy. Commissioner Johnny Davis made motion to place on Consent Agenda; Commissioner Gonice Davis seconded with unanimous approval. County Administrator Paul Bryan gave his report. Commissioner Gonice Davis made a motion to adjourn; Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman ---PAGE BREAK--- Gonice Davis, Vice-Chairman H. G. Thomas New, Member Sidney Norton, Member Johnny Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING FEBRUARY 12, 2009 7:00 P.M. This was the regular scheduled meeting for the month of February. Those present were as follows William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Paul Bryan, Administrator; Mickey Moses, County Attorney; and Bonnie Wells. Chairman Rabun called meeting to order. Commissioner Tommy New gave invocation. Commissioner Gonice Davis made motion to amend the agenda to move Economic Development from the Consent Agenda to New Business. Commissioner Johnny Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Tommy New made a motion to adopt the minutes from the last meeting. Commissioner Johnny Davis seconded with unanimous approval. Chairman Rabun welcomed the guests to the meeting. Consent Agenda The Consent Agenda items were as follows: Local State Route Acceptance Resolution; RFP Debris Management & Removal Services; and Employee Safety Program. Commissioner Johnny Davis made a motion to adopt the consent agenda. Commissioner Gonice Davis seconded with unanimous approval. NEW BUSINESS Amendment to Utility Authority Act Commissioner Tommy New made a motion to accept the amended Utility Authority Act; the amendment is as follows; Section 27 which purported to grant tax exempt status to the authority, i.e. property, sales and use tax and income tax. This section was deleted. Commissioner Johnny Davis seconded; discussion Commissioner Gonice Davis wanted the commissioners to have an opportunity to read through the bill. Administrator Bryan explained that only one change was made and that change was to Section 27. The motion carried with a vote of three. Commissioner Gonice Davis abstained from voting. ---PAGE BREAK--- Bids for Bleachers at Recreation Park There were two bids for the bleachers at the Recreation Park. BSN Sports with a bid of $10,242.41 and Georgia Specialty Equipment, LLC with a bid of $14,866.00. Commissioner Johnny Davis made a motion to accept BSN Sports; Commissioner Gonice Davis seconded with unanimous approval. Inert Landfill Mr. Joe Rabun wants to put an inert landfill on his property. Mickey Moses, Coutny Attorney, suggested the commissioners have a letter in from EPD assuring the commissioners in writing that EPD will look after and inspect the inert landfill. Commissioner Tommy New made a motion to follow Mr. Moses’ recommendation; Commissioner Gonice Davis seconded, the motion carried with three votes. Chairman Rabun abstained from voting. Commissioner Johnny Davis made a motion to go into Executive Session to discuss personnel; Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to adjourn; Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Vice-Chairman H. G. Thomas New, Member Sidney Norton, Member Johnny Davis, Member