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JEFFERSON COUNTY COMMISSIONERS WORK SESSION DECEMBER 1, 2014 7:00 P.M. The purpose of the meeting was to prepare the agenda for the December meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman Mitchell McGraw was absent. Vice-Chairman Gonice Davis called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS There weren’t any Old Business items. NEW BUSINESS Jefferson Transit Title VI Plan Commissioner Wayne Davis made a motion to table Item A, the Jefferson Transit Title VI Plan, until the Tuesday night regular meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Vehicle Purchase Water Department County Administrator, Adam Mestres, presented the following bids on a truck for the water department: Water Department Vehicle Bids Brannen Motor Company 2015 Ford F150 4x4 Double Cab $25,792 Hardy Fleet Group 2015 Chevy Silverado 1500 4x4 Double Cab $30,309 Mr. Mestres relayed the Water Superintendent’s recommendation of purchasing the vehicle from Brannen Motor Company priced at $25,792. Commissioner Wayne Davis made a motion to purchase the 2015 Ford F150 4x4 Double Cab from Brannen Motor Company at a cost of $25,792 with the funds coming from the water fund. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Website Redesign The following bids were received in response to the county’s RFP for website redesign. County Administrator, Adam Mestres, presented the bids, reviewed the cost from each company, and answered questions posed by the board. ---PAGE BREAK--- After reviewing the list, Mr. Mestres recommended CivicPlus to the board at a rate of $22,997. Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation and proceed with CivicPlus as the provider for the Jefferson County Website. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New asked if this were going to help everybody who owned a computer. Commissioner Johnny Davis stated as it now stands everything is technology based and having this site could be an advantage for citizens allowing them an opportunity to share information with the board via the website. Commissioner Johnny Davis also added it gave the outside world an opportunity to see what’s going on inside the county as well. This would be for citizens in other areas of the world also. Commissioner Johnny Davis stated he, the county administrator, and Commissioner Wayne Davis attended a class together and one of the things discussed was the importance of having a county website. Commissioner Wayne Davis reiterated one of the counties implementing a website was Lowndes County, who recently acquired a new business from the west coast. Representatives from the company had never been to Lowndes county but did their research, property purchase, and etc. via the internet and Lowndes County’s website. Commissioner Wayne Davis went on to say the company would not have come to Lowndes County if the county did not have an up-to-date website. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. . Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING DECEMBER 9, 2014 7:00 P.M. This was the regular scheduled meeting for the month of December. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Tommy New, Member; Johnny Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Commissioner Gonice C. Davis and Commissioner Wayne Davis were absent. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner New gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to forgo the EMS report. Commissioner New seconded the motion. The vote was unanimous. Chairman McGraw presented the chairman’s report; County Administrator, Adam Mestres, presented the administrator’s report; Code Enforcement Officer, Jimmy Kitchens, presented the building department/code enforcement report. E-911/EMA Director, Jim Anderson, presented the EMA/E-911 report. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Tax Assessor Board Appointment Chairman McGraw stated he would have this appointment at the next meeting. Department of Behavioral Health Planning Board Appointment Chairman McGraw stated he would have this appointment at the next meeting as well. Jefferson Transit Title VI Plan County Administrator, Adam Mestres, presented the proposed Jefferson Transit Title VI Plan; which has to be implemented in order for the Transit program to continue receiving state and federal funding. Commissioner New ---PAGE BREAK--- made a motion to approve the Jefferson Transit Title VI Plan. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Vehicle Purchase Water Department County Administrator, Adam Mestres, presented the bids below on a vehicle for the water department. Mr. Mestres explained the Water Superintendent, Murray Hadden, recommended the vehicle from Brannen Motor Company at the price of $25,792 with funds from the water fund. Water Department Vehicle Bids Brannen Motor Company 2015 Ford F150 4x4 Double Cab $25,792 Hardy Fleet Group 2015 Chevy Silverado 1500 4x4 Double Cab $30,309 Commissioner Johnny Davis accepted the water superintendent’s recommendation and made a motion authorizing the purchase of the 2015 Ford F150 4x4 Double Cab from Brannen Motor Company at a cost of $25,792; with funds from the water account. Commissioner New seconded the motion. The vote was unanimous. Website Redesign The bids below were submitted in response to a RFP from Jefferson County for Website Redesign. The county administrator explained he had an opportunity to speak with the companies listed below and felt CivicPlus would best suit what Jefferson County was looking for; therefore his recommendation was for the board to choose CivicPlus as the new website redesign team. Commissioner Johnny Davis made a motion to accept the county administrator’s recommendation, which was to opt for CivicPlus, at an annual rate of $22,997; pending legal review. Commissioner New seconded the motion. The vote was unanimous. NEW BUSINESS Jefferson County Development Authority Board Appointment Commissioner Johnny Davis made a motion to re-appoint William (Bill) Easterlin and Dennis Thompson to the Jefferson County Development Authority. Commissioner New seconded the motion. The vote was unanimous. Budget Amendments County Administrator, Adam Mestres, presented the following general fund budget amendments to the board for review and adoption. ---PAGE BREAK--- Commissioner New made a motion to adopt the aforementioned budget amendments as presented by the county administrator. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Naming of County Roads Commissioner Johnny Davis brought before the board, from some of his constituents, the desire to rename two county roads, (Georgia HWY 24 from traffic light to Jefferson/Burke County line and McCroans Bridge Road a county road). The portion of Georgia HWY 24 from the traffic light to Jefferson/Burke County line would be renamed Ozzie M. Hannah Memorial HWY and McCroans Bridge Road would be renamed McCroans Davis Bridge Road. Chairman McGraw suggested advertising renaming the county maintained road thereby allowing the general public an ---PAGE BREAK--- opportunity to voice their opinion. County Administrator explained there weren’t any ordinances in place addressing the changing of county road names. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items There were no comments on agenda items. Adjournment Commissioner Johnny Davis made a motion to adjourn the Regular meeting and go into the Executive Session to discuss Land Acquisition. Commissioner New seconded the motion. The vote was unanimous. Executive Session No Action Taken. Commissioner New made a motion to adjourn the Executive Session. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to reconvene the Regular Meeting. Commissioner New seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING DECEMBER 22, 2014 11:00 A.M. This was a call meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order. Commissioner New gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Battle Lumber Pilot Agreement County Administrator, Adam Mestres, presented the board with a pilot agreement (which is on file in the Jefferson County Commission Clerk’s office) from the Jefferson County Development Authority regarding a bond agreement between the Development Authority and Battle Lumber Company, Inc. County Attorney, Dalton Dowdy, explained the agreement further. After much discussion, Commissioner New made a motion authorizing the chairman to sign the pilot agreement. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous.