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JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 1, 2012 8:30 A.M. The purpose of the meeting was to prepare the agenda for the October meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun welcomed guests; Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. OLD BUSINESS Bio Medical Ordinance At the September meeting County Administrator, Adam Mestres, presented each board member with a copy of a Bio Medical Waste Ordinance the county implemented in 2005. The necessary number of hearings were not held in 2005 therefore the ordinance was not properly adopted. Mr. Mestres suggested at the previous meeting the board review the ordinance and make necessary changes as needed. He stated the board would proceed with the hearings and officially adopt the ordinance. NEW BUSINESS Curt Gorman—Old Landfill Presentation Curt Gorman, Gorman Consulting, LLC, presented information on monitoring at the old landfill. Mr. Gorman has been the engineer performing the duties at the old landfill for the previous eleven years while he was employed with S&ME, Inc. Mr. Gorman’s request was for the county to continue utilizing his services at the old landfill; this would mean the contract the county has with S&ME would be severed and the county would enter into contract with Gorman Consulting. Mr. Gorman will provide a proposal with exact costs, etc. to the board for the regular meeting to be held October 9, 2012. Landfill Financial Policy The board reviewed the current Landfill Financial Policy. The county administrator stated the policy needed to be updated and that what the policy states and what the county is actually doing are two different things. He asked the board to review the policy and make necessary changes if any. The policy needs to be revised and there should to be 100% compliance. Hatcher Mill Road—Temporary Road Closure County Administrator, Adam Mestres, brought before the board Charlie Akins’ request to temporarily close Hatcher Mill Road. The request was previously brought before the board by Mr. Akins. The request is made to allow the road to close temporarily for two weeks. Commissioner Wayne Davis made a motion to allow the temporary closing of Hatcher Mill Road. This will be placed on the Regular Agenda at Tuesday’s meeting. Commissioner New seconded the motion. The vote was unanimous. (Regular Agenda) ---PAGE BREAK--- Jefferson County Multipurpose Complex Rate The board discussed the rental rate at the Jefferson County Multipurpose Complex (Armory Rental). Commissioner New expressed concern at the amount of the rate which is as follows: $500—rental fee and $250—deposit. These changes were made at the October 2011 meeting, the rental fee was increased from $250, with the deposit remaining at $250—deposit. Commissioner Wayne Davis made a motion to table the discussion of the Jefferson County Multipurpose Complex Rate. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner New stated he did not agree with the county charging the citizens $750. Mr. Moses explained the fee is $500 with a $250 deposit. Mr. New stated the initial fee is still $750. County Clerk, Bonnie Wells explained anyone renting the building would pay the deposit and the rental fee up front by means of separate checks, with the deposit check being returned to the party. The vote passed with a vote of three to one. Chairman Rabun, Commissioners Wayne, and Gonice Davis voted yes. Commissioner New voted no. Unscheduled Public Comments John Peebles stated he gave the former administrator suggestions for the rental agreement at the Multipurpose Complex. Adjournment Commissioner New made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 9, 2012 7:00 P.M This was the regular scheduled meeting for the month of October. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun called the meeting to order; Commissioner Johnny Davis gave the invocation. The guests were welcomed by Chairman Rabun. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to adopt the September 2012 minutes. Commissioner New seconded the motion. The vote was unanimous. Chairman Rabun presented the chairman’s report; Adam Mestres presented the administrator’s report; Carl Wagster presented the ambulance report; and James Anderson presented a report from E-911. Consent Agenda There were no Consent Agenda items. OLD BUSINESS Hatcher Mill Road—Temporary Road Closure County Administrator, Adam Mestres, presented information on temporarily closing Hatcher Mill Road. The administrator explained this item had been voted on previously and it was not necessary for it to be voted on again. The temporary road closure was approved approximately one year and a half ago by the board. ---PAGE BREAK--- Curt Gorman—Old Landfill County Administrator, Adam Mestres, presented information on Curt Gorman continuing the work at the old landfill. Mr. Gorman wishes to continue the work he initially started when he was employed with S&ME, Inc. The submitted proposal had a cost of $10,950 which was $2,000 less than the term of S&ME’s contract. The county administrator recommended the county continue utilizing Mr. Gorman’s services because of his expertise and his knowledge of the condition of the old landfill; but with the stipulation that there are no issues with Mr. Gorman’s release from S&ME on a non-compete clause. Commissioner New made a motion to accept the county administrator’s recommendation. Commissioner Wayne Davis seconded the motion. The vote was unanimous. NEW BUSINESS Region 6 EMS Council Appointment—Jim Anderson Commissioner Wayne Davis made a motion to table the appointment of James Anderson to the Region 6 EMS Council until next meeting. Commissioner New seconded the motion. The vote was unanimous. Scheduled Public Comments Mr. Charles Washington had the following questions; the status of the CDBG Grant; naming a portion of US 1 for Ozzie Hannah, the first black commissioner; the current taxes levied by the county; and he made a request for a resolution for Dr. Gardner Hobbs, the first black Chairman. Public Comments on Agenda Items John Peebles commented on the chairman’s report. Adjournment Commissioner Johnny Davis made a motion to adjourn the regular meeting and enter into Executive Session to discuss personnel. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adjourn Executive Session. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Commissioner Gonice Davis made a motion to appoint Calvin L. Oliphant as Deputy Warden at JCCI (Jefferson County Correctional Institute). Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING OCTOBER 24, 2012 8:30 A.M The purpose of this public hearing was to inform the public on the Bio Medical Waste Ordinance. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: Adam Mestres, County Administrator, and Bonnie Wells, County Clerk. Mr. Mestres explained the Bio Medical Waste Ordinance to four citizens that were present and answered their questions and concerns regarding the ordinance.