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JEFFERSON COUNTY COMMISSIONERS FIRST READING OF FY 16 BUDGET JUNE 1, 2015 6:00 P.M. The purpose of this meeting was to review the tentative FY 16 budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was not present. Chairman McGraw called meeting to order and led the Pledge of Allegiance First Reading and Review of FY 16 Budget County Administrator, Adam Mestres, reviewed the FY 16 Budget and questions from the commissioners and the public. Mr. Mestres also explained this was the first of three readings of the budget. The next review and first public hearing will be held June 9, 2015 at 6:00 p.m. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS WORK SESSION JUNE 1, 2015 7:00 P.M. The purpose of this meeting was to prepare the agenda for the June meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to amend the agenda by adding to New Business, Personnel Policy as item g. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. OLD BUSINESS DOC/County Capacity Agreement IGA County Administrator, Adam Mestres, recommended the county accept the revised county capacity agreement with the department of corrections. This agreement reduces the number of inmates housed at Jefferson County Correctional Institute 190 to 140. Commissioner Wayne Davis made a motion to approve the Department of Correction/Jefferson County Capacity Agreement; thereby accepting the reduction of the number of inmates housed at the correctional institute. The number of inmates will be reduced to 140 from 190. Commissioner Johnny Davis seconded the motion. The vote was unanimous. City of Stapleton LMIG IGA for Easy Street County Administrator, Adam Mestres, presented information on an IGA (Intergovernmental Agreement) with the City of Stapleton regarding the repair of Easy Street which is located in Stapleton. The administrator recommended the item be tabled until the regular meeting Tuesday night because Mr. Ken Thomas, Public Works Director, was absent. Commissioner Wayne Davis made a motion to table the item until the regular meeting Tuesday night allowing the Public Works Director, Ken Thomas, an opportunity to attend the meeting. Commissioner Johnny Davis seconded the motion. The vote was unanimous. ---PAGE BREAK--- NEW BUSINESS JCCI Inmate Medical Proposal Discussion County Administrator, Adam Mestres, presented information to the board regarding health care at the county prison. Mr. Mestres recommended the board contract the inmate medical service at JCCI with Southern Health Partners, this would be a cost savings for the county. Mr. Mestres explained the warden would be in attendance at Tuesday night’s regular meeting. Commissioner Wayne Davis made a motion to table the JCCI Inmate Medical Proposal until Tuesday night. Commissioner New seconded the motion. The vote was unanimous. Side Arm Mower Purchase Discussion The county administrator, in the public work director’s absence, presented information on the purchase of a New Holland sabre mount side arm mower for the road department for $123,720.14 from J & B Tractor. This mower is identical to the one previously purchased by the board for the road department in November, 2014 at a cost of $119,890. The county administrator conveyed to the board, the recommendation of the public works director which was to purchase the New Holland mower from J & B Tractor at a cost of $123,720.14, this price reflects a change of year increase. Commissioner Wayne Davis made a motion to purchase the side arm mower from J & B Tractor for $123,720.14, with the funds coming from SPLOST and/or TSPLOST. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner New asked if the board were not going to accept bids for the tractor. The county administrator explained, the public works director was satisfied with that particular model and brand and that was his request; and he would be happy to move in the direction of the board. Commissioner New’s response was do what you want, I don’t care. Commissioner Wayne Davis asked the county attorney and the county administrator how long had it been since the last piece of equipment had been put out for bid and was there any time frame they could use that bid appropriately. The county administrator said it had been six months, Commissioner Wayne Davis said it had been five months. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted for the purchase. Commissioner New voted against it. Off Road Diesel Storage Tank Purchase Discussion County Administrator, Adam Mestres, presented information on the purchase of an off road diesel storage tank. The fuel is currently stored at county shop; an airport tanker truck stores approximately 800 gallons and another storage facility sits in back of the shop and it stores an additional 800 gallons. The administrator explained it was his recommendation as well as the recommendation of the public works director to have a more permanent solution for off road diesel containment. The county administrator presented the board with a quote from L & T Inc., the company currently providing service for gasoline storage and distribution for Jefferson County’s gasoline. The details are listed below: 1 Miscellaneous Fiberglass Fittings 1 3711BMS41EJ Bennett H/S Suction Pump (40 GPM) 1 1” x 15’ Hose 1 Break-away, Swivel & Nozzle 1 Fuel Master Hose Control Equipment $36,096.00 Installation 9,430.00 Total $45,526.00 INSTALLATION: 1. Secure permits (State Fire Marshal) 2. Set tank on customer’s concrete slab 3. Install tank relative items 4. Install dispenser sump 5. Pipe from tank to dispenser w/2” reinforced fiberglass pipe 6. Precision test piping 7. Install dispenser 8. Hook dispenser to FuelMaster Card Reader 9. Start system up ---PAGE BREAK--- 10. Paint exposed metal piping 11. Walk-through inspection with State Fire Marshal OPTION: 1. 18 GPM Bennett Suction Pump Deduct $ 1,800.00 The county administrator also recommended the purchase be from TIA funds. Commissioner Johnny Davis made a motion to proceed with the purchase of the fuel storage tank from L & T Inc. for the amount of $45,526, with funds coming from the TIA SPLOST. Commissioner Wayne Davis seconded the motion. Discussion: Commissioner New asked if this were a good price. The county administrator explained the price was obtained from L & T because they were the company inspecting and servicing the current pumps and the system was through them. He also stated a tank could be purchased from anyone, but he recommends L & T because they are currently servicing the tanks the county has. The vote was unanimous. Turnout Gear Purchase Hillcrest FD Jim Anderson, Jefferson County EMA-911 Director/Fire Chief, presented information on the purchase of turnout gear for Hillcrest Fire Department. Please see the table below for bids on the turnout gear: Mr. Anderson recommended the turnout gear be purchased from Ten-8 Fire Equipment. Commissioner Wayne Davis made a motion to purchase the turnout gear from Ten-8 Fire Equipment for the Hillcrest Fire Department at a cost of $10,264 with funds from FY 2015 budget. Commissioner New seconded the motion. The vote was unanimous. Renaming of County Road – Discussion Commissioner Johnny Davis brought before the board, a request to memorialize Kings Mill Road in honor of Mr. Charlie Brown former school board member. Commissioner Davis stated the City of Wrens was going to rename the portion of Kings Mill Road within the city limits for Mr. Charlie Brown. Mr. Brown was a member of the Jefferson County Board of Education for a number of years and passed away after a short illness, April ---PAGE BREAK--- 25, 2015. Commissioner Johnny Davis made a motion to table the item until Tuesday night’s regular meeting to ascertain the City of Wrens’ stance on the memorializing Kings Mill Road. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Insurance Commissioner New expressed concern regarding the local hospital not accepting Blue Cross Blue Shield POS for lab work. Jefferson County recently switched from United Healthcare to Blue Cross Blue Shield POS health insurance for county employees. Commissioner New also said he had another quote from United Healthcare with a $500 deductible and he had the county’s former broker William Toulson to lower his commission. Commissioner New asked that the board think about the information he shared with them until the next meeting which will be Tuesday night. Personnel Policy Commissioner Wayne Davis requested a change to the number of paid holidays utilized by the county employees. The county employees currently have nine paid holidays; Commissioner Wayne Davis is looking to add two more thereby allowing the employees a total of eleven paid holidays. The current holiday schedule is shown below: January 1 New Year’s Day Third Monday in January Martin Luther King’s Birthday Last Monday in May Memorial Day July 4 Independence Day First Monday in September Labor Day Fourth Thursday and Friday in November Thanksgiving December 24 Christmas Eve December 25 Christmas Commissioner Wayne Davis is looking to add Good Friday (Friday before Easter Sunday) and Veterans Day (November 11th) to the list. Commissioner Wayne Davis made a motion to add Good Friday and Veterans Day to the list of holidays for county employees. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items John Peebles commented on the hours of operation at the landfill. Adjournment Commissioner Wayne Davis made a motion to adjourn the regular meeting and go into Executive Session to discuss personnel. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Executive Session No action taken. Commissioner New made a motion to adjourn Executive Session and go back into the Regular Meeting. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS SECOND READING – PUBLIC HEARING OF FY 16 BUDGET JUNE 9, 2015 6:00 P.M. ---PAGE BREAK--- The purpose of this meeting was to review the tentative FY 16 Budget. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice Davis, Vice Chairman; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was not present. Chairman McGraw called meeting to order, led the Pledge of Allegiance, and gave the invocation. Second Reading and Review of FY 16 Budget County Administrator, Adam Mestres, reviewed the FY 16 Budget and questions from the commissioners and the public. Mr. Mestres also explained this was the first of three readings of the budget. The third and final review of the FY 16 Budget will be June 16, 2015 at 9:00 a.m. Chairman McGraw closed the public hearing and budget review. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING JUNE 9, 2015 7:00 P.M. This was the regular scheduled meeting for the month of June. It was held at the Jefferson County Commissioners Office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney; and Bonnie Wells, County Clerk. Chairman McGraw called meeting to order and led the Pledge of Allegiance. Commissioner Gonice Davis gave the invocation. Commissioner Wayne Davis made a motion to forgo the reports. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Johnny Davis made a motion to adopt the minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Consent Agenda The consent agenda items were: Motion to approve DOC/County Capacity Agreement Motion to approve the addition of two holidays Good Friday and Veteran’s Day Motion to approve the purchase of turnout gear for Hillcrest Fire Department Motion to approve the purchase of off road diesel storage tank Chairman McGraw read the Consent Agenda items. Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS JCCI Inmate Medical Proposal County Administrator, Adam Mestres, presented the following information on the inmate medical proposal from Southern Health Partners. ---PAGE BREAK--- Also in attendance, for support, were Sheriff Gary Hutchins and Major Virginia Durden from the Jefferson County Law Enforcement Center; a representative of Southern Health Partners (SHP), Mr. Chris Hudson, attended the meeting to answer questions regarding SHP. The sheriff and the major spoke favorably of SHP and the sheriff shared the ease he feels with having SHP attending to the needs of the inmates at the law enforcement center (jail). County Administrator, Adam Mestres’ recommendation to the board was to contract JCCI’s inmate medical with Southern Health Partners. Commissioner Gonice Davis made a motion to accept the recommendation of the county administrator and contract with Southern Health Partners for inmate medical services at Jefferson County Correctional Institute. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Side-Arm Mower Purchase County Administrator, Adam Mestres, presented information on the purchase of a side arm mower for the road department. Public Works Director, Ken Thomas, expressed a desire to purchase a second mower from J & B Tractor at a cost of $123,720.14. Commissioner Wayne Davis made a motion to purchase the side arm mower from J & B Tractor at a cost of $123,720.14. Commissioner Johnny Davis seconded the motion. Discussion: Commissioner Gonice Davis asked where the funds would be coming from. County Administrator, Adam Mestres stated either from SPLOST or TIA. The motion passed with a vote of four to one. Chairman McGraw, Commissioners Gonice Davis, Johnny Davis, and Wayne Davis voted for the purchase. Commissioner New voted against it. Renaming of County Road Commissioner Johnny Davis opted to table this item until the July Work Session allowing him and Commissioner New an opportunity to discuss memorializing Kings Mill Road in honor of Mr. Charlie Brown; since the road is in both their districts. City of Stapleton Easy Street LMIG IGA County Administrator, Adam Mestres, presented to the board an agreement between the City of Stapleton and Jefferson County for a drainage project (pipe replacement project) on Easy Street. The county administrator explained this was an LMIG project and the specified price to complete the work was $14,447 which would be indicated in the revised intergovernmental agreement between the City of Stapleton and Jefferson County. The original agreement specified the cost to complete the project was $10,750.63. Commissioner Wayne Davis made a motion for the county to perform the work on Easy Street in the City of Stapleton. Commissioner Gonice Davis seconded the motion. The vote was unanimous. NEW BUSINESS City/County Election IGA’s The county administrator presented information on Jefferson County conducting the elections for the municipalities within the county. Commissioner Wayne Davis made a motion to move forward with the intergovernmental agreements authorizing the Jefferson County Board of Elections to conduct elections on behalf of the municipalities. Commissioner Johnny Davis seconded the motion. The vote was unanimous Inmate Labor IGA’S The county administrator presented inmate labor intergovernmental agreements to the board from the various municipalities. This agreement would allow a representative from each municipality an opportunity to sign a total of three inmates out to help them work in their specific city. Commissioner New made a motion to accept the intergovernmental agreements with the municipalities allowing them to sign out and be responsible for at least three inmates from the Jefferson County Correctional Institute. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Planning and Zoning Moratorium County Attorney, Dalton Dowdy, requested additional time for the Planning and Zoning Moratorium. The initial moratorium was adopted March 10, 2015 allowing an opportunity for the planning and zoning ordinance to be updated as it has been at least fifteen years since any changes were made to the ordinance. Commissioner Wayne Davis made a motion to extend the Planning and Zoning Moratorium for an additional ninety days. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner Johnny Davis asked ---PAGE BREAK--- how involved was the planning and zoning board on these issues. Mr. Dowdy answered by saying the planning and zoning board were basically the gate keeper. An issue would go before them and they would make a recommendation to board of commissioners for full approval. Commissioner Johnny Davis stated you never hear about anything coming from that particular board and he wanted to know how active they were with any other issues within the county and does the actual board…because he knows that he had something that came down from the board of managers on a conference for the planning and zoning board; and do the board members attend anything like that. And what type of training does the planning and zoning board get as far as participating with issues that go on in our community. Code Enforcement Officer, Jimmy Kitchens, explained, the planning and zoning board members had two training classes per year for 2 ½ days; however some members elected not to attend. Commissioner Johnny Davis said that could create an issue for the community when there is a real problem or an issue that has something to do with the planning and zoning area. Commissioner New said if you check the minutes they are supposed to have a meeting at least once a quarter. Mr. Kitchens stated they haven’t had a meeting in two years. The vote was unanimous. 2015 LMIG Contract County Administrator, Adam Mestres, presented the LMIG contract for the paving of that portion of Middleground Road that lies between Zebina Road and HWY 80. The lowest bid received was from C & H Paving for $740,087.33. The county administrator recommended the board accept the contract from C & H Paving with the understanding there be a full review of the contract by the county attorney. The county administrator also explained there would be a one year warranty, starting at the date of completion. Commissioner Johnny Davis made a motion to accept the bid from C & H Paving with the understanding there be a full review of the contract by the county attorney. Commissioner Gonice Davis seconded the motion. The vote was unanimous. FY 15 Budget Amendments The following FY 15 budget amendments were brought before the board by the county administrator: ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the above FY 15 budget amendments. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Hospital Services Agreement County Administrator, Adam Mestres, brought before the board the written agreement between Jefferson Hospital and the Jefferson County Board of Commissioners regarding inmate medical care at the correctional facility, however with the board entering a contract with Southern Health Partners, the current contract will be obsolete. Commissioner Wayne Davis made a motion to provide written notice to terminate the service agreement with Jefferson Hospital. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Mr. John Peebles had comments regarding the intergovernmental agreement with the municipalities. Commissioner New apologized for asking the board to think about an item at the previous meeting; he also wanted it to be known, that he did not vote against the purchase of the side arm mower, he voted against where it was purchased. He went on to say he supported the memorializing Kings Mill Road in honor of Charlie Brown. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS THIRD READING & FINAL REVIEW OF BUDGET JUNE 16, 2015 9:00 A.M. This was the third and final review of the FY 16 Budget; it was held at the Jefferson County Commissioner’s office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Dalton Dowdy, was not present. ---PAGE BREAK--- Chairman McGraw called the meeting to order. Commissioner New gave the invocation. County Administrator, Adam Mestres, presented the FY 16 tentative budget. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS CALL MEETING JUNE 17, 2015 9:30 A.M. This was a Call Meeting held to adopt the FY 16 Budget; it was held at the Jefferson County Commissioner’s office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member: Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Dalton Dowdy, County Attorney, and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and gave the invocation. Commissioner Wayne Davis made a motion to amend and adopt the agenda; the amendment was to add FY 15 Budget Amendments as a line item for New Business. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS Adopt FY 16 Budget & Budget Resolution County Administrator, Adam Mestres, presented the FY 16 budget along with the following resolution: ---PAGE BREAK--- Resolution #2015-10 5 of 5 Commissioner Wayne Davis made a motion to adopt the FY 16 Budget and Budget Resolution. Commissioner Johnny Davis seconded the motion. The vote was unanimous. FY15 Budget Amendments County Administrator Adam Mestres presented the following budget amendments for FY 15. BUDGET AMENDMENTS-GENERAL FUND June 2015 TO 1 7220-64-521200 Building Inspector Professional 3,000.00 2 5540-56-512700 Transit Workers Comp 300.00 3 5540-56-521020 Transit Employee Medical Purchased Service 400.00 4 5540-56-523300 Transit Advertising 100.00 5 5540-56-531101 Transit Supplies - Parts 2,700.00 6,500.00 FROM 1512-60-579000 Contingencies 6,500.00 ---PAGE BREAK--- Commissioner Wayne Davis made a motion to adopt the FY 15 budget amendments. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner Wayne Davis made a motion to adjourn. Commissioner New seconded the motion. The vote was unanimous.