Full Text
JEFFERSON COUNTY COMMISSIONERS WORK SESSION OCTOBER 1, 2018 7:00 P.M. The purpose of this meeting was to prepare the agenda for the October meeting. It was held at the Jefferson County Commissioners’ office. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Wayne Davis, Member Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman McGraw called the meeting to order and led the Pledge of Allegiance; Commissioner Wayne Davis gave the invocation. Commissioner Johnny Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Executive Director of Jefferson County’s Development Authority, Greg Sellars, presented the board with the following information and answered questions regarding growth in Jefferson County. OLD BUSINESS Multipurpose Building Rental and Senior Center Agreements The chairman brought for discussion the rental agreements for the Multipurpose Building (Armory) and the Senior Center. The multipurpose rental agreement is shown here and requires a $250 deposit and a $500 rental fee. ---PAGE BREAK--- Commissioner Johnny Davis made a motion to modify the agreement from a $500 rental fee to a $250 rental fee; which would make the new fees as follows…$250 rental fee and a $250 deposit. Commissioner New seconded the motion. The motion was unanimously approved. Commissioner New made a motion to modify the multipurpose complex (armory) contract as read. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. The board discussed the following contract for the Jefferson County Leisure Center. ---PAGE BREAK--- The changes to the agreement were made in section 12 regarding having the police and an EMT present during the event. Commissioner Wayne Davis made a motion to approve the Leisure Center rental agreement as written. Commissioner New seconded the motion. The motion was unanimously approved. NEW BUSINESS Nutrition Services Contract with CSRA RC The county administrator presented the 2019 nutrition services contract with the CSRA Regional Commission. Commissioner Wayne Davis made a motion to approve the Nutrition Services Contract with the CSRA Regional Commission. Commissioner New seconded the motion. The motion was unanimously approved. Hospital IGA Extension The county administrator presented the following Hospital Intergovernmental Agreement with the Jefferson County Board of Commissioners. ---PAGE BREAK--- Commissioner Wayne Davis suggested the agreement is changed to one year until after tax season. The board opted to wait until the regular meeting to discuss this item. Alumni Event at Recreation Gym The following letter was presented to the board as a request from Mr. Darius Mackey, an alumnus from the now defunct Louisville High School requesting an alumni basketball game be held at the Jefferson County Recreation Center. Commissioner Johnny Davis made a motion to approve the alumni event at the recreation gym. Commissioner Gonice Davis seconded the motion. Discussion: Chairman McGraw asked the recreation director if he had waivers for the participants to sign prior to the games. He stated they did in fact have waivers. The motion was unanimously approved. SPLOST Referendum Reapportionment The 2016 SPLOST included funds ($455,000) for the county’s now defunct water department. Chairman McGraw shared with the board to options on how to allocate the funds. The options are reflected below. He asked the board to review the options and be prepared to make a decision at October’s regular meeting. Work Authorization for FY 19 LMIG Resurfacing ---PAGE BREAK--- The county administrator presented the following work authorization for the LMIG road projects. Commissioner Johnny Davis made a motion to approve the Work Authorization for FY 19 LMIG resurfacing. Commissioner New seconded the motion. The motion was unanimously approved. Regional TIA Projects The county administrator asked the board for a list of the roads they wanted to add to the regional TIA projects. He wants to present this list of roads at the first regional meeting. BOC Schedule Update The county administrator reminded the commissioners they would be out of town the following week on Tuesday, therefore they would need to have the regularly scheduled meeting on Monday instead of Tuesday. The administrator also wanted to go on record apologizing to Commissioner Wayne Davis, as he was at the office for the commissioner’s picture day but that was not scheduled to take place until October 8th at 6 p.m. The commissioners, county attorney, county administrator, and county clerk will meet at the county courthouse at 6 p.m. Monday for photographs. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Lou Semrad, III and Robert McNair made comments on agenda items. Executive Session No executive session items Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman ---PAGE BREAK--- H. G. Thomas New, Member Charles Wayne Davis, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING OCTOBER 8, 2018 7:00 P.M. This was the regular meeting for the month of October. It was held at the Jefferson County Courthouse. Those present were as follows: Mitchell McGraw, Chairman; Gonice C. Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Brett, County Administrator; Dalton Dowdy, County Attorney: and Bonnie Wells, County Clerk. Chairman McGraw called the meeting to order and led the Pledge of Allegiance. Commissioner Johnny Davis gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Commissioner Johnny Davis made a motion to forgo all reports, except the administrator’s report and the emergency services report. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Proclamation Honoring Mary W. Hodges Chairman McGraw presented Mary Wilhelmina Hodges with the following proclamation. Presentation to the Commissioners by Jay Bulloch ---PAGE BREAK--- Jay Bulloch, the owner of Jay’s Hardware in Wrens, presented the board of commissioners with a check from Jay’s Hardware and Georgia Power in the amount of $1,948 for replacing all the lights at JCCI to the more energy friendly LED lights. Commissioner Wayne Davis made a motion to adopt the minutes. Commissioner New seconded the motion. The motion was unanimously approved. Reports from Committees and Departments County Administrator Adam Brett gave the administrator’s report. Emergency Services Director, Jim Anderson, gave the board an update on Hurricane Michael, which is scheduled to make landfall in our area Wednesday the 10th of October. Consent Agenda Chairman McGraw read the following Consent Agenda items. Motion to modify the rental fee at the Multipurpose Complex (Armory) from $500 to $250 Motion to modify Multipurpose Complex (Armory contract as read Motion to approve Leisure Center agreement as written Motion to approve the Nutrition Services Contract with CSRA Regional Commission Motion to approve an alumni event at the recreation gym Motion to approve the Work Authorization for FY 19 LMIG resurfacing Commissioner Johnny Davis made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. OLD BUSINESS Hospital IGA (Intergovernmental Agreement) The administrator presented the Hospital IGA to the board. The agreement can be seen in its entirety in the October Work Session Minutes. Commissioner New made a motion to approve the three-year IGA between the Jefferson County Board of Commissioners and Jefferson Hospital. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. SPLOST Reallocation of Water Department Money The county attorney stated he has been in touch with Michelle Nesmith from ACCG and was awaiting a response regarding the SPLOST reallocation. Commissioner Johnny Davis made a motion to table the SPLOST reallocation. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. NEW BUSINESS Louisville Detail Officer Contract The county administrator presented the following contract to the board for review regarding the City of Louisville’s request for a detail officer. Commissioner Wayne Davis made a motion to approve the contract between Jefferson County and the City of Louisville, pending the county attorney’s review. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. ---PAGE BREAK--- Extension Office Roof The roof at the extension office needs repairing; the roof is original to the building and has several leaks. The county administrator asked Burles Johnson of BA Johnson Construction presented the following bids for repairing the roof at the extension office. The bids were given for a flat roof and the board indicated they would like to ascertain the cost of a hipped roof. Commissioner Wayne Davis made a motion to allow the county administrator to seek, from B A Johnson Construction, bids for a hipped roof at the extension office. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Tax Sale Property The county administrator shared with the board, the tax commissioner’s request to waive the penalties and interest for property located on Lillian Street in Wadley, Georgia; the property will be placed on the March 2019 tax sale. ---PAGE BREAK--- Commissioner New made a motion to waive the penalties and interest on the property located at 616 Lillian Street, Wadley, GA. Commissioner Johnny Davis seconded the motion. The motion was unanimously approved. Regional TIA Project Commissioner New made a motion to approve the county administrator’s gathering of roads for the regional TIA project. Commissioner Gonice Davis seconded the motion. The motion was unanimously approved. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Chairman McGraw welcomed Jefferson Hospital Administrator, Mr. Lou Semrad, III, to the meeting and asked if he had comments on how the hospital was progressing. Mr. Semrad stated they were in the process of interviewing a PA for the Louisville Clinic. Mr. Robert McNair asked Mr. Semrad questions regarding Jefferson Hospital. Executive Session No Executive Session items. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The motion was unanimously approved. Attest: County Clerk Mitchell McGraw, Chairman Gonice C. Davis, Vice Chairman H. G. Thomas New, Member Johnny A. Davis, Member Charles W. Davis, Member