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JEFFERSON COUNTY COMMISSIONERS WORK SESSION AUGUST 6, 2012 8:30 A.M. The purpose of the meeting was to prepare the agenda for the August meeting. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Johnny Davis, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Chairman Rabun welcomed guests; Commissioner Wayne Davis gave the invocation. Commissioner New made a motion to adopt the agenda. Commissioner Wayne Davis seconded the motion. The vote was unanimous. (Commissioner Gonice Davis had not arrived at this time. Commissioner Davis came in after the adoption of the agenda.) Commissioner Wayne Davis made a motion to amend the agenda by placing “An Update on TEFRA” to the agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. NEW BUSINESS TEFRA Lil Easterlin from the Development Authority presented information on TEFRA and the expansion project at Battle Lumber Company. Bids—TAN County Administrator, Adam Mestres, presented the board with bids acquired from local banks for the Tax Anticipation Note (TAN). Request for bids were submitted to First State Bank, Queensborough National Bank & Trust, and Regions Bank for $850,000. Regions declined to bid, however, the county did receive bids from First State Bank and Queensborough National Bank & Trust. Those bids are as follows: Bank Rate First State Bank 4.85% Queensborough National Bank & Trust 2.35% (Fixed Rate)with a $250.00 fee Commissioner Johnny Davis made a motion to accept the 2.35% rate from Queensborough National Bank & Trust. Commissioner Gonice Davis seconded the motion. The motion passed with a vote of four voting yes and one abstaining. Chairman Rabun, Commissioners Gonice, Johnny, and Wayne Davis voted yes. Commissioner New recused himself from the vote because he is on the board of directors at Queensborough National Bank & Trust. (Regular Agenda) Millage Rate Commissioner New made a motion to set the tentative millage rate at 14.50 with an increase of 1.75 mills. Commissioner Wayne Davis seconded the motion. The 1.75 increase would place the county’s total millage rate at 14.50 with .75 mills allotted to the Development Authority. The motion passed with a vote of four voting yes and one voting no; Chairman Rabun, Commissioner New, Commissioners Gonice and Wayne Davis voted yes; and Commissioner Johnny Davis voted no. (Regular Agenda) Old Landfill Monitoring Proposal Commissioner New made a motion to accept the Old Landfill Monitoring Proposal from S&ME and place it on the Consent Agenda. The amount of the proposal for FY 13 is $12,950. Commissioner Gonice Davis seconded the motion. The vote was unanimous. (Consent Agenda) FY 13 Cooperative Agreement (Nutrition) Commissioner Wayne Davis made a motion for the board of commissioners to enter into contract with and sign the FY 13 Cooperative Agreement. This will be placed on the Consent Agenda. Commissioner Johnny Davis seconded the motion. The vote was unanimous. (Consent Agenda) State Retirement (ERSGA) Commissioner Wayne Davis made a motion for any newly elected Tax Commissioner and any new office staff, be allowed to opt into the county’s retirement plan through ACCG with GEBCorp and not the state retirement (ERSGA). This will be placed on the Consent Agenda. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner New asked if they went the other way, would that mean everybody would have to opt into the state’s retirement plan. It was explained to him if the board voted to allow a new tax commissioner and any new staff in that office to opt in the state’s retirement plan the county would absorb the cost of their pension at a rate of 11.54%. The vote was unanimous. (Consent Agenda) ---PAGE BREAK--- Voter Precincts Commissioner Johnny Davis expressed some concern for districting of precincts. He apparently, received complaints from some citizens who lived in the same house but were listed in different precincts. Also there was a couple residing at the same location but had to vote at different locations. Chairman Rabun welcomed Chairman Elect Mitchell McGraw to the meeting. Public Comments on Agenda Items John Peebles asked why the county couldn’t go to a bi-annual; where the citizens could pay the taxes in July and December. He also said 1.99 sounds better that 1.75 in regards to the mill; because people would think they were getting a better deal with the 1.99. Adjournment Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded the motion. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING AUGUST 14, 2012 7:00 P.M This was the regular scheduled meeting for the month of August. It was held at the Jefferson County Commissioners Office. ---PAGE BREAK--- Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun called the meeting to order; Commissioner New gave the invocation. Chairman Rabun welcomed the guests. Commissioner Wayne Davis made a motion to amend the agenda by adding TEFRA to top of agenda; remove Unified Development Authority Board Appointment and replace it with Purchase of Transit Vans. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to adopt the July 2012 minutes. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Chairman Rabun gave the chairman’s report; Adam Mestres gave the administrator’s report; Carl Wagster, EMS Director gave the ambulance report; and James Anderson gave a report for E-911. Consent Agenda The Consent Agenda items were: Old Landfill Monitoring Proposal; FY 13 Cooperative Agreement—Nutrition; State Retirement (ERSGA). Commissioner New made a motion to adopt the Consent Agenda. Commissioner Gonice Davis seconded the motion. The vote was unanimous. OLD BUSINESS Millage Rate Commissioner New made a motion to set the tentative millage rate at 14.50. This would be an increase of 1.75 with .75 being allotted to the Development Authority. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Paving of Duffers Lane & Par Drive Commissioner New made a motion to pave Duffers Lane and Par Drive; if everything is to the satisfaction of the board and the county attorney. Commissioner Gonice Davis seconded the motion. Discussion: Commissioner New stated this was a city street and the board is constantly helping everyone else do their business we may as well help Louisville to. Commissioner Wayne Davis asked was there any type of time line as to how fast they wanted to move on the paving and did the county have the crews in place to do it and how long would the job last. The county administrator stated when he spoke to the Public Works Director, Ken Thomas, Mr. Thomas stated he does have the personnel to get everything squared away and he has reviewed the engineer designs and the project is something they can accomplish. The job would fit into the county’s schedule; the City of Louisville just needed some type of commitment from the county. The ball will be back in the city’s court as they have to get certified documentation (deeds)…Mr. Moses stated the deeds were not recorded and to the best of his recollection it was decided the city would pay for the recording of the deeds not the county. Commissioner Gonice Davis asked how long would the city be allowed to keep the funds allotted them via the state for the project. Chairman Rabun informed them if the county did not commit to performing the job the city would lose the funds. The vote was unanimous. NEW BUSINESS TEFRA Kevin Brown, an attorney with Seyfarth Shaw, LLP, representing the Development Authority, presented the board with information regarding industrial revenue bonds for an expansion at Battle Lumber Company. He presented the clerk with a report of public hearing (shown below) which was held earlier in the evening and a resolution issuing bonds for the project at Battle Lumber Company. Mr. Brown explained the board of commissioners, would in no way be obligated to repay the bonds. ---PAGE BREAK--- Commissioner Wayne Davis made a motion to approve the TEFRA Resolution for Battle Lumber Company. Commissioner New seconded the motion. The vote was unanimous. ---PAGE BREAK--- ---PAGE BREAK--- Roof Repair—Senior Center The county received two bids for materials to repair the roof at the Multipurpose Center (Senior Center). The bids were from W. B. Miller and Home Depot. They are as follows: Company Quoted Price W. B. Miller, Inc. 7,958.81 Home Depot 6,405.95 Commissioner New made a motion to accept the bid from W. B. Miller, Inc. for the purchase of the materials to repair the roof at the Multipurpose Center (Senior Center). Commissioner Gonice Davis seconded the motion. The vote was unanimous. Tax Anticipation Note (TAN)—Resolution Commissioner Wayne Davis made a motion to approve the resolution for the Tax Anticipation Note (TAN). The resolution would enable the county to obtain a line of credit at Queensborough National Bank in the sum of $850,000. Commissioner Gonice Davis seconded the motion. The motion passed with Chairman Rabun, Commissioners Gonice and Wayne Davis voted yes. Commissioner New recused himself from the vote because he is on the board of directors at Queensborough National Bank & Trust. Library Board Appointments Commissioner Gonice Davis made a motion to appoint Shaun Latimore to the Jefferson County Library System Board of Trustees. Mr. Latimore will fulfill the unexpired term of Dr. Damita Bynes on the board. His tenure will commence immediately and expire June 30, 2014. Mr. Latimore will then serve an additional term of three years which will begin July 1, 2014 and conclude June 30, 2017. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Unified Development Authority (UDA) Board Appointment The agenda was amended and this item was removed. Purchase of Transit Vans Commissioner Gonice Davis made a motion allowing the county to purchase two vans from surplus for $8,400.00, from the state. The funds for the van will come from SPLOST. Commissioner Wayne Davis seconded the motion. The vote was unanimous. Scheduled Public Comments There were no scheduled public comments. Public Comments on Agenda Items Mrs. Carrie Brown asked about a petition previously submitted regarding abandoned houses in Rufus Wren Subdivision. The county administrator explained the county did move forward, the county held hearings, but no one came. The county now has to give notice of intent to allow for corrective action. Adjournment Commissioner New made a motion to go into Executive Session to discuss personnel. Commissioner Gonice Davis seconded the motion. The vote was unanimous. Executive Session No action taken. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 20, 2012 8:30 A.M The purpose of this public hearing was to inform the public on the setting of the tentative millage rate. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. Commissioners Johnny Davis, Gonice Davis, and County Attorney, Michael Moses were absent. Chairman Rabun called the hearing to order. County Administrator, Adam Mestres, explained the tentative millage rate increase of 1.75 mills which would place the millage rate at 14.50 mills with .75 mills being allotted to the Development Authority. Adjournment ---PAGE BREAK--- Commissioner New made a motion to adjourn. Commissioner Wayne Davis seconded. The vote was unanimous. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 20, 2012 6:30 P.M The purpose of this public hearing was to inform the public on the setting of the tentative millage rate. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Johnny Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses was absent. Chairman Rabun called the hearing to order. County Administrator, Adam Mestres, explained the tentative millage rate increase of 1.75 mills which would place the millage rate at 14.50 mills with .75 mills being allotted to the Development Authority. Several citizens protested the tentative mill increase. JEFFERSON COUNTY COMMISSIONERS PUBLIC HEARING AUGUST 27, 2012 8:30 A.M The purpose of this public hearing was to inform the public on the setting of the tentative millage rate. It was held at the Jefferson County Commissioner’s Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Johnny Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; and Bonnie Wells, County Clerk. County Attorney, Michael Moses was absent. Chairman Rabun called the hearing to order. County Administrator, Adam Mestres, explained the tentative millage rate increase of 1.75 mills which would place the millage rate at 14.50 mills with .75 mills being allotted to the Development Authority. The public hearing ended without being adjourned; Chairman Rabun called the meeting to order. JEFFERSON COUNTY COMMISSIONERS CALL MEETING AUGUST 27, 2012 9:00 A.M This Call Meeting was scheduled to set the millage rate. It was held at the Jefferson County Commissioners Office. Those present were as follows: William Rabun, Chairman; Gonice Davis, Member; Tommy New, Member; Wayne Davis, Member; Adam Mestres, County Administrator; Michael Moses, County Attorney; and Bonnie Wells, County Clerk. Commissioner Johnny Davis was absent. Chairman Rabun called the meeting to order. Commissioner Johnny Davis gave the invocation. Commissioner Wayne Davis made a motion to adopt the agenda. Commissioner New seconded the motion. The vote was unanimous. Set Millage Rate Commissioner Gonice Davis made a motion to set the millage rate at 14.50 mills with .75 mills allotted to the Development Authority. Commissioner New seconded the motion. The motion passed with Chairman Rabun, Commissioners New, Gonice Davis, and Wayne Davis voted yes. Commissioner Johnny Davis voted no. Commissioner Wayne Davis made a motion to amend the agenda by adding the Jefferson County School Board Millage Rate. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Commissioner New made a motion to approve the Jefferson County School Board’s millage rate of 14.147. Commissioner Johnny Davis seconded the motion. The vote was unanimous. Adjournment Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded the motion. The vote was unanimous.