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JEFFERSON COUNTY COMMISSIONERS CALL MEETING MARCH 3, 2006 9:30 A.M. The purpose of this meeting was to discuss grant application from Office of Juvenile Justice and Delinquency Prevention. Those present were as follows: William Rabun, Chairman, Johnny Davis, Member, Gonice Davis, Member, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. The grant will be for at risk students and will run for 30 weeks starting August 2006. The county will be responsible for all funds. Applications must be submitted by Monday, March 6, 2006. Commissioner Johnny Davis made a motion to apply for grant and act as fiscal agent. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Johnny Davis made a motion to adjourn. Commissioner Gonice Davis seconded with unanimous approval. William Rabun, Chairman Johnny Davis, Member Gonice Davis, Member JEFFERSON COUNTY COMMISSIONERS WORK SESSION MARCH 8, 2006 8:30 A.M. This meeting was held to prepare agenda for regular meeting. Those present were as follows: William Rabun, Chairman, Sidney Norton, Member, Gonice Davis, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Tommy New and Johnny Davis were absent. Chairman Rabun called meeting to order and opened meeting with prayer Commissioner Gonice Davis made a motion to amend agenda to add Richardson Road and adopt agenda. Commissioner Norton seconded with unanimous approval. Lamar Baxley gave report on disaster drill held on March 4. He reported the drill went well. They noted some changes that needed to be made. He felt that they learned a lot and it was a good experience for all involved. The status of Shady Oaks Roads was discussed. Out of 58 parcels only 27 have signed right of way deeds conveying property to county. Some of the parcels are tied up in divorce cases. The others have not signed deeds. On High Ridge Trail most of the deeds have not been signed. An alarm system for courthouse was discussed. Paul Bryan recommended purchasing a 4-unit alarm system. After discussion, Commissioner Gonice Davis made a motion to get a quote on a 5-unit system and present at regular meeting Tuesday night. Commissioner Sidney Norton seconded with unanimous approval. A request was made to close a portion of Cunningham Corner and Leaptrott Roads and relocate the road by the landowner. Landowner will build new road to county specs. Commissioner Gonice Davis made a motion to close a portion of Cunningham Corner and Leaptrott Roads relocate road to be built by landowner to county specs. Commissioner Norton seconded with unanimous approval. Rental hours for the armory were discussed. Commissioner Norton made a motion the armory has to be vacated by 1:30 a.m. when rented. Commissioner Gonice Davis seconded with unanimous approval. Commissioner Gonice Davis made a motion to rename armory Jefferson County Multi-Purpose Complex Center. Commissioner Norton seconded with unanimous approval. Bids on interest rates for SPLOST funds were opened. Bids were as follows: Queensborough National Bank - floating rate equal to 60% of the Wall Street prime lending rate which is 7.50 % presently. This equates to an earning rate of 4.5% (APR). Annual percentage yields of 4.59% (APY). First State Bank - Prime lending rate as published in the Wall Street Journal, less 4.00% adjusted February prime rate was 7.50%. Subtracting 4.00% from this rate would result in a rate paid to the County during March of 3.50%. Commissioner Davis made a motion to approve Queensborough National Bank to deposit SPLOST funds. Commissioner Norton seconded with unanimous approval. ---PAGE BREAK--- Commissioner Norton made a motion to appoint Lee Woods to fill the remainder of the term of Lester Hadden who resigned. Commissioner Gonice Davis seconded with unanimous approval. Licensing requirements for residential and general contractors mandated by the state were given to commissioners to review. Department of Juvenile Justice requested rental space. They will look at old jail to see if it is suitable. Commissioner Gonice Davis made a motion to put on agenda for regular meeting. Commissioner Norton seconded with unanimous approval. IHS Pharmacy gave proposal for supplying medicine to inmates. Commissioner Gonice Davis made a motion to authorize County Administrator to work with IHS Pharmacy to get bids and report back to board. Commissioner Norton seconded with unanimous approval. Commissioner Gonice Davis made a motion to apply for 2006 ACCG-GHBP Health Promotion Grant. Commissioner Norton seconded with unanimous approval. Commissioner Gonice Davis made a motion to adopt changes in subdivision regulations. Commissioner Norton seconded with unanimous approval. CSRA RDC will teach a class in April on Erosion & Sedimentation. They can teach up to 40 people. Charles P. Richardson deeded a road (Richardson Road) to the county. The deed was never accepted by the county but was recorded in the Clerk of Court’s Office. Commissioner Norton made a motion to issue a quitclaim deed for 4.43 acres, more or less that was recorded in Book 192 Page 485 on July 29,1992. Commissioner Gonice Davis seconded with unanimous approval. Paul Bryan gave Co. Administrator report. Commissioner Gonice Davis made a motion to adjourn. Commissioner Norton seconded with unanimous approval. William Rabun, Chairman Gonice Davis, Member Sidney Norton, Member JEFFERSON COUNTY COMMISSIONERS REGULAR MEETING MARCH 14, 2006 7:00 P.M. This was the regular scheduled meeting for the month of March. Those present were as follows: William Rabun, Chairman, Tommy New, Vice-Chairman, Gonice Davis, Member, Johnny Davis, Member, Sidney Norton, Member, Mickey Moses, Co. Attorney, Paul Bryan, Co. Administrator, and Mary Lamb, Co. Clerk. Chairman Rabun called meeting to order. Commissioner Johnny Davis opened meeting with prayer. Commissioner Johnny Davis made a motion to adopt agenda. Commissioner New seconded with unanimous approval. Commissioner Gonice Davis made a motion to adopt minutes. Commissioner New seconded with unanimous approval. Chairman Rabun welcomed guest. He reported the county had the opportunity to host Governor Perdue and Board of Georgia One on March 10. He thanked individuals, cities and organizations for the work and cooperation that made the event a success. Reports were given by the following: William Rabun - Finance, Johnny Davis - Public Safety & Courts, Tommy New Landfill & Environment, Gonice Davis - Public Works & JCCI, Sidney Norton - Human Resources, Mike Bennett - Ambulance, Paul Bryan - Co. Administrator. The following items were on the consent agenda: Road Closure (Portion of Cunningham Corner & Leaptrott Roads), Rental Hours Armory, Rename Armory (Jefferson County Multi Purpose Complex Center), Bids SPLOST Funds (Queensborough National Bank), Appointment Development Authority Board - Lee Woods, Approve Co. Adm. to Work IHS Pharmacy, Apply 2006 ACCG-GABA Health Grant, Quitclaim Deed Richardson Road. Commissioner Johnny Davis made a motion to approve items on consent agenda. Commissioner Gonice Davis seconded with unanimous approval. ---PAGE BREAK--- Chairman Rabun made the following appointments: County Administrator-Paul Bryan, County Attorney-Mickey Moses, County Clerk-Mary Lamb, Warden-William Evans, Deputy Warden-Mark Williamson, Public Works Director- Ken Thomas, EMA Director-Lamar Baxley, Water & Maintenance Superintendent- Murray Hadden, Building Inspector-Paul Ledger, Recreation Director-Eugene Cunningham. Commissioner Johnny Davis made a motion to approve appointments. Commissioner New seconded with unanimous approval. Paul Bryan stated the price for the alarm system for courthouse (5 message Centurion System is $5,643.88). Commissioner Johnny Davis made a motion to purchase system. Commissioner Norton seconded with unanimous approval. Paul Bryan explained the Highway Safety Grant. Commissioner Gonice Davis made a motion to apply for grant. Commissioner Johnny Davis seconded with unanimous approval. The Department of Juvenile Justice requested rental space at old jail. The most they are allotted for rent and utilities is $350.00 per month. Commissioner Johnny Davis made a motion to bring to table for discussion rent request. Commissioner Gonice Davis seconded with unanimous approval. After discussion, Commissioner Johnny Davis made a motion to table until the board could get more information on power bills etc. Commissioner Gonice Davis seconded. Voting yes Commissioners Rabun, Johnny Davis & Gonice Davis. Voting no Commissioners Norton and New. Paul Bryan presented Solid Waste Financial Policy for adoption. The auditors recommended creating a policy. Commissioner New made a motion to adopt Solid Waste Financial Policy. Commissioner Johnny Davis seconded with unanimous approval. Paul Bryan presented budget amendments for approval. Commissioner New made a motion to approve budget amendments requested by Administrator. Commissioner Johnny Davis seconded with unanimous approval. George Cole had some comments on budget, Landfill & roll back of property taxes. Commissioner New made a motion to adjourn. Commissioner Johnny Davis seconded with unanimous approval. William Rabun, Chairman H. G. Thomas New, Vice-Chairman Sidney Norton, Member Gonice Davis, Member Johnny Davis, Member