Document Gordoncountyga_doc_c53b482e23

​Request for Proposal​ ​Gordon County Public Works​ ​450/4500 4X4 Crew Cab w/ 11 ft. Service Body​ ​Contact Information:​ ​Gordon County​ ​Attn: Purchasing Manager​ ​201 North Wall Street​ ​Calhoun, Georgia 30701​ ​[EMAIL REDACTED]​ ---PAGE BREAK--- ​TABLE OF CONTENTS​ ​1.0​ ​Overview​ ​1.1​ ​Submission​ ​1.2​ ​Communication with Gordon County​ ​1.3​ ​Award​ ​1.4​ ​Terms and Conditions​ ​1.5​ ​General Proposer information​ ​2.0​ ​Tentative Calendar of Events​ ​Evaluation​ ​1​0​ ​Proposal Response Requirements​ ​1​1​ ​Cost Summary Sheet​ ​1​2​ ​6.0 Terms & Delivery 12​ ​Reference Sheet​ ​13​ ​Forms​ ​14​ ​Acceptance of Terms of this Agreement​ ​14​ ​8.2​ ​Non-Collusion Affidavit of Prime Proposer​ ​15​ ​Specifications​ ​16​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​1.0​ ​Overview​ ​The Gordon County Board of Commissioners will be accepting sealed written​ ​Proposals from qualified vendors to procure an 450/4500 4X4 Crew Cab with 11​ ​ft Service Body as outlined in the specifications in this document (see attached​ ​specification document – Specifications - 450/4500 4X4 Crew Cab with 11 ft​ ​Service Body).​ ​1.1​ ​Submission​ ​If you choose to submit a proposal for this product, the County requires the​ ​vendor to submit four sealed original printed proposals (e-mail or faxes not​ ​accepted) and one electronic copy of the proposal (USB drive). Your sealed​ ​bid must be marked “450/4500 4X4 Crew Cab” and delivered to the Gordon​ ​County Administration Building at 201 N. Wall Street, Calhoun, Georgia 30701,​ ​no later than 2:00 p.m. on May 7, 2026.​​The receiving​​time at the Gordon​ ​County Administration Conference Room 201 N. Wall Street – Calhoun, GA​ ​30701 will be the governing time for the acceptability of the Proposal.​ ​The Proposal response shall be in the format defined in​​4.0 Proposal Response​ ​Requirements.​ ​Any response received after the deadline date and time shall be returned​ ​unopened. Incomplete responses may not be considered if the omissions are​ ​determined to be significant. All Proposals will be publicly opened and the​ ​Proposal cost will be read at that time and place. You are invited to attend the​ ​opening. The submitted Proposal vendors will be posted online at​ ​www.gordoncountyga.gov​​after the proposal opening.​ ​The Gordon County Board of Commissioners reserves the right to accept or​ ​reject any and all Proposals received and/or disregard informalities in the​ ​Proposals received. If additional information is needed, contact Charmon​ ​VanDyke, Gordon County Purchasing Manager, via email at​ ​[EMAIL REDACTED]​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​1.2​ ​Communication with Gordon County​ ​All Communications regarding this Proposal shall be communicated through​ ​Gordon County Purchasing. Telephone inquiries will not be accepted. Any​ ​questions regarding this Proposal should be submitted to Charmon VanDyke via​ ​email –​​[EMAIL REDACTED]​. Your inquiry shall​​be titled “450/4500 4X4​ ​Crew Cab”, your company name and telephone number must be on all​ ​correspondence. Information obtained from​​any other​​source is not official and​ ​should not be relied upon.​ ​1.3​ ​Award​ ​While Gordon County is entertaining a proposal, it will not be bound to award the​ ​proposal.​ ​Gordon County may contact and evaluate the vendor’s and any subcontractor’s​ ​references; contact any vendor to clarify the response; contact any current or​ ​past users of a vendor's or subcontractor's services.​ ​Gordon County will not be obligated to accept the lowest offer, but will make an​ ​award in the best interest of the County after all factors have been evaluated.​ ​Gordon County will be the sole judge of the successful offer. Gordon County​ ​reserves the right to negotiate with any and all vendors. Vendors are advised that​ ​it is possible that an award may be made without discussion or any contact​ ​concerning the Proposal received. Accordingly, Proposals should contain the​ ​most favorable terms from a price and technical standpoint, which the vendor can​ ​submit to the County.​​DO NOT ASSUME​​that you will​​be contacted or afforded​ ​an opportunity to clarify, discuss or revise your proposal.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​1.4​ ​Terms and Conditions​ ​The successful vendor shall submit the following items within ten calendar days of​ ​written notification from the county of the proposal award:​ ​Written certification that the Vendor operates a drug-free workplace in accordance​ ​with O.C.G.A. 50-24-1 through 50-24-6 (form provided by county).​ ​There are no expressed or implied obligations for Gordon County to reimburse​ ​responding companies for any expenses incurred in preparing proposals in​ ​response to this Proposal.​ ​The county reserves the right to request clarifications regarding information​ ​submitted, as well as request additional information from one or more parties​ ​submitting qualifications.​ ​By submitting qualifications, a party certifies that it has fully read and understood​ ​this Proposal, has reviewed the attached documents (if any), and has full knowledge​ ​of the nature, scope, quantity and quality of the work to be performed; the​ ​requirements of the products and services to be provided and the conditions under​ ​which the services are to be performed. Failure to do so will not relieve the​ ​successful proposing company of its obligation to enter into a contract and to​ ​completely perform the contract in strict accordance with this Proposal.​ ​No proposals may be withdrawn or revoked for a period of 60 days after the date of​ ​proposal opening.​ ​Ownership of all data, materials, and documentation prepared for and submitted in​ ​response to this Proposal shall belong exclusively to Gordon County and will be​ ​considered a public record and subject to public inspection in accordance with the​ ​Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq., unless otherwise provided​ ​by law.​ ​The Gordon County Board of Commissioners reserves the right to reject any or all​ ​proposals, call for new proposals, to waive any informalities in a proposal, and to​ ​select the qualified parties. The Gordon County Board of Commissioners reserves​ ​the right to accept, reject, and/or negotiate any and all proposals or parts of​ ​proposals deemed by the Board to be in the best interest of the citizens of Gordon​ ​County.​ ​This Proposal shall be governed in all respects by the laws of the State of Georgia,​ ​and the successful proposing parties shall comply with all applicable federal, state,​ ​and local laws and regulations.​ ​By submitting their qualifications, all proposing parties certify that their proposals​ ​are made without collusion or fraud and that they have not offered or received any​ ​kickbacks or inducements from any other person or party in connection with their​ ​proposals, and that they have not conferred on any Gordon County employee​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​having official responsibility for this procurement transaction of any payment, loan,​ ​subscription, advance, deposit of money, services, or anything of value of more​ ​than nominal value, present or promise, unless consideration of substantially equal​ ​or greater value was exchanged.​ ​The proposing parties specifically certify in submitting their proposals that they are​ ​not in violation of O.C.G.A. 16-10-2 and 16-10-22 for acts of bribery, and/or​ ​conspiracy in restraint of free and open competition in transactions with state or​ ​political subdivisions.​ ​By submitting their qualifications, all proposing companies certify that they are not​ ​currently debarred from submitting bids or proposals on contracts by any agency of​ ​the State of Georgia and/or the federal government, nor are they an agent of any​ ​person or entity that is currently debarred from submitting Proposals on contracts by​ ​any agency of the State of Georgia or the federal government.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​1.5​ ​General Proposer Information​ ​The County reserves the right to lease and/or purchase more or less of each item or service at​ ​the unit price offered in the Vendor's system, unless the Vendor specifically and explicitly limits​ ​the response in this regard. The County reserves the right to negotiate with vendors regarding​ ​variations to the original proposal(s) that may be in the best interest of the County. The County​ ​reserves the right to accept or reject any or all bids or proposals and to waive informalities and​ ​irregularities in proposals or proposal procedures and to accept any proposal determined by the​ ​Board of Commissioners to best suit and fit the needs of the county in its sole discretion.​ ​The vendor is to review and be familiar with the enclosed proposal specifications. Failure to​ ​review the specifications will not relieve the successful vendor of an obligation to furnish all​ ​products, services, and labor necessary to carry out the provisions of the contract.​ ​The successful proposing Vendor shall not assign or transfer any interest in the contract or​ ​subcontract any part of the contract without prior written approval from the County​ ​The signer of the Proposal must declare that the Proposal is in all respects fair and in good faith​ ​without collusion or fraud and that the signer of the Proposal has the authority to bind the​ ​principal proponent.​ ​Failure to include all information requested in this proposal is cause for​ ​rejection of the proposal.​ ​It is expressly understood and agreed that the proposing vendor is an independent contractor at​ ​all times and for all purposes hereunder. Officers, employees or representatives of the vendor will​ ​not be deemed in any way to be, and shall not hold themselves out as; employees, servants,​ ​representatives or agents of the County and will not be entitled to any fringe benefits of the​ ​County such as, but not limited to; health and accident insurance, life insurance, longevity,​ ​economic increases or paid sick or vacation leave. The vendor will be solely responsible for​ ​payroll wages, for the withholding and payment of all income and social security taxes to the​ ​proper federal, state, and local governments, and for providing workers’ compensation and​ ​unemployment insurance of the Vendor​ ​It is agreed that the successful vendor shall not assign, transfer, convey, or otherwise dispose of​ ​the contract or its rights, title, or interest in any part thereof, without prior written consent by the​ ​County. The County must approve​​all subcontractors​​providing on-site services.​ ​Vendor shall indemnify, hold harmless and defend the County, its officers, employees, agents and​ ​elected officials from and against any and all claims and actions brought against the County and​ ​its officers, employees, agents and​​elected officials​​for injury or death to any person or persons or​ ​damage to property arising out of the performance of this contract by the County, its employees,​ ​subcontractors or agents except all actions and claims arising out of the negligence of the​ ​County.​ ​It is required that the proposer shall meet all State and Federal safety standards and laws that​ ​are in effect on the date of the proposal for the item(s) that are being specified and the​ ​particular use for which they are meant.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​All parts shall be strong enough to withstand the general service under full load. The​ ​vehicle shall be so designed that the various parts are readily accessible for lubrication,​ ​inspection, adjustment, and repair.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​2.0​ ​Tentative Calendar of Events​ ​Proposal Posted:​ ​March 20, 2026​ ​Deadline for Questions​ ​April 2, 2026​ ​Proposal Submittal Deadline​ ​May 7, 2026 at 2PM​ ​Gordon County Admin Building – 201 N Wall St. – Calhoun, GA 30701​ ​Evaluation​ ​May 8 - May 22, 2025​ ​Possible Vendor notification of award​ ​June 5, 2026​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ---PAGE BREAK--- ​3.0​ ​Evaluation​ ​Criteria for the award shall include, but not be limited to, the following:​ ​●​​Completeness of proposal​ ​●​​Accuracy of accompanying data​ ​●​​Past performance of the bidder​ ​●​​Compliance with the detailed specifications​ ​●​​Compliance with the purchaser's request(s) for personnel qualifications or​ ​certifications​ ​●​​Exceptions and clarifications​ ​●​​Financial stability of the bidder​ ​●​​Local representation of the manufacturer​ ​●​​Serviceability of the proposed apparatus​ ​●​​Service capabilities of the bidder's local representative​ ​●​​Any other factor the purchaser deems relevant​ ​After completing the evaluation and award process, all proposers shall be​ ​notified of the results.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​10​ ---PAGE BREAK--- ​4.0​ ​Proposal Response Requirements​ ​Company Name: ​Authorized Proposer: ​The Proposal response should be in the following order. This sheet should​ ​be the first page of your response, followed by each of the following.​​Check​ ​off each of the following to ensure your response is complete.​ ​If your response is not in the specified response format, this is a reason to​ ​disqualify a proposal.​ ​Part 1 - Completed​​Cost Summary Sheet(s)​ ​Part 2 – Reference Sheet(s)​ ​Part 3​​–​​Drawing​s​ ​Part Deviations Sheet noting the deviations​​from specifications​ ​Part Contractors Specifications​ ​Part 6 – Warranties​ ​Part 7 – Service Requirements​ ​Part 8 – Any other Information deemed critical to your proposal​ ​Part 9 – Forms​ ​Completed Acceptance of Terms of this Agreement Sheet​ ​Completed Non-Collusion Affidavit​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​11​ ---PAGE BREAK--- ​5.0 Bidder Pricing​ ​Please provide firm, fixed pricing including all delivery and upfit costs.​ ​Chassis ​Body & Upfit ​Destination/Delivery:​​$____________________​ ​**Total Proposal Price:** ​6.0 Terms and Delivery​ ​Estimated Lead Days ARO (After Receipt​​of Order).​ ​Warranty:​​Please attach the standard manufacturer's​​warranty for the chassis​ ​and body.​ ​Authorized ​Company ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​12​ ---PAGE BREAK--- ​7.0​ ​Reference Sheet​ ​List 3 or more references. Include Company, Address, and name of contact​ ​person, telephone, and e-mail​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​13​ ---PAGE BREAK--- ​8.0​ ​Forms​ ​8.1 Acceptance of Terms of this Agreement​ ​Name of Proposer:​ ​Contact Person:​ ​Address:​ ​City/State/Zip:​ ​Telephone: ​E-mail: ​Authorized Signature ​Name Printed: Date: ​It is agreed by the above signed proposer that the signature and​ ​submission of this proposal represent the proposer’s acceptance of all​ ​terms, conditions, and requirements of the proposal specifications and, if​ ​awarded, the proposal will represent the agreement between the parties.​ ​The proposer agrees that the cost of any work performed, materials​ ​furnished, services provided, or expenses incurred, which are not​ ​specifically delineated in the proposal documents, but which are incidental​ ​to the scope, intent, and completion of this contract, shall be deemed to​ ​have been included in the prices for the various items scheduled.​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​14​ ---PAGE BREAK--- ​8.2 Non-Collusion Affidavit of Prime Proposer​ ​STATE OF ​COUNTY OF ​I being first duly sworn, depose and say that;​ ​He is the proposer that has​ ​submitted the attached proposal;​ ​He or she is fully informed respecting the preparation and contents of the attached​ ​proposal and of all pertinent circumstances respecting such proposal; Such proposal is​ ​genuine and is not a collusive or sham proposal; Neither the said proposer nor any of its​ ​officers, partners, owners, agents, representatives, employees, or parties in interest,​ ​including this affiant, has in any way colluded, conspired, connived, or agreed, directly or​ ​indirectly with any other proposer, firm or person to submit a collusive or sham proposal​ ​in connection with the contract for which the attached proposal has been submitted or to​ ​refrain from proposing in connection with such contract, or has in any manner, directly or​ ​indirectly, sought by agreement or collusion or communication or conference with any​ ​other proposer, firm or person to fix the price or prices in the attached proposal or of any​ ​other proposer, or to fix any overhead, profit, or cost element of the proposal price or the​ ​proposal price of any other proposer, or to secure through any collusion, conspiracy,​ ​connivance, or unlawful agreement any advantage against the Gordon County Board of​ ​Commissioners or any person interested in the proposed contract; and​ ​The price or prices quoted in the attached proposal are fair and proper and are not tainted​ ​by any collusion, conspiracy, connivance, or unlawful agreement on the part of the​ ​proposer or any of its agents, representatives, owners, employees, or parties in interest,​ ​including this affiant.​ ​Proposer: ​By: ​Name Printed: ​Title: ​Date: ​Subscribed and sworn to me this day of ​NOTARY PUBLIC: ​Commission Expires: ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​15​ ---PAGE BREAK--- ​9.0 Specifications​ ​The following specifications represent the minimum requirements for the chassis.​ ​Bidders must indicate "Comply" or provide details for any "Equivalent" substitutions.​ ​Feature​ ​Minimum Specification​ ​Bidder's Offering​ ​(Comply/Equivalent)​ ​Model​ ​450/4500 4X4 Crew Cab Chassis​ ​Engine​ ​7.3L DEVCT V8 (or equivalent)​ ​Transmission​ ​10-Speed Automatic (or​ ​equivalent)​ ​Wheelbase​ ​203"​ ​Axle Ratio​ ​4.88 Regular Axle​ ​Tires​ ​225/70R19.5 BSW All-Position​ ​Exterior Color​ ​Oxford White (Z1)​ ​Interior​ ​Med Dark Slate Vinyl 40/20/40​ ​Split Bench​ ​Trim Package​ ​XL Trim (Standard Fleet Package)​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​16​ ---PAGE BREAK--- ​Running Boards​ ​Platform Running Boards​ ​Towing/Safety​ ​Trailer Brake Controller & Spare​ ​Tire/Wheel​ ​450/4500 4X4 Crew Cab with 11 Ft. Service Body​ ​17​