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Gilbert Franklin Community Room Rental Rates * Make checks payable to Gilbert Franklin Fire Department* Deposit Rates Deposit will be returned after passing cleaning and damage inspection. Cleaning Fee: $25/hr (If deposit doesn’t cover cleaning and damage) $250.00 for all rentals $500.00 for all rentals serving alcohol CANCELLATION FEE 60 Days Prior- 100% Refund 31-59 Days Prior- 75% Refund 15-30 Days Prior- 50% Refund 0-14 Days Prior-NO REFUND Community Room Rates (Full Day) Non-Resident $300.00 Gilbert/Franklin Resident $150.00 Volunteer G/F Department $75.00 **Graduations Parties Block 1 7am- 12pm $100.00 Block 3pm- 8pm $100.00 Other Rate Options: (2 Hour min.- Not to exceed 5 hours) Non Resident $60/hr Gilbert/Franklin Resident $30/hr Volunteer G/F Dept. $15/hr Youth, Civic, Non- Profit Groups (Either large or small meeting room) Civic/Nonprofit FREE with deposit Gilbert/Franklin Youth Groups FREE with deposit Community Fundraisers FREE with deposit Small Room Rates Non-Resident $20/hr Gilbert/Franklin Resident $10/hr Volunteer G/F Department $5/hr *No early check-ins or late departures and renters are to arrive at designated rental time. Failure to abide by this rule will result in forfeiture of deposit. FOR OFFICE USE ONLY Person/ Organization: Rental Date: Rental Time: Rental Selection Type: Rent Paid: $ _ Date: Cash Check Other: Deposit Paid: $ Date: Cash Check Other: _ Key Issued: By: Date: ---PAGE BREAK--- Gilbert Franklin Community Room Rental Agreement Rental Rules NOTHING IS TO BE PUT ON THE WALLS, PERIOD! DOES NOT MATTER WHAT IT IS OR HOW YOU ATTACH IT! AUTOMATIC LOSS OF 100% OF YOUR DEPOSIT FOR NOT FOLLOWING THIS RULE! INTIAL THAT YOU UNDERSTAND THIS RULE RENTERS INTIALS: - You must be 18 years of age to rent the facility - No early check-in or late check out - Maximum people must not exceed 250 - Chairs and tables must remain on premise - Nothing shall be hung on the walls: Including no tape, tacks, pins, nails or similar items adhering materials to the walls - The key must be returned to the City Hall drop box after cleaning & locked up - Complete items on Cleaning Check List - Evening and all-day renters must have space cleaned and lock up by midnight - Deposit will be refunded after inspection by the City of Gilbert - Proof of insurance is required for parties that have a cash bar - Alcohol is limited to beer and wine only - No alcohol will be served after 11pm - No parking on the west side of the building - No smoking in the building Cleaning/Closing Regulations - Wipe off all tables, chairs and counters. Return tables and chairs to carts and place in storage area. - Sweep all floors and wet mop up any spills or stains - Take out any garbage (including restrooms) and put trash in the dumpster East of the building - Kitchen: clean stove, oven, counters, sink, and sweep and mop floor - Reset Thermostat to original position (Summer Position - Winter Position) - Close and lock all doors - Turn off all lights Name of Rental Party: Date of rental: Time of rental: Contact information: Name: Phone: Email: Address: City: State: Zip: hereby acknowledge that I have read and understood the above. Signature: Date: ---PAGE BREAK--- Gilbert Franklin Community Center Rental Cleaning Inspection Name: Date of Rental: Time of Rental: Deposit Paid: Rent Paid: Floors Swept Kitchen Yes No Main Room Yes No Entrance and hallway Yes No Floors Mopped Kitchen Yes No Main Room Yes No Entrance and hallway Yes No Tables and Chairs Tables wiped off and stacked/put away as found Yes No Chairs wiped off and stacked/put away as found Yes No Kitchen Sink wiped off and cleaned Yes No Refrigerator cleaned Yes No Counters wiped off and cleaned Yes No Coffee maker cleaned and drained Yes No Clean stove Yes No All food and personal items removed Yes No Trash Trash taken out to dumpster in kitchen/replaced trash bags Yes No Trash taken out to dumpster in bathrooms/replaced trash bags Yes No Trash taken out to dumpster in main room/replaced trash bags Yes No Bathrooms Clean counters Yes No Take out trash Yes No No damage to bathroom Yes No **Reset thermostat to original position (summer position, winter position) Yes No **All doors are closed and locked Yes No **All lights turned off Yes No Inspected by: Date: Deposit withheld: Yes No If yes explain why: