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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Ralph Menke, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, December 19, 2007 The City Council meeting for Wednesday, December 19, 2007 began at 6:00 p.m. 1. PUBLIC INPUT. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. 2. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 3. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 3.A. ADDRESS PAYMENT OF VOUCHERS. 3.B. ADDRESS APPROVAL OF MINUTES, INCLUDING: 11/7/07 & 11/19/07. 3.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 3.C.1. A HELPING HAND MOBILE DRY CLEANING – DRY CLEANING DELIVERY SERVICE – FERNLEY, NV. 3.C.2. AMEC EARTH & ENVIRONMENTAL, INC. – ENGINEERING, ENVIRONMENTAL, AND MATERIALS TESTING – SPARKS, NV. 3.C.3. BLACK EAGLE CONSULTING, INC. – QUALITY CONTROL & GEOTECHNICAL SERVICES – RENO, NV. 3.C.4. IMAGE REVEALED – PHOTOGRAPHY – FERNLEY, NV. 3.C.5. INTERSTATE SCALES – TRUCK SCALE WEIGHING OPERATION – EVANSVILLE, IN. 3.C.6. JAMES EDWARD ENGINEERING, INC. – GEOTECHNICAL ENGINEERING/TESTING & INSPECTION – RENO, NV. 3.C.7. KEIL ELECTRIC CO. – ELECTRICAL CONTRACTOR 29484, C-2 – RENO, NV. 3.C.8. KLEINFELDER West, INC. – ENGINEERING CONSULTANT – SAN DIEGO, CA. 3.C.9. LABOR BUSTERS – HOUSEKEEPING, MAINTENANCE, AND PROPERTY CLEAN-UP – FERNLEY, NV. ---PAGE BREAK--- 12/19/2007 Page 2 of 5 3.C.10. PARTY PLAN-IT – DISCOUNT PARTY STORE – FERNLEY, NV 3.D. ADDRESS APPROVAL OF LIQUOR LICENSE FOR JD’S BAR (FORMERLY MOOSE’S BAR) LOCATED AT 1375 HWY 95A, NORTH. 3.E. ADDRESS A REQUEST BY BRENDAN EAGAN FOR 0.0645 WATER AND 2.823 SEWER WILL-SERVES FOR CHISHOLM CROSSING TENANT IMPROVEMENTS; LOCATED AT 1201 PENNY LANE; APN 21-272-10. 3.F. ADDRESS APPROVAL OF DIRECT DEBIT AGREEMENT (ACH) WITH BANK OF AMERICA FOR ELECTRONIC PAYMENT OF AMOUNTS DUE UNDER THE CITY HALL EXPANSION LEASE/PURCHASE LOAN. 3.G. ADDRESS APPROVAL OF UPDATED CONTRACT BETWEEN THE CITY OF FERNLEY AND THE STATE OF NEVADA TREASURER’S OFFICE FOR INVESTMENT OF CASH IN THE NVEST PROGRAM, INCLUDING SUPPLEMENT FOR ATLANTA CAPITAL AS PORTFOLIO MANAGERS. A motion to accept the Consent Agenda with the exception of item 3.E (which was removed at the request of the City Manager) was APPROVED by a vote of 5-0-0. 4. ADDRESS PRESENTATION BY RAY LOWREY REGARDING THE AMERICANS WITH DISABILITY ACT (ADA) REQUIREMENT FOR A 2% MAXIMUM CROSS SLOPE FOR HANDICAPPED ACCESS. NO action was taken on this item. Mayor Cutler asked Mr. Lowrey to meet with Public Works Director Lowell Patton to discuss options for measurement. 5. PUBLIC HEARING: ADDRESS ADOPTION OF FAIR HOUSING POLICY AND DISCUSS APPLICATION FOR THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT’S COMMUNITY DEVELOPMENT BLOCK GRANT (C.D.B.G.) PROGRAM. This item was APPROVED by a vote of 5-0-0. 6. ADDRESS CONSIDERATION OF CITY MANAGER’S MODIFIED EMPLOYMENT SERVICES AGREEMENT. A motion to renew the City Manager’s contract for one year, establish a comprehensive set of attainable goals by the end of February, evaluate the City Manager’s performance after six months, and that an extension be conditioned upon an evaluation rating of above standard (or above), that new evaluation forms be used in the process (requiring all City Councilmembers to make comments), and that the contract continue to fund the City Manager’s benefits as stated in earlier contracts based on an acceptable level of performance was APPROVED by a vote of 3-2-0 Martin and Mortensen opposed. 7. ADDRESS FINANCIAL STATUS OF WATER, SEWER, AND ALTERNATIVE WATER FUNDS, INCLUDING THE ABILITY TO REPAY DEBT. ---PAGE BREAK--- 12/19/2007 Page 3 of 5 NO action was taken on this item. 8. READDRESS ACQUISITION OF ADDITIONAL RIGHT OF WAY TO MESA DRIVE. A motion to authorize Staff to continue negotiations for acquisition of additional rights of way was APPROVED by a vote of 4-0-1 Martin absent. 9. ADDRESS CONSIDERATION OF PARTNERSHIP WITH OTHER ENTITIES RELATING TO THE NORTHERNNVISION INCUBATOR PROJECT LOCATED AT THE FERNLEY HIGH SCHOOL AREA, INCLUDING JOINT USE AND COST SHARING OF THE FACILITY. A motion to direct Staff to write a letter expressing the Council’s support of a partnership and in the future acceptance of ownership of the campus contingent upon review of the limited documents by the City Attorney, dated no later than December 28, 2007 was APPROVED by a vote of 4-0-1 Martin absent. 10. ADDRESS REQUEST BY FERNLEY HALF MARATHON FOR CITY SUPPORT OF THEIR EVENT THROUGH FINANCIAL SUPPORT AND BY PROVIDING SAFETY EQUIPMENT, PERSONNEL, AND EMTS. This item was CONTINUED to the January 2, 2008 at the request of City Manager Bacock. 11. ADDRESS TERMINATION OF AGREEMENTS WITH JAGWIRE ELECTRIC FOR INTERNET SERVICE AND TOWER LEASE. This item was APPROVED by a vote of 4-0-1 Martin absent. 12. ADDRESS APPROVAL OF AGREEMENT WITH CHARTER BUSINESS FOR FIBER OPTIC INTERNET SERVICE FOR CITY AND POINT TO POINT CONNECTION BETWEEN CITY HALL AND THE PUBLIC WORKS MAINTENANCE FACILITY. A motion to approve an agreement for dedicated internet service at 3MB was APPROVED by a vote of 4-0-1 Martin absent. 13. ADDRESS U.S. POSTAL SERVICE SEARCH FOR AVAILABLE LAND IN FERNLEY, INCLUDING POTENTIAL OFFERS OF CITY LAND IN EXCHANGE FOR APPROPRIATE IMPROVEMENTS TO INFRASTRUCTURE. A motion giving consideration to make City land available to the Post Office and if possible work out an appropriate value of the transaction was APPROVED by a vote of 4-0-1 Martin absent. 14. ADDRESS STAFFING ISSUES RELATED TO THE CITY CLERK’S OFFICE, INCLUDING THE POSSIBILITY OF HIRING ADDITIONAL STAFF. A motion to authorize an additional regular part time Office Assistant in the Clerk’s Office, if the part time position required funding over and above the ---PAGE BREAK--- 12/19/2007 Page 4 of 5 existing funding for employees, additional funding from the Grants Fund should be used on a one time only basis for the next six months from January 1 to June 30; and for further inspection throughout existing employees (Staff) in order to find someone capable of filling duties until the next budget is addressed DIED for lack of a second. There was direction from the Council to City Manager Bacock to evaluate the Clerk’s needs and consider possible staffing solutions. This item was CONTINUED to the January 2, 2008 meeting for an update on the personnel concerns. 15. ADDRESS APPROVAL OF BUSINESS IMPACT STATEMENT FOR PROPOSED INCREASE IN PUBLIC UTILITY FRANCHISE FEES/BUSINESS LICENSES. This item was APPROVED by a vote of 4-0-1 Martin absent. 16. ADDRESS ADOPTION OF RESOLUTION REPLACING RESOLUTION 02-013 AND MODIFYING THE BUSINESS LICENSE FEES FOR EACH PUBLIC UTILITY PROVIDING SERVICE WITHIN THE CITY. This item was APPROVED by a vote of 4-0-1 Martin absent. 17. ADDRESS APPROVAL OF RESOLUTION ESTABLISHING A GRAFFITI REWARD AND ABATEMENT FUND. This item was APPROVED by a vote of 4-0-1 Martin absent. 18. ADDRESS FUNDING FOR SECRET WITNESS PROGRAM. NO action was taken on this item. Mr. Dave Young gave an update on the progress of establishing the program. 19. ADDRESS APPROVAL OF RESOLUTION AMENDING THE FY 2007-2008 BUDGET FOR ADJUSTMENTS BETWEEN VARIOUS LINE ITEMS, INCLUDING CONTINGENCY. This item was CONTINUED to the January 2, 2008 meeting at the request of City Treasurer Bonnie Duke. 20. ADDRESS THE CITY OF FERNLEY ACCEPTANCE OF THE PUBLIC IMPROVEMENTS FOR THE CITYPLEX; APN 20-102-18; CEDAR STREET IMPROVEMENTS. This item was APPROVED by a vote of 4-0-1 Martin absent. 21. ADDRESS POLICY REGARDING ADJUSTMENTS OF BILLINGS FOR WATER SERVICE IN THE EVENT OF LEAKS ON THE CUSTOMER’S PREMISES AND ADDRESS SPECIFIC REQUEST BY JAMES JENNE FOR ADJUSTMENT OF HIS BILLING. ---PAGE BREAK--- 12/19/2007 Page 5 of 5 NO action was taken on this item. 22. ADDRESS LEASE AGREEMENT WITH DEPARTMENT OF MOTOR VEHICLES (DMV) FOR SPACE AT CITY HALL. This item was CONTINUED to the January 2, 2008 meeting at the request of City Treasurer Bonnie Duke. 23. ADDRESS FINAL CHANGE ORDER FOR THE AGREEMENT BETWEEN THE CITY OF FERNLEY AND UNITED CONSTRUCTION FOR THE CITY HALL EXPANSION PROJECT, INCLUDING RELEASE OF FUNDS. This item was APPROVED by a vote of 4-0-1 Martin absent. 24. ADDRESS STRUCTURE AND FORMAT OF THE WORKSHOP SCHEDULED FOR JANUARY 4TH THROUGH 6TH, 2008, AND THE DETAILS THEREOF. NO action was taken on this item. There was consensus to continue to seek a facilitator for the meeting. 25. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Future agenda items included: Update on the Staffing issues for the City Clerk’s office. 26. ADJOURNMENT The meeting was ADJOURNED at 11:33 p.m. by a vote of 4-0-1 Martin absent.