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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Calvin Eilrich, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 FCC Meeting Date: WEDNESDAY, October 1, 2008 1. ROLL CALL. Councilman Eilrich was absent. 2. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 2.A. ADDRESS PAYMENT OF VOUCHERS 2.B. ADDRESS APPROVAL OF MINUTES – 9/3/2008 & 9/17/2008 2.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 2.C.1. AGINCOURT APPRAISAL SERVICE – RESIDENTIAL APPRAISAL/VALUATIONS – FERNLEY, NV. 2.C.2. FUTURE FENCE CO. – FENCING & EQUIPMENT PLAYGROUNDS CONTRACTOR 28798A, C-25 – FALLON, NV. 2.C.3. GERHARDT & BERRY CONSTRUCTION INC. – GENERAL ENGINEERING CONTRACTOR 10813A – RENO, NV. 2.C.4. IMBISS; RETAIL GROUP – FERNLEY NV. DOLLAR SHACK PLUS – WHOLESALE & RETAIL MERCHANDISE – FERNLEY, NV. 2.C.5. JENNA M. WILSON – CHILD CARE, 4 CHILDREN ONLY – FERNLEY, NV. 2.C.6. JOLENE STUBBS – PINE NUT SALES – CARSON CITY, NV. 2.C.7. NEVADA’S PREFERENCE SENIOR CARE – SENIOR CARE SERVICES – FERNLEY, NV. 2.C.8. SPRING CREEK BUILDERS INC. – GENERAL BUILDING & CARPENTRY CONTRACTOR 23171A & 24073A B & C-3 – RENO, NV. 2.C.9. THE CAN MAN – RECYCLING ALUMINUM CANS – FALLON, NV. 2.C.10. VETERANS DIVERSIFIED SOLUTIONS, LLC – BUSINESS DATA MANAGEMENT & DISTRIBUTION SOLUTIONS – FALLON, NV. 2.D. ADDRESS APPROVAL OF EXTENSION OF TIME 09-04 FOR THE SHERWOOD SUBDIVISION, TSM 06-08 ORIGINALLY APPROVED BY THE CITY COUNCIL ON SEPTEMBER 20, 2006, OWNED BY C&D DEVELOPMENT COMPANY; LOCATED IN AN AREA BOUNDED BY INTERSTATE 80, ---PAGE BREAK--- 10/01/2008 Page 2 of 5 WILDWOOD DRIVE, FREEMONT AND VINE STREET, APN’S 21-092-23, 26, 27,46, 47, 54 & 55. 2.E. ADDRESS AUTHORIZATION FOR STAFF TO WRITE OFF A WATER SEWER ACCOUNT FOR AN INDIVIDUAL IN BANKRUPTCY. 2.F. ADDRESS APPROVAL OF ONE YEAR CONTRACT WITH TRC TO PROVIDE PROFESSIONAL ENGINEERING SERVICES. 2.G. ADDRESS APPROVAL OF CHANGE ORDER #8 FOR THE WATER TREATMENT PLANT 2.H. ADDRESS REQUEST FOR RENEWAL OF AN EXPIRING WILL-SERVE FOR BIG WHEEL TRUCK STOP; 13.70 WATER CONNECTIONS AND 16.50 SEWER CONNECTIONS; LOCATED AT NORTH EAST CORNER OF I-80 AND TRUCK INN WAY; APN 21-221-02, 03 AND 04. 2.I. ADDRESS REQUEST BY NORTHERN NEVADA VETERANS COALITION FOR WAIVER OF LIQUOR LICENSE FEE FOR THE FUND RAISING CONCERT TO BE HELD AT OUT OF TOWN PARK RODEO ARENA; OCTOBER 11, 2008. 2.J. ADDRESS AWARD OF NEVADA PACIFIC PARKWAY WATERLINE RELOCATION PROJECT, INCLUDING: 2.J.1. AWARD OF CONSTRUCTION CONTRACT TO GERHARDT & BERRY CONSTRUCTION, INC. 2.J.2. AWARD OF MATERIALS TESTING CONTRACT TO GEOCON CONSULTANTS, INC. 2.K. ADDRESS AWARD OF CONTRACTS FOR WATER CONVEYANCE PROJECT 3A INCLUDING: 2.K.1. CONSTRUCTION CONTRACT TO A&K EARTHMOVERS; AND 2.K.2. MATERIALS TESTING CONTRACT TO TERRACON 2.L. ADDRESS THE ACCEPTANCE OF PUBLIC IMPROVEMENT FOR FERNLEY PROFESSIONAL PLAZA, 325 WEST MAIN STREET; APN 20-022-02. 2.M. ADDRESS APPROVAL OF WATER DEDICATION OF BANKING AGREEMENT FOR THE SHADOW BROOK ESTATES, LLC, LYON COUNTY PARCEL NUMBERS 21-132-62, 21-132-63, 21-132-64, TCID SERIAL NUMBERS 1036- 3-D, 1036-3-C AND 1036-3-B {End of Consent Agenda} A motion to approve the Consent Agenda Minus items 2.J., 2.K., 2.F. and Minutes for September 17, 2008, was APPROVED by a vote of 4-0-1, Eilrich absent. ---PAGE BREAK--- 10/01/2008 Page 3 of 5 A motion to approve the Consent Agenda items 2.F. was APPROVED by a vote of 4-0-1, Eilrich absent. A motion to approve the Consent Agenda items 2.K. was APPROVED by a vote of 4-0-1, Eilrich absent. 3. ADDRESS MAYOR’S APPOINTMENT OF AND COUNCIL’S CONSENT TO TWO PLANNING COMMISSIONERS TO THE FERNLEY PLANNING COMMISSION. A motion to approve the Mayor’s reappointment of Robert Smith to the Planning Commission, and to consent to the Mayor’s appointment of Lance Shumway, effective as of 10/1/2008 was APPROVED by a vote of 4-0-1, Eilrich absent. 4. ADDRESS PRESENTATION REGARDING THE POTENTIAL OF ENERGY AUDIT PERFORMED AT NO COST BY CHEVRON ENERGY SOLUTIONS COMPANY. A motion to authorize moving forward with Part One of the Energy Audit Process with Chevron Energy Solutions Company and the Attorney to Review the Agreement was APPROVED by a vote of 4-0-1, Eilrich absent. 5. ADDRESS AGRU AMERICA, INC REQUEST FOR A LETTER OF ACKNOWLEDGEMENT FROM THE CITY OF FERNLEY AS REQUIRED BY NEVADA COMMISSION ON ECONOMIC DEVELOPMENT INCENTIVES APPLICATION. A motion to prepare a letter of support for the tax abatement for Agru America to the Nevada Commission on Economic Development and authorize the City Manager to complete and sign the final letter was APPROVED by a vote of 3-1-1, Martin opposed, Eilrich absent. 6. ADDRESS PRESENTATION OF THE NEIGHBORHOOD WATCH PROGRAM IN FERNLEY. A motion to authorize staff to use the nationally recognized logo on Neighborhood Watch signs and sticker was APPROVED by a vote of 4-0-1 Eilrich absent. 7. ADDRESS PARKS AND RECREATION DEPARTMENT REORGANIZATION INCLUDING RECLASSIFICATION OF THE VECTOR SUPERVISOR POSITION TO PARKS SUPERINTENDENT POSITION. This item was removed from the Agenda. It will be addressed on October 15, 2008, Council meeting. 8. ADDRESS DISCUSSION AND CONSIDERATION OF A FORMAL SNACK GUIDELINE FOR PUBLIC MEETINGS. ---PAGE BREAK--- 10/01/2008 Page 4 of 5 NO action was taken on this item; it was an informational item. It was decided that a Formal Snack Guideline for Public Meetings will be presented for Approval at the October 15, 2008, Council meeting. 9. ADDRESS APPROVAL OF AGREEMENT BETWEEN THE CITY OF FERNLEY AND THE EMPLOYEES BARGAINING UNIT REPRESENTATIVE LOCAL UNION 1245 OF INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS AFL-CIO (FROM JULY 1, 2008 TO JUNE 30, 2009) This item was removed from the Agenda. It will be addressed at the October 15, 2008, Council meeting. 10. ADDRESS CITY COUNCIL APPOINTMENT OF FERNLEY REPRESENTATIVE TO THE TRUCKEE CANAL SAFETY COMMISSION. A motion to appoint Mayor Cutler for being a Fernley representative on the Truckee Canal Safety Commission was APPROVED by a vote of 4-0-1, Eilrich absent. 11. ADDRESS SPEED LIMIT AND OTHER SAFETY CONCERNS ON HIGHWAY 95A IN FRONT OF FERNLEY HIGH SCHOOL, AS REQUESTED BY TONY ALAURIA. NO action was taken on this item; it was an informational item 12. PUBLIC INPUT. (6:00 Time Certain) Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. NO action was taken on this item; it was an informational item 13. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. NO action was taken on this item; it was an informational item 14. ADDRESS REPORT BY TRUCKEE CARSON IRRIGATION DISTRICT REPRESENTATIVE. This item will be presented on October 15, 2008. 15. ADDRESS REPORT BY LYON COUNTY SHERIFF’S DEPARTMENT. NO action was taken on this item; it was an informational item 16. PUBLIC HEARING: (6:30 p.m. Time Certain) ---PAGE BREAK--- 10/01/2008 Page 5 of 5 16.A. ADDRESS PROPOSAL OF BILL #114 AS AN ORDINANCE MODIFYING AND REPLACING ORDINANCE 2008-010, ADDRESSING SUBMISSION OF FINGERPRINTS FOR PRE-EMPLOYMENT BACKGROUND CHECKS, AND OTHER MATTERS PROPERLY RELATING THERETO. A motion to propose Bill #114 modifying and replacing Ordinance #2008-010 addressing submission of fingerprints for pre-employment background checks, and other matters properly hereto was APPROVED by a vote of 4-0-1, Eilrich absent. 17. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Discussion and consideration of opening for use Bridge on canal Clear Water Parkway. Discussion and consideration of weed abatement and the presentation on the City code enforcement for preventing the Fire situations. Mayor vetoed the Council decision on item Item #6 will be presented on the next agenda regarding use of the City logo on the Neighborhood Signs. 18. ADJOURNMENT. The meeting was ADJOURNED at 7:27 PM by a vote of 4-0-1, Eilrich absent.