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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Ralph Menke, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, February 20, 2008 5:30 p.m. OPEN MEETING – PLEDGE OF ALLEGIANCE – JOINT MEETING WITH THE FERNLEY PLANNING COMMISSION Commissioners Bert McCoy and Jim Peterson were absent. 1. PUBLIC INPUT Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. 2. ADDRESS THE ZONING CONFORMANCE PROCESS AND POSSIBLE EXTENSION OF TIME FOR COMPLETION OF THE ZONING CONFORMANCE PROCESS A motion to extend the time of completion for the zoning conformance process to November 1, 2009 was APPROVED by a vote of 5-0-0. 3. ADJOURNMENT OF JOINT MEETING. The meeting was ADJOURNED at 5:41 p.m. by a vote of 5-0-0. 6:00 p.m. RECONVENE MEETING AS FERNLEY CITY COUNCIL 1. ROLL CALL. This item was not addressed. 2. PUBLIC INPUT. Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. 3. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 4. LYON COUNTY SHERIFF’S DEPARTMENT AND THE LYON COUNTY SHERIFF’S DEPARTMENT EMPLOYEE ASSOCIATION PRESENTATION OF AWARDS FOR ASSISTANCE DURING THE CANAL BREACH. This item was CONTINUED to the March 5, 2008 meeting, per City Clerk Patricia Norman. ---PAGE BREAK--- 2/20/2008 Page 2 of 7 5. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 5.A. ADDRESS PAYMENT OF VOUCHERS 5.B. ADDRESS APPROVAL OF BUSINESS LICENSES: 5.B.1. ABC HEATING & SHEET METAL – PLUMBING/HEATING, STEEL REINFORCING/ERECTING, REFRIGERATION & AIR CONDITIONING CONTRACTOR 17930, A, B, C-1, C-14, C-21 – CARSON CITY, NV. 5.B.2. ADPRINT & ASSOCIATES – PRINT BROKER, PROMOTIONAL PRODUCTS DISTRIBUTOR – FERNLEY, NV. 5.B.3. AIR & HEAT SYSTEMS – REFRIGERATION & AIR CONDITIONING CONTRACTOR 69713, C-21 – GARDNERVILLE, NV 5.B.4. BEST WESTERN FERNLEY INN – MOTEL NEW OWNERS – FERNLEY, NV. 5.B.5. BEYOND FITNESS – FITNESS CENTER, NEW OWNERS – FERNLEY, NV. 5.B.6. BSA CONSTRUCTION LLC - GENERAL BUILDING CONTRACTOR 66728, B – DAYTON, NV. 5.B.7. CKG CONTRACTORS, INC. – ENVIRONMENTAL CONSULTING & TESTING, CONSTRUCTION DEFECTS FORENSICS – SPARKS, NV. 5.B.8. DWYER CUSTOM COATINGS INC. DBA CAPITAL CLEANSPACE DWYER BASEMENT SYSTEM – PAINTING & DECORATING, MANTEL INSTALLATION CONTRACTOR 51314 & 67622, C-4 & C-40 – CARSON CITY, NV. 5.B.9. GRISWOLD CONSTRUCTION – GENERAL BUILDING CONTRACTOR 27453, B – GARDNERVILLE, NV. 5.B.10. MAKI PAINT – PAINTING & DECORATING CONTRACTOR 67319, C-4 – SPARKS, NV. 5.B.11. MTS STONEWORKS, INC. – TILING TERZAAO & MARBLE INSTALLATION CONTRACTOR 63680 & 63683, C-19 & C-20 – SPARKS, NV. 5.B.12. NEVADA ORDNANCE – INSTRUCTION FOR CCW CLASS – FERNLEY, NV. 5.B.13. NVs REAL ESTATE PLACE LLC – REAL ESTATE SALES & MANAGEMENT – FERNLEY, NV. 5.B.14. RENO CLIPPER LLC DBA GREAT CLIPS – HAIR SALON – FERNLEY, NV. 5.B.15. STARBUCKS COFFEE #14530 – COFFEE SHOP – FERNLEY, NV. ---PAGE BREAK--- 2/20/2008 Page 3 of 7 5.B.16. WEST COAST SACKING, INC. – CONCRETE CONTRACTOR 53411, C- 5 – SPARKS, NV. This item was APPROVED by a vote of 5-0-0. 6. PUBLIC HEARING: 6.A. ADDRESS PROPOSAL AND ADOPTION OF BILL #107 PROVIDING FOR THE ISSUANCE OF THE CITY OF FERNLEY, NEVADA, GENERAL OBLIGATION (LIMITED TAX) WATER AND SEWER BONDS (ADDITIONALLY SECURED BY PLEDGED REVENUES), SERIES 2008, PROVIDING THE FORM, TERMS AND CONDITIONS THEROF AND COVENANTS RELATING TO THE PAYMENT OF THE BONDS; PROVIDING FOR ADOPTION OF THE ORDINANCE AS IF AN EMERGENCY EXISTS; AND PROVIDING OTHER MATTERS RELATING THERETO. This item was APPROVED by a vote of 5-0-0. 6.B. ADDRESS PROPOSAL OF BILL # 104 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH R & K HOMES LLC TO EXTEND THE PERIOD OF TIME FOR FINAL MAP APPROVALS FOR TRUCKEE RIVER RANCH PHASE III PLANNED DEVELOPMENT (PD 03-01, TSM 03-07) APN 21-301-33. This item was CONTINUED to the March 5, 2008 meeting, per City Manager Gary Bacock. 6.C. ADDRESS SPECIAL USE PERMIT APPLICATION SUP 08-09 FOR SIERRA PACIFIC POWER COMPANY/MARK SULLIVAN TO RECONFIGURE AND ADD A NEW TRANSFORMER TO THE EXISTING SUBSTATION TO PROVIDE AMPLE CAPACITY TO HANDLE THE LOADS IN THE RAPIDLY GROWING AREA. CURRENTLY ZONED M-1 (GENERAL INDUSTRIAL) AND SITUATED ON A 1-ACRE PARCEL; LOCATED AT 60 MULL LANE; APN 20-285-04; OWNER TRUCKEE CARSON IRRIGATION DISTRICT. This item was APPROVED by a vote of 5-0-0. 6.D. ADDRESS ZONING MAP AMENDMENT APPLICATION ZMA 08-03 FOR CLOVERLAND TO CHANGE THE ZONING OF A 5.2-ACRE PARCEL FROM RR-3 (RURAL RESIDENTIAL, 5-ACRE MINIMUM PARCEL SIZE) TO E-2 (NON-RURAL RESIDENTIAL, 2ND ESTATES RESIDENTIAL ONE-HALF ACRE); LOCATED AT EXTENSION OF CLOVER LANE; APN 21-331-24. This item was APPROVED by a vote of 5-0-0. 6.E. ADDRESS PLANNED DEVELOPMENT APPLICATION PD 08-02 FOR CLOVERLAND TO CREATE A 54 SINGLE LOT RESIDENTIAL SUBDIVISION WITH ONE DAYCARE LOT ON A TOTAL OF 26.8-ACRES WITH THE E-2 (NON-RURAL RESIDENTIAL, 2ND ESTATES RESIDENTIAL ONE-HALF ACRE ZONING DISTRICT; LOCATED AT EXTENSION OF NORTH CLOVER LANE; APN 21-331-19, 20, 22, 24, 26, 27, 28 AND 29. ---PAGE BREAK--- 2/20/2008 Page 4 of 7 This item was APPROVED by a vote of 5-0-0 with the additional condition that the open space be submitted as private property, in order for the City to stay eligible for Parks grants. 6.F. ADDRESS TENTATIVE SUBDIVISION MAP APPLICATION TSM 08-02 FOR CLOVERLAND TO CREATE A 54 SINGLE LOT RESIDENTIAL SUBDIVISION WITH ONE DAYCARE LOT ON A TOTAL OF 26.8-ACRES WITHIN THE E-2 (NON-RURAL RESIDENTIAL, 2ND ESTATES RESIDENTIAL ONE-HALF ACRE) ZONING DISTRICT; LOCATED AT EXTENSION OF CLOVER LANE; APN 21- 331-19, 20, 22, 24, 26, 27, 28 AND 29. This item was APPROVED by a vote of 5-0-0. 6.G. ADDRESS MASTER PLAN AMENDMENT APPLICATION MPA 08-02 FOR TUSCANY VILLAGE /COMFORT HOMES/TRENT AVERETT TO CHANGE THE EXISTING LAND CLASSIFICATION OF A 22.75-ACRE PARCEL FROM MEDIUM DENSITY RESIDENTIAL TO HIGH DENSITY RESIDENTIAL; LOCATED AT COTTONWOOD LANE; APN 22-241-01, 03, 04, 05, 06, 07, 08, 14, 15, 16, 17, 18, 21; 22-242-03, 05, 06, 07, 08, 10, 11, 12, 13, 14; 22-243-01, 02; 22-244-01; 22-291-01; 22-292-01, 04, 05, 06, 07, 08, 09, 10, 11, 12; 21-171- 52; 22-292-13 THRU 26; OWNER COOK RANCH, LLC. Councilman Chaffin disclosed he owned property that abutted this project and dismissed himself from the discussion at 7:33 p.m. After much discussion, a motion to deny MPA 08-02 FAILED by a vote of 2-3-1 Logue and Martin opposed, Chaffin absent. Mayor Cutler broke the 2-2 tie by voting in opposition to denial. A motion to return MPA 08-02 to the Planning Commission for further evaluation was APPROVED by a vote of 3-2-1 Menke and Mortensen opposed, Chaffin absent. Mayor Cutler broke the 2-2 tie vote by voting in favor of the approval. Councilman Chaffin rejoined the meeting at 8:40 p.m. 6.H. ADDRESS PROPOSAL OF BILL # 105 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENTER INTO AN AMENDMENT OF A RECORDED DEVELOPMENT AGREEMENT (DA 08-01) WITH MATTHEWS HOMES, INC. and WILLIAM V. AND ELLICE K.G. CARLSON TO EXTEND THE PERIOD OF TIME FOR FINAL MAP APPROVALS FOR PONDEROSA HIGHLANDS aka FOOTHILLS (PD 04-01.) APNS 21-561-01, 02 and 03. This item was CONTINUED to the March 5, 2008 meeting, per City Manager Gary Bacock. 7. ADDRESS DISASTER RELATED ISSUES, INCLUDING: 7.A. ADDRESS HAZARD MITIGATION PLAN FROM LYON COUNTY LOCAL EMERGENCY PLANNING COMMITTEE. NO action was taken on this item. 7.B. ADDRESS ISSUES WITH STORM DRAINS, INCLUDING PUBLIC AND PRIVATE DRAINAGE EASEMENTS. ---PAGE BREAK--- 2/20/2008 Page 5 of 7 A motion to authorize Staff to proceed with Storm Drainage Master Plan as identified in FY 2007-2008 Budget in the amount of $30,000 was APPROVED by a vote of 5-0-0. Recommendations 1-3 were also APPROVED by a vote of 5-0-0. 7.C. ADDRESS CURRENT STATUS OF WASTE DISPOSAL AND STREET CLEANING. NO action was taken on this item. 7.D. ADDRESS REDEPLOYMENT OF EMERGENCY SUPPLIES TO HAZEN DUE TO WATER SHORTAGES. NO action was taken on this item. Lyon County Emergency Management Coordinator Jeff Page said an assessment team had been sent to Hazen to investigate the water shortage. He recommended the City hold onto the water until needed. He got the impression that the water shortage in Hazen would be severe. 7.E. ADDRESS DAMAGE TO HOMES, INCLUDING: REPAIR AND ABANDONMENT. NO action was taken on this item. City Manager Gary Bacock stated five homes had been reported as being abandoned. 8. ADDRESS MAYOR’S TRIP TO WASHINGTON D.C.; INCLUDING MEETINGS WITH THE FEDERAL DELEGATION & FEDERAL AGENCIES AND REQUESTS FOR FEDERAL FUNDING IN CURRENT & FUTURE YEARS. A motion to establish the City’s top requests, 1) Nevada Pacific Parkway, 2) Highway 95A Bypass and interconnection with Interstate 80 (West Fernley Bypass), 3) Downtown Revitalization, and 4) Public Safety and Law Enforcement, to the Federal Delegation was APPROVED by a vote of 4-1-0 Martin opposed. 9. ADDRESS FERNLEY RAILROAD DEPOT INCLUDING TEA-21 GRANT IMPROVEMENTS, PROPOSED FUTURE IMPROVEMENTS, AND MANAGEMENT AGREEMENT WITH FERNLEY PRESERVATION SOCIETY (FPS). This item was CONTINUED to the March 5, 2008 meeting, per City Manager Gary Bacock. 10. ADDRESS APPOINTMENTS TO VARIOUS PUBLIC ENTITIES AND ORGANIZATIONS AS REPRESENTATIVES, INCLUDING: 10.A. CAPITAL IMPROVEMENT PROJECT COMMITTEE (CIP) (Permission given to start recruitment for vacancy) 10.B. LAHONTAN VALLEY ENVIRONMENT ALLIANCE (LVEA) (Councilwoman Logue) 10.C. LYON COUNTY ROOM TAX BOARD COMMISSION (Councilman Mortensen) ---PAGE BREAK--- 2/20/2008 Page 6 of 7 10.D. LYON COUNTY DEBT MANAGEMENT COMMISSION (Richard Jackson) 10.E. NEVADA LEAGUE OF CITIES/NATIONAL LEAGUE OF CITIES (Councilman Chaffin) 10.F. NEVADA LEAGUE OF CITIES, LEGISLATIVE COMMITTEE (Mayor Cutler, Councilman Chaffin alternate) 10.G. NORTHERN NEVADA DEVELOPMENT AUTHORITY (City Manager Bacock) 10.H. POOL/PACT (City Manager Bacock, Councilwoman Logue alternate) 10.I. REGIONAL TRANSPORTATION COMMISSION (RTC) (Public Works Director Lowell Patton, Councilman Chaffin alternate) 10.J. WASHOE COUNTY EAST TRUCKEE CANYON CITIZENS ADVISORY BOARD (Bill Clegg) 10.K. WESTERN NEVADA COLLEGE DISTRICT (Councilman Martin) 10.L. WESTERN NEVADA DEVELOPMENT DISTRICT (WNDD) (Councilman Martin, Councilwoman Logue alternate) 10.M. WESTERN NEVADA HOUSING CONSORTIUM (WNHC) (Community Development Director Terry Gilbert, City Manager Bacock alternate) There was CONSENSUS for the above listed appointments to various public entities. 11. ADDRESS $18,950 PAYMENT TO SONTERRA DEVELOPMENT COMPANY, LLC FOR 14” WATERLINE ADJUSTMENT ON EAST SIDE OF NEVADA PACIFIC PARKWAY This item was APPROVED by a vote of 4-0-1 Mortensen absent. 12. ADDRESS AMENDMENT TO UTILITY CORRIDOR MAPPING SERVICES CONTRACT WITH TRC ENGINEERING, INC., VIA TASK ORDER ADDENDUM IN THE AMOUNT NOT TO EXCEED $144,000.00, FOR ADDITIONAL SERVICES INCLUDING LAND ACQUISITION SERVICES. This item was APPROVED by a vote of 5-0-0. 13. ADDRESS AMENDING THE LAND AND WATER CONSERVATION FUND GRANT APPLICATION FOR THE AUTUMN WINDS PARK RESTROOM AND PARKING LOT: INCLUDING; 13.A. MODIFYING AND REPLACING RESOLUTION 08-001 TO AUTHORIZE STAFF TO PROCEED WITH MODIFICATION OF THE GRANT APPLICATION TO DOWNSIZE THE PROPOSED PARKING LOT. 13.B. MODIFYING AND REPLACING RESOLUTION 08-001 TO AUTHORIZE STAFF TO INCLUDE UNDER GROUNDING OF POWER LINES AT THE OUT OF TOWN PARK AS A PRE-REQUISITE FOR L&WCF GRANT ELIGIBILITY. ---PAGE BREAK--- 2/20/2008 Page 7 of 7 This item was APPROVED by a vote of 5-0-0. 14. ADDRESS LAW ENFORCEMENT AND GRAFFITI ISSUES RELATING TO PUBLIC SERVICES TASK FORCE. NO action was taken on this item. The Task Force did recommend that a Forensic Accountant be obtained to evaluate the Lyon County budget. The next meeting for the Public Services Task Force would be held Thursday, February 21st, at 10:00 a.m. in the Administrative Conference Room. 15. ADDRESS RESCHEDULING WORKSHOPS & JOINT MEETINGS. There was CONSENSUS to hold the workshop for strategic planning on Friday, June 6th and Saturday, June 7th, 2008. 16. ADDRESS OUTGOING CORRESPONDENCE POLICY AND PROCEDURES FOR CITY OFFICIALS. NO action was taken on this item. 17. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Future agenda items included: Discussion and Possible Action on Increasing Business License Fees due to Inflation 18. ADJOURNMENT The meeting was ADJOURNED at 10:56 p.m. by a vote of 5-0-0.