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SUMMARY OF ACTION TAKEN FCC Meeting Date: Wednesday, March 17, 2010 1. ROLL CALL. There were no absences. 2. APPROVAL OF THE AGENDA. There were no changes to the agenda. A motion to approve agenda was APPOVED by a vote of 5-0-0. 3. CONSENT AGENDA: 3.A. ACCEPT VOUCHERS REPORT. 3.B. APPROVAL OF MINUTES –02/17/2010 3.C. APPROVAL OF AMENDMENT TO GRANTS MANAGEMENT POLICIES AND PROCEDURES AUDIT SECTION PER BUREAU OF RECLAMATION REQUEST. {End of Consent Agenda} A motion to approve consent agenda minus 3.C. was APPROVED by a vote of 5-0-0. A motion to go to closed session was APPROVED by a vote of 5-0-0. This item was readdressed after item 19B. A motion to approve the recommended amendment to Grants Management Policies and Procedures was APPROVED by a vote of 5-0-0. 4. CLOSED SESSION: ADDRESS STEP 4 GRIEVANCE HEARING FOR THE ANIMAL CONTROL OFFICER POSITION PER ARTICLE XI OF THE COLLECTIVE BARGAINING AGREEMENT (CBA) BETWEEN THE CITY AND THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS (IBEW) LOCAL UNION 1245. After reconvening in open session, a motion to deny the grievance with IBEW and support staff position and fill position of Animal Control Officer no later than April 14, 2010 was APPROVED by a vote of 5-0-0. RECESS TO CONVENE AS CITY COUNCIL BUDGET WORKSHOP. 5. PRESENTATION OF CITY MANAGER’S RECOMMENDED FY 10-11 BUDGET. ---PAGE BREAK--- 3/17/2010 FCC Page 2 of 5 There was no action taken on this item, City Treasurer Mel Drown and Public Works Director Lowell Patton presented revenues and expenditures budget for the Enterprise funds. ADJOURN TO RECONVENE AS THE CITY COUNCIL REGULAR MEETING. REGULAR AGENDA: 6. DISCUSSION AND POSSIBLE ACTION FOR SUPPORT OF ECONOMIC DEVELOPMENT ACTIVITIES PROMOTING JOB GROWTH AND ECONOMIC STABILIZATION. A motion to support WNDD in the amount of $3,000 and EDAWN in the amount of $1,500 in the next fiscal year contingent upon the budget process was APPROVED by a vote of 5-0-0. 7. DISCUSSION OF ADOPTING “ROBERTS RULES OF ORDER” (PER COUNCILMAN CHASE REQUEST). No action was made on this item. It was a discussion only item. 8. DISCUSSION OF POTENTIAL CHANGES TO MUNICIPAL CODE TITLE 1, CHAPTER 5 “CITY MANAGER.” No action was taken on this item. Mayor Goodman suggested referring the revisions to a Council Subcommittee to research this more and bring it back for final approval to the Council. The committee will consist of: the City Attorney, City Clerk, Mayor Goodman and Councilmen Chase and Chaffin. 9. DISCUSSION AND POSSIBLE ADOPTION OF RESOLUTION #10-007, A RESOLUTION ESTABLISHING THE RULES AND PROCEDURES FOR THE CITY OF FERNLEY CONVENTION AND TOURISM AUTHORITY BOARD, AND OTHER MATTERS PROPERLY RELATED THERETO. A motion to adopt resolution #10-007, a resolution establishing the rules and procedures for the City of Fernley Convention and Tourism Authority Board, and other matters properly related thereto, and following amendments: eliminate word “economic development endeavors” under “Duties” A and B on page 2, and quorum –necessary would be “a majority vote of the of three members out of five”, and include any events that take place in the City boundaries including county islands was APPROVED by a vote of 5-0-0. 10. DISCUSSION AND POSSIBLE ADOPTION OF RESOLUTION #10-008, A RESOLUTION ESTABLISHING THE GRANT FORMS AND PROCEDURES FOR THE CITY OF FERNLEY CONVENTION AND TOURISM AUTHORITY BOARD, AND OTHER MATTERS PROPERLY RELATED THERETO. This item was APPROVED by a vote of 5-0-0. ---PAGE BREAK--- 3/17/2010 FCC Page 3 of 5 11. DISCUSSION AND POSSIBLE ADOPTION OF RESOLUTION # 10-009, A RESOLUTION AUTHORIZING CITY OF FERNLEY TO APPLY TO THE LAND & WATER CONSERVATION FUND FOR A 50% MATCHING GRANT FOR THE PURPOSE OF BUILDING A NEW RESTROOM AND CONCESSION BUILDING AT THE OUT OF TOWN PARK SENIOR SOFTBALL AND BABE RUTH FIELDS. A motion to table this item and re-agendize it for March 24, 2010 was APPROVED by a vote of 5-0-0. 12. UPDATE ON STATUS OF CITY OF FERNLEY GRANTS. No action was taken on this item. It was informational only. 13. PRESENTATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT REPORT, FEASIBILITY STUDY FOR A FERNLEY BOYS AND GIRLS CLUB. No action was taken on this item. It was informational only. 14. DISCUSSION OF THE ORDINANCE # 2009-018 ASSESSMENT OF TRANSIENT LODGING TAX, THE COLLECTION AND DISTRIBUTION (PER DEBBIE SKINNER’S REQUEST). No action was taken on this item. Staff was directed to bring back Ordinance #2009- 018 for further review after including provisions from the Lyon County Ordinance. 15. PRESENTATION BY MILLION DOLLAR RESEARCH TEAM AND POSSIBLE ACTION/DIRECTION BY CITY COUNCIL REGARDING PROPOSED ITEMS. A motion to take action and find out how we can best pass the cost of credit card charges on to the person that makes a purchase and the City not to incur any changes was APPROVED by a vote of 5-0-0. A motion to give direction to City Manager and City Clerk to contact schools to find somebody to do a part time work for City of Fernley for credit by inputting and linking businesses on the web site and possibly speaking Spanish to assist Spanish residents was APPROVED by a vote of 4-1-0, Chaffin opposed. A motion to direct Staff to look into the possibility of renting space in City Hall was APPROVED by a vote of 4-1-0, Eilrich opposed. A motion to go ahead with certain street lights being turned off but only after Sheriff’s review regarding the crime situation in those areas and whether there is a benefit in this action, after contact with Nevada Energy and evaluation of actual cost savings, and present it back to the Council was APPROVED by a vote of 5-0-0. ---PAGE BREAK--- 3/17/2010 FCC Page 4 of 5 A motion to directed staff to look into which subscriptions and memberships are necessary and eliminate those that are not necessary was APPROVED by a vote of 5- 0-0. 16. DISCUSSION AND POSSIBLE ACTION REGARDING THE CONSIDERATION OF CHARACTER, ALLEGED MISCONDUCT, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OR TO CONSIDER AN APPEAL REGARDING THE RESULTS OF AN EXAMINATION CONDUCTED BY OR ON BEHALF OF THE PUBLIC BODY RELATIVE TO THE PERFORMANCE OF GREG EVANGELATOS, CITY MANAGER. 16.A. POSSIBLE MODIFICATION OF CITY MANAGER EMPLOYMENT CONTRACT; 16.B. TERMS OF CONTINUED EMPLOYMENT WITH THE CITY OF FERNLEY AS THE CITY MANAGER; 16.C. POSSIBLE MONETARY SANCTIONS FOR POTENTIAL VIOLATIONS OF THE CITY MANAGER EMPLOYMENT CONTRACT; 16.D. DISCIPLINARY ACTION, UP TO AND INCLUDING TERMINATION. A motion: • to take one week of pay for the delay in moving to the City of Fernley, and • place the City Manager on a 6 month evaluation period with set mutual terms that the Council and City Manager would put into place regarding what needs to be accomplished during the evaluation period, with the stipulation that • If fired during the 6 month evaluation period severance pay would be reduced from four months to two months, and • no bonus for the grants received, and • no increase in pay this year was APPROVED by a vote of 3-2-0, Chase and Parsons opposed. The mutual goals will be presented at the City Council meeting on April 7, 2010. The City Manager’s amended professional services agreement will be brought to the next Council meeting. 17. DISCUSSION AND POSSIBLE ACTION ON APPOINTMENT OF ACTING/INTERIM CITY MANAGER, COMPENSATION FOR ACTING/INTERIM CITY MANAGER POSITION AND RECRUITMENT PLANS FOR NEW CITY MANAGER IN THE EVENT OF TERMINATION OF GREG EVANGELATOS, CITY MANAGER, BY CITY COUNCIL ACTION AND OTHER MATTERS PROPERLY RELATED THERETO. NO action was made on this item. 18. PUBLIC INPUT. Public comment is limited to five minutes per person. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. Public input is prohibited regarding comments, which are not relevant to, or within the authority of, the public body, or if the content of the comments is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, ---PAGE BREAK--- 3/17/2010 FCC Page 5 of 5 inflammatory, irrational or amounting to personal attacks or interfering, with the rights of other speakers. No action was made on this item. 19. REPORTS. 19.A. REPORTS BY LYON COUNTY SHERIFF’S DEPARTMENT, NORTH LYON COUNTY FIRE PROTECTION DISTRICT AND ADDITIONAL REPORTS AS RECOGNIZED BY THE MAYOR. 19.B. REPORTS BY CITY STAFF, CITY COUNCIL AND MAYOR. NO action was taken on these items; it was informational only. 20. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. West end of Jenny’s Lane weed abatement problem. Discussion of Purple Pipe Ordinance (April 7, 2010 Council agenda) Discussion with Staff concerning the 1.12 acre feet of water dedication. Discussion of Street Sweeping contract for the city. Suggestion of fixing Stock Lane before the pipes were placed there and pave it correctly and discussion of proposal for street maintenance. Consideration of alternate uses for water from Water Treatment Plant. Discussion of possibility of placing every agenda item as an action item. Discussion of ways on how to control things that come repeatedly on to the agenda. 21. ADJOURNMENT. The meeting adjourned at 8:51 pm.