Document Fernley_doc_8016a2eadd

City of Fernley Department of Public Works DESIGN STANDARDS 12.0 - INSPECTION, TESTING, VERIFICATION, AND QUALITY ASSURANCE PROGRAM (QAP) 12.1. INTRODUCTION It is the intent of this section to set forth the requirements and responsibilities of those parties involved in the inspection, testing, verification, and acceptance of public improvements and other new construction and to provide consistent and satisfactory quality of such improvements. It is impossible to cover all contingencies and possible situations within a single document. Conditions and situations not covered in these Standards and Guidelines shall be handled in a professional manner with final approval by Public Works. The QAP elements contained herein shall be applied to the following: 1. All public improvements in subdivisions, parcel maps, maps of dedication, record of survey, and easements related to subdivision of land; and 2. Other major public improvements as required by the City. All construction as noted above shall have a Quality Assurance Firm (QAF) retained by the owner and reporting to the City’s Quality Assurance Manager. The contractor shall not retain the QAF unless he is the owner. The QAF shall not be the contractor. The QAF shall be responsible for all inspection, testing and verification of the constructed improvements as to compliance with this chapter, the improvement plans of record and the Fernley Municipal Code. All new construction requiring a QAF shall have a Testing Firm responsible to the QAF and reporting to the QAF. The QAF is not responsible for means, methods, techniques, sequences or procedures of construction, nor safety of the construction site. 12.2. RESPONSIBILITIES This section outlines the responsibilities of the parties subject to the QAP. All parties shall comply with all applicable Federal and State laws, City ordinances, and regulations, which affect the design and construction of City of Fernley public improvements. 12.2.1. OWNER 1. Shall retain the services of a QAF. 2. Shall retain the services of a Testing Firm which shall be responsible and shall report to the QAF. 3. Shall make every reasonable effort to retain, as the QAF, the services of the Engineer of Record. 4. Shall make every reasonable effort to retain, as the Testing Firm, the services of the Geotech. 5. Shall retain the services of a contractor and notify said contractor of the requirements of this chapter. 6. Shall be responsible to the City for the adequacy of completed work covered under this chapter. Any defective material, equipment, or workmanship, or any unsatisfactory work which may be discovered before final acceptance, or within one year thereafter, shall be corrected immediately upon the requirement of the QAF, EOR, or the City, without IS-1 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS extra charge, notwithstanding that it may have been overlooked in previous inspections. Failure to ensure adequate inspection of the work shall not relieve the owner from any obligation to perform sound and reliable work. 7. Shall designate a representative with authority to act on behalf of the owner for all work performed. 8. The owner acknowledges the need for continuing involvement of the firms or persons responsible for the preparation of the approved project soils report and the approved improvement plans of record during construction. In the event the QAF is different from the above- mentioned firms or persons, the owner agrees to be financially responsible for services provided by said firms or persons as requested by the QAF. 12.2.2. QUALITY ASSURANCE FIRM (QAF) 1. Shall initiate and conduct a pre-construction conference for construction of improvements at least one week in advance of initial construction. Representatives of the owner, contractor, affected utility companies, City, QAF, and Testing Firm shall attend. 2. Shall submit for review, prior to initiation of the preconstruction conference, the qualifications of the Testing Firm, testing technicians, and field inspectors for the project. Said qualifications shall meet the minimum as specified in this chapter. 3. Shall provide a written summary of the pre-construction conference to the owner, contractor, and the City, and will also notify the participants of any significant changes in writing at least two working days in advance of the changes. 4. Shall make inspection of workmanship and materials in accordance with this chapter. No work or materials will be accepted by the City without such inspection. The QAF will make every reasonable effort to perform inspection and testing services in a manner which will accommodate the construction schedule. 5. Shall provide to the City’s Quality Assurance Inspector (QAI), on a weekly basis, copies of the daily inspection/testing reports for the previous week. These reports need only refer to activities and improvements subject to the QAP. 6. Shall immediately notify the City and the EOR of any proposed changes from the approved improvement drawings of record. Should the City determine that the proposed change is major in nature, such change shall require prior approval by the City. The City will not be liable for any delays caused by the review and approval of such changes. 7. Shall arrange as part of his contract with the owner to confer and coordinate with the firms or persons responsible for the preparation of the approved project soils report and the improvement plans of record throughout the construction of the project to evaluate compliance with the requirements of this chapter. In the event that the firms or persons responsible for the preparation of the approved project soils report or drawings of record are not available for consultation, the QAF shall notify the City of such prior to commencement of construction. In this event, the QAF and the City shall agree to an alternate arrangement for IS-2 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS providing the necessary soils report and improvement plans of record interpretations prior to commencement of construction. 8. If during the course of construction, the QAF finds that defective materials or workmanship not meeting City requirements have been constructed and not satisfactorily corrected by the contractor within one week of verbal notification to the contractor, shall notify in writing the owner, contractor and City. The written notification shall be supported by field reports and/or test results. 9. Shall be familiar with this document, the approved improvement plans and soils report, and the latest revisions of the Design Manual, Standard Detail Sheets and Standard Specifications for Public Works Construction. The QAF and associated field personnel shall aloe be familiar with AWWA, UPC, NAC, and NRS documentation as related to the installation of public improvements. 10. Shall upon completion of construction of improvements, sign and wet- stamp, or cause to be signed and wet-stamped by a Nevada Registered Civil Engineer, all drawings of record, reports, and test data, and shall provide to the City with: • A letter verifying the adequacy of improvements and that construction, inspection, and testing were performed in compliance with this chapter, improvement plans of record and City standards. • A complete packet of daily inspection/testing reports. • As-Built Record Drawings as outlined in Section 2.13, or a statement that no changes were made from the approved improvement plans of record. The final completion and acceptance of all such improvements, including recommendations of release and return of any security shall be subject to the approval of the City. 11. Shall notify the City of the date and hour that the following types of work are expected to begin: • Grading, excavation, and fill operations within public right-of-way. • Laying of sewer lines, drainage lines, or appurtenances. • Backfilling of sewer lines, drainage lines, or appurtenances. • Placing of reinforcing steel, forms and falsework for concrete structures. • Placing concrete for curbs, gutters, sidewalks, alleys, valley gutters, headwalls, or structures. • Placing of any type of base course. • Tacking bituminous or concrete surfaces. • Placing asphalt concrete or Portland cement concrete pavement. • Sealing asphalt concrete or Portland cement concrete pavement. Notification shall be given not less than 24 hours in advance or as otherwise provided in City standards; and, if thereafter conditions develop to delay the start of work, the QAF shall notify the City of the delay not less than two hours before the work is to begin. IS-3 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS 12.2.3. CITY OF FERNLEY 1. Shall assign a primary contact to the QAF who shall serve as the City’s representative during construction of public improvements. This primary contact shall be known as the City’s Quality Assurance Inspector (QAI). The qualifications of the QAI, as a minimum, will meet the qualifications of a Public Works Construction Inspector. The QAI, with the City’s Quality Assurance Manager’s approval, shall have the authority to issue a stop work order for non-compliance with the QAP. 2. Shall review the qualifications of the QAF to determine their compliance with minimum requirements of this chapter. If it is determined that the QAF does not meet said minimum requirements, the owner shall retain a QAF meeting the qualifications of this chapter. 3. Shall review the qualifications of the QAF field inspection personnel and the Testing Firm field personnel to determine their compliance with the minimum requirements of this chapter. 4. Shall attend the preconstruction conference initiated by the QAF. 5. Shall check and evaluate that adequate inspection personnel are on-site during the construction of bonded improvements. Should the QAI determine that adequate personnel are not available on-site for inspection, the QAI shall immediately advise the QAF and the Quality Assurance Manager of the situation and so record the incident. 6. Shall keep a daily log of sites visited and document any discrepancies noted including pertinent conversations with the QAF. 7. Shall, on a weekly basis, review the daily inspection/testing reports submitted by the QAF. Any unsatisfactory test results shall be called to the attention of the QAF who shall take immediate action to correct the deficiency. 8. Shall review final submittance package by QAF to ensure all inspection reports are included in the package. Should QAI determine that package is lacking reports, the QAI shall immediately advise the QAF to submit missing reports. 9. Shall evaluate the performance of the QAF's field inspection personnel. The City shall have the authority to reject the selection of the testing firm, testing technicians or field inspection personnel for the project. The City shall also have the authority to reject the field inspection personnel or testing technician and direct substitute personnel in the event of unsatisfactory performance by said personnel in the opinion of the Quality Assurance Manager. 12.2.4 CONTRACTOR 1. Shall be responsible for construction of improvements. This responsibility shall include the means, methods, techniques, sequence, and procedures of construction and safety of the construction site. All such construction shall conform to the requirements of both the most recently adopted version of the Standard Specifications for Public Works Construction and the requirements of this chapter. 2. Shall attend the pre-construction conference initiated by the QAF. The contractor shall present a proposed construction schedule including construction milestones, and designate a representative who has the authority to resolve issues during construction. IS-4 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS 3. Shall provide accessibility and exposure of all construction work subject to inspection until inspected by the QAF. Neither the City nor the QAF shall be liable for expenses entailed in the removal or replacement of any material required to allow inspection. 4. Shall notify the QAF two working days in advance of initiating construction of items outlined in Section 12.2.2 of this chapter. 5. Shall notify the QAF two working days in advance of initiating construction or resuming construction after any unscheduled interruptions. 6. Shall coordinate all sub-contractors for required inspections and testing. 12.3. INSPECTION REQUIREMENTS For the purpose of implementing the requirements of this chapter, full-time inspection shall mean the QAF or his field inspector shall be present at all times to observe the operations of the contractor during the designated construction activity. The following tests will be under the direction of the assigned Engineer of Record for the project. The City reserves the right to require additional testing and/or inspections at its discretion and the costs of which shall be the responsibility of the owner. 12.3.1 GRADING, EXCAVATING, AND FILL Inspection of all materials, native or imported, to evaluate their compliance with City standards; that the subgrade is prepared according to City standards; that all subgrade materials encountered are as expected according to the approved soils report, or if not, are appropriately addressed by over-excavation and stabilization with suitable material or as otherwise recommended in the approved soils report or by redesign of the pavement section. The QAI may assist the QAF in identification of material that is not in compliance with City standards, however, the QAI will not solely identify the limits of the substandard material. This is the responsibility of the QAF, Owner, EOR or Geotech. Full-time inspection is required for any placement of fill (trench backfill, mass grading, etc.) within existing or proposed rights-of-way. 12.3.2 STREET Inspection by survey, hand level or string line to determine that alignment and grade of sub-grade, base grade and finish grade of the street conforms to the improvement plans of record. QAI shall be notified for string-line, survey or hand-level to check for subgrade. 12.3.3 UNDERGROUND UTILITIES 1. Inspection of pipe materials and bedding prior to the placing of any pipe to evaluate conformance with City standards. Collection of applicable manufacturer's certifications. 2. Inspection of installation of pipe laid to grade, mortar jointed or gasketed pipe prior to placing any material around or above pipe to evaluate conformance with City standards. 3. The QAF, in the presence of utility personnel, shall verify all valves are "on" prior to paving, and shall provide documentation of inspection to QAI a minimum of 48 hours prior to paving. IS-5 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS 4. Inspection of construction and/or installation of manholes, catch basins, and drop inlets to evaluate compliance with City standards. 5. Inspection of alignment and elevations to evaluate compliance with the improvement plans of record and specifications. 6. Videotaping Lines: The interior of all sanitary sewer lines with inside diameters of 48” or less shall be inspected with a video camera. Prior to videotaping, water shall be introduced into the sanitary sewer, but not more than 24 hours in advance. The videotaping shall be performed after the ball and mandrel test, with an acceptable video tape submitted prior to paving and as described hereinafter. a. The QAF shall be present for all videotape inspections. The QAF shall direct the videotape operations throughout the entire inspection process. The absence of voice-over by the QAF shall be grounds for rejection. b. All pipes shall be clean and free of standing water prior to videotaping. c. All manholes, catch basin laterals, and sewer laterals will be identified using the numbering system from the approved plan set. d. Each segment videotaped will begin with a voice-over by the QAF stating the date, project name (detailed enough to identify similarly named projects), starting point, ending point, direction of travel, pipe type, and pipe size. e. The camera used shall have an articulated head and be adjustable for height in order to have the camera centered in the pipe being televised. The camera shall have an adequate illumination system, be capable of taking color still photos and provide visibility to the entire inside diameter of the pipe. f. The camera shall be stopped at all defects encountered and a still photo taken of the defect. The QAF shall not authorize paving activities until said defects have been satisfactorily corrected and meet the applicable City standards as identified via additional video taping following correction of the defects. g. The QAF will submit the video tape to the City, along with a written report of the findings or other notes, what deficiencies were encountered, how they were corrected, still photos, all plans used to produce the report and a set of as-built drawings identifying all lines that were video taped. Said report and drawings shall be submitted to the Quality Assurance Inspector. h. With the submittal of the video tape and written report by the QAF, the Contractor will be notified by the QAF to proceed with paving operations. i. If, in the opinion of the QAF, review of the submitted video tape by the QAI is necessary prior to paving, the QAF will notify the Contractor that paving operations will not proceed without said review. 7. Vacuum testing shall be required on all newly constructed sanitary sewer manholes per the requirements of ASTM C-1244. These tests shall be performed in the presence of the assigned QAF or his representative. These tests shall be performed, as applicable, prior to any paving IS-6 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS operations. The QAF shall not authorize paving unless the tests are satisfactorily passed. A report summarizing the results of the applicable test will be forwarded to the QAI. 8. Ball and Mandrel Test - A ball and mandrel operation shall be required on all newly constructed sewer mains. The tests shall be performed in the presence of the assigned QAF or his representative. A report which includes and summarizes the results of this test will be forwarded to the QAI. 9. Sanitary sewer or storm drain facilities shall be recommended for acceptance to the City Council by the Quality Assurance Manager based on the information contained in the reports of the previously mentioned tests and the verification of the QAF. 10. Inspection for pipe installation, not including backfill, by utility company shall be the responsibility of the appropriate utility. 12.3.4 AGGREGATE BASE COURSES FOR STREETS, CURBS, GUTTERS, SIDEWALKS AND ALLEYS Inspection of all material brought to the site to evaluate uniformity with tested and approved samples; inspection of placement and compaction of aggregate base to evaluate compliance with City standards and to confirm that grades conform to those specified in the improvement plans of record. 12.3.5 REINFORCING STEEL, FORMS AND FALSEWORK Inspection of reinforcing steel, forms, and falsework prior to placement of concrete to evaluate compliance with the improvement plans of record, specifications, shop drawings and City standards. 12.3.6 PORTLAND CEMENT CONCRETE Full-time inspection of all exposed concrete pours including curb, gutter, sidewalks, driveway apron, alleys, valley gutters, structures, headwalls, slope paving, roadway pavement and manhole, valve and monument collars to evaluate compliance with the improvement plans of record, specifications, details, and City standards. Defects requiring immediate replacement are the same as the requirements for sidewalk maintenance and repair in Section 3.4.13 of these Design Standards. Any defects not explicitly listed in Section 3.4.13 of these Design Standards may remain in place, with monitoring provided by the QAF, until the warranty period has run. At the end of the warranty period all defects must be replaced. 12.3.7 ASPHALT CONCRETE 1. Full-time inspection to evaluate compliance with the improvement plans of record, details, specifications, and City standards. 2. Full-time inspection of the installation of all traffic control asphalt markings for compliance to the manufacturer's specification for each product, contract drawings, MUTCD and City standards 3. Asphalt materials shall be sampled, tested, and reported per Standard Specifications for Public Works Construction. 4. A bituminous mixing plant inspection shall be required for each day of asphalt pavement placement or portion thereof. The requirements of the IS-7 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS plant inspection are to be determined by the QAF and must at least include: a. Collection of asphalt binder sample to be archived by the QAF until the associated improvement is accepted by the City. b. Verification of lime addition to the mix. c. Verification of temperature of mix leaving plant. d. Verification of asphalt binder type and obtainment of refinery certification. Should an obvious problem be observed, the engineer of record shall be informed immediately, and the engineer of record shall require corrective action. 12.3.8 PRIME COAT, TACK COAT, SEAL COAT AND SURFACE TREATMENT Sufficient inspection to evaluate compliance with City standards. 12.3.9 STRIPING Provide adequate inspection to insure proper striping placement. 12.3.10 LANDSCAPING AND IRRIGATION Sufficient inspections to evaluate compliance with City standards within the City Right-of-way or within public improvement easements, the improvement plans of record, and specifications. No public landscaping or irrigation shall be accepted for maintenance by the City without a memo from the Parks Department. Prior to acceptance of improvements within the project, the Engineering Division will notify the Parks Division and make arrangements for an on-site inspection of the landscaping to make sure that the landscaping is healthy and that the irrigation system is in a good state of repair and meets City of Fernley code requirements. The Engineering Division will notify the developer of any necessary plant replacements or irrigation repairs that are necessary prior to acceptance. Following any replacements or repairs, the Engineering Division will arrange another on-site inspection with the Parks Division. When everything is acceptable and the developer has submitted drawings of record, then the Engineering Division will notify the Parks Division of the date when the City accepts the improvements and becomes responsible for maintenance. 12.3.11 TRAFFIC CONTROL Sufficient inspection of the construction traffic control is required in active streets to assure compliance with the City-issued encroachment permit traffic control plans. If the contractor is working in the City right-of-way in violation of such encroachment permit or without said permit, the QAF shall immediately notify the QAI. 12.3.12 TRAFFIC SIGNALS Traffic signal loop detection shall be laid out in the field by the contractor per the design plans. The City of Fernley Traffic Signal Maintenance staff will verify installation and accept the traffic signal only after the QAF has provided the following: 1. A complete inspection of the signal installation by experienced personnel. 2. Signal phasing and timing patterns. IS-8 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS 3. Proof of completion by the QAF prior to signal turn-on. 4. A copy of the building permit for the electrical service with a sign off by the City's electrical inspector. 5. Copies of non-standard parts approvals, warranties, instruction manuals, etc. The signal will be turned on only after City of Fernley signal maintenance staff have made a final walk-thru and have approved that the signal installation is complete. Where any development disturbs existing City of Fernley facilities, said facilities shall be relocated by the developer to current standard detail locations. 12.3.13 ASPHALT PATCHES The quantity, if any, of asphalt patches that have occurred prior to final acceptance of a street, will be examined by the City. All patches occurring after final paving and before final acceptance must be removed and replaced with full-width street improvement along their entire length. The City will accept a performance bond in lieu of immediate repair if prohibitive weather conditions exist at the time of substantial completion. 12.3.14 OTHER SPECIFIED ITEMS The QAF shall witness, test or approve as appropriate the following items in addition to those listed in Section 12.3: 1. Witness delivery of critical equipment such as valve components, manhole components, hot-tap components and other critical components prior to installation, to assure that no damage is experienced during delivery. 2. Approve construction aggregates for compliance with applicable standards. 3. Water and Sewer services are appropriately marked on the curb with either a or an as appropriate. 4. Verify that metal surfaces on underground valves are liberally coated with mastic. 5. Verify that there are no common trenches between water/sewer and other utilities 6. Verify that sewer manholes have been allowed to cure seven days prior to leaving the supplier. The QAF may require a core test to verify integrity. 7. Verify that utility relocations are approved by the EOR prior to relocation. Field drawings approved by the EOR of as-built locations may be required by the QAF or the QAI prior to the relocation. 12.4 TESTING REQUIREMENTS Shall comply with the requirements set forth in the latest revision of City standards. 12.5 REPORTING REQUIREMENTS This section outlines the reporting requirements and responsibilities for the QAF and Testing Firm. 12.5.1 DAILY FIELD REPORT CONTENTS The minimum required information to be submitted in daily field reports includes: IS-9 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS 1. Name of Inspector and Contractor. 2. Equipment in operation. 3. Hours of utility installation work. 4. Date 5. Time on the job site by field personnel. 6. Significant progress made by Contractor since the Inspector’s previous site visit including description and verification of the following work: GENERAL: • Bedding compaction using 250-foot minimum increments in utility trenches and under pavement sections, sidewalks, and buried concrete structures/vaults. • Compaction of each lift of backfill using 250-foot minimum increments. Equipment such as valve components, manhole components, hot-tap components and other critical components prior to installation. • Placement of concrete collars around manholes and valve boxes. • Placement of proper valve box and manhole lids. • Horizontal separations between water and sewer/storm drain. • Vertical clearances and or concrete encasement of sewer or storm drain at water / sewer / storm drain crossings. • Placement of water and sewer services including meters and markers. • Material type and quality. WATER: • Proper size and type of piping. • Placement of chlorine tablets. • Placement of thrust blocks. • Placement of anchorage into thrust blocks. • Placement of warning tape and locator wire. • Depth of water main below finished grade. • Alignment of fire hydrants. • Placement of Storz fittings on all hydrants. • Valve assemblies prior to burial. • Placement of air valve assemblies. • Placement of bollards around assemblies. • Placement of customer valves on all meter assemblies. • Proper placement of meter boxes and meter sets including insulation blankets. • Placement of backflow prevention assemblies including testing. • Hydrostatic testing of piping systems. • Bacteria testing of water lines. • Full-time inspection during hot-tap operations. SEWER: • Proper size and type of gravity and force main piping. • Slope of gravity sewer lines once for every 100-feet of line. • Location and type of manholes. • Proper coring of existing manholes. IS-10 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS • Pressure testing of gravity and sewer force mains. • Vacuum testing of manholes. • Ball-and-flush testing of gravity sewer lines. • TV inspection of sewer mains. • Testing of E-One facilities. • In-Line valves and cleanouts on low-pressure sewer force mains. • Placement of corp. stops and check valves on all low-pressure sewer force mains. • Placement of sewer air valve assemblies on sewer force mains. • Placement of bollards around assemblies. • Placement of sand-oil separators. • Bedding for pipe (specifications). • Clearances from other utilities (10’ lateral/18” Horizontal). • Sanitary Sewer Manholes throat depth. • Manhole type. • Manhole vacuum testing. • SS pipe tests for infiltration/ex-filtration. • Manhole base bedding. • SS lateral at 5’ behind curb and sidewalk. • Locating tape presence. • Trench compaction. STORM DRAINS: • Proper size and type of storm drain piping. • Proper slopes on all piping. • Location and type of manholes; • Placement of catch basins. • Placement of sidewalk cross-drains. • Placement of driveway culverts. • Proper size and type of culverts. • Placement of drainage channels. • Proper size and configuration of drainage channels. • Placement of concrete lining and fencing of drainage channels • Proper size, location, and configuration of Detention Basin. • Proper alignment and height of Detention Basin overflow spillway. STREETS: • Proper alignment and configuration of Right-of-Way. • Radii of cul-de-sacs. • Proper thickness and type of AC pavement. • Core samples of pavement sections. • Verify maximum slopes with a smart level. • Gutter pan flow testing. • Placement of ADA pedestrian ramps. • Placement of valley gutters and aprons. • Placement of stop bars, stop and street signs, striping, and painting of curbs adjacent to fire hydrants. IS-11 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS • Placement of survey monuments. • Placement of barricades. 7. Field compaction data with the ASTM D1557 proctor curve being used. 8. Dated signature of field personnel and contractor. 9. Special inspections relating to sewer lift stations, groundwater wells, water well and booster pumping stations, water tanks, etc. shall be conducted on a case-by-case basis. 12.5.2 FIELD REPORT FORMAT Weekly inspection reports may be faxed or hand delivered to the QAI. The preferred format of a Daily Field Report is a legible report written in the hand of, and signed by, the field personnel responsible for performing the inspection. Reports may be scanned and emailed in PDF format to the QAI at [EMAIL REDACTED] as well. Photos may be sent via fax or email in JPG format. 12.5.3 FIELD REPORT PHOTOGRAPHS Photographs may be taken at the discretion of QAF field personnel. Public Works recommends that photographs be taken during key phases of the utility construction, installation of major utility improvement apparatuses and of defective and/or substandard materials and installations. Each photo should have a written description including the approximate location of the photo’s subject. The use of a numbering system is preferred. The photos should be 3” x Public Works recommends the use of a digital camera for record photos as they may be transmitted and stored electronically. 12.5.4 FINAL REPORT FORMAT The final inspection report is a compilation of the weekly field reports. It shall be in an appropriate format, have a cover page, a table of contents, and appendices for test results and photographs. References to corrective actions must accompany all daily reports that refer to substandard materials or installation. 12.5.5 AS-BUILT RECORD DRAWINGS The QAF shall review the as-built drawings to ensure accuracy. As-built record drawings must be submitted to Public Works prior to the acceptance walk-through, but no more than thirty days after the completion of construction. 12.6 PERSONNEL QUALIFICATIONS This section outlines the minimum qualifications of the parties subject to the QAP. Quality Assurance Firms, Testing Firms, and associated field personnel who wish to perform their duties under the Quality Assurance Program submit a list of qualifications. After review, qualified firms and individuals will be placed on an approved list. If any firm or individual is not performing satisfactorily, the Quality Assurance Manager reserves the right to remove the firm or individual’s name from the list. 12.6.1 QUALITY ASSURANCE FIRM A Quality Assurance Firm who is retained as a consultant by the owner is required to be legally authorized to practice civil engineering in the State of IS-12 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS Nevada in accordance with NRS Chapter 625, and maintain a valid City of Fernley business license. A firm, a copartnership, a corporation or joint-stock association may engage in the practice of Quality Assurance Firm in the City of Fernley, if the member or members of the firm, copartnership, corporation or joint-stock association immediately responsible for engineering work performed in the City of Fernley are Nevada registered professional civil or geological engineers in accordance with NRS Chapter 625. Every office or place of business of any firm, copartnership, corporation or joint- stock association engaged in the practice of Quality Assurance Firm in the City of Fernley shall have a registered professional civil engineer in residence and in direct responsible supervision of the work needed to satisfy the requirements of this chapter conducted in such office or place of business. A Quality Assurance Firm shall be familiar with City standards and all associated testing procedures. 12.6.2 FIELD INSPECTORS AND TESTING TECHNICIANS The Field Inspector and Testing Technician qualifications shall include sufficient education and experience to assure understanding of the quality control principles and the ability to implement the procedures related to their assigned duties. The City of Fernley does not require that individuals performing acceptance or field testing and sampling be certified in accordance with the Nevada Alliance for Quality Transportation Construction (NAQTC), unless specified in writing by the City Engineer or the Engineer of Record. The education and experience requirements specified below shall not be treated as absolute when other factors provide reasonable assurance that a person can competently perform a particular task. One factor may be "demonstrated capability" in a given job through previous performance. To be considered qualified as a City of Fernley approved field inspector, a candidate must meet the general requirements as mentioned above and satisfy at least one of the following requirements: 1. High school graduate plus at least one year of construction quality control experience in testing, examination or inspection activities. 2. Completion of college level work leading to an associates degree or four- year college degree in a related discipline. All new personnel shall submit a resume to the City of Fernley Quality Assurance Inspector. All field inspectors shall be familiar with City standards and this chapter, as well as all associated testing procedures. 12.6.3 TESTING FIRM The testing services of the testing firm shall be under the direction of a registered Civil or Geological Engineer in the State of Nevada who is a full-time employee of the firm and has at least 5 years engineering experience in the inspection and testing of soil, concrete, and asphalt. The testing firm shall maintain a City of Fernley business license. IS-13 May 2008 ---PAGE BREAK--- City of Fernley Department of Public Works DESIGN STANDARDS The testing firm is responsible for laboratory testing of soil, concrete and asphalt and shall have suitable test equipment and laboratory facilities for storing, preparing and testing samples. The firm shall have the capability of performing all laboratory testing associated with its intended functions according to governing procedures and shall have the facilities and equipment required for all laboratory testing performed. If at any one time equipment or expertise in the performance of a specialized test is not available in-house, the services of a qualified subconsultant or his equipment may be utilized. The firm shall make available information (as applicable) describing its procedural systems (procedures which directly affect the quality of services offered). In addition, the firm shall maintain documentation which provides evidence of compliance with the requirements of its procedural systems. The agency's procedural systems shall include the following: 1. Equipment calibration programs. 2. Standardization of methods of test, measurement, and determination. 3. Data recording, processing, and reporting. 4. A current quality assurance manual. As evidence of its competence to perform the required tests or inspections, the Testing Firm shall have its laboratory procedures and equipment inspected at intervals of not more than three years by a qualified authority in accordance with a recognized plan. For initial acceptance into this Quality Assurance Program as a qualified Testing Firm, a current quality assurance manual must be submitted to the City for review along with a copy of the Testing Firm’s current certification by a qualified authority. In lieu of a current certification, the City may accept the current quality assurance manual, perform periodic review of the Testing Firm’s laboratory, and commission independent third party referee sampling and testing at the prospective Testing Firm’s expense. The “in lieu of” qualification of the Testing Firm will be allowed for a period of not more than two years from the Testing Firm’s initial application for qualification as a Testing Firm under this Quality Assurance Program. IS-14 May 2008