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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Calvin Eilrich, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, June 18, 2008 1. ROLL CALL. There were NO absences. 2. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 2.A. ADDRESS PAYMENT OF VOUCHERS 2.B. ADDRESS APPROVAL OF MINUTES FOR MAY 20, 2008. 2.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 2.C.1. 3 MARIA’S BOUTIQUE – RETAIL GIFTS – FERNLEY, NV. 2.C.2. ADVANCE COMPANIES, INC. DBA ADVANCED ASPHALT – GENERAL ENGINEERING CONTRACTOR 35835A, A – TRUCKEE, CA. 2.C.3. ALL OUT LAWN CARE – LAWN CARE – FERNLEY, NV. 2.C.4. BETTER BREATHING NV, LLC – SUPPLY & RENTAL OF OXYGEN EQUIPMENT – FERNLEY, NV. 2.C.5. BVD INC. – ROOFING & SIDING CONTRACTOR 43646A, C-15 – SPARKS, NV. 2.C.6. CLEM LIPKE CONSTRUCTION – GENERAL BUILDING CONTRACTOR 38470, B – FALLON, NV. 2.C.7. FERNLEY FARMERS MARKET & OTHER EVENTS – FARMERS MARKET – DAYTON, NV. 2.C.8. IMPACT GRAPHICS – GRAPHIC DESIGN, SIGNAGE & MARKETING – FERNLEY, NV. 2.C.9. SAVE MONEY AT THE PUMP, ETC – FUEL SAVER & CRAFTS – RENO, NV. 2.C.10. SLIPPERY SOLUTIONS, INC. – FLOOR CARE/CLEANING – SPARKS, NV. 2.C.11. SUSHIMOTO FERNLEY – RESTAURANT – RENO, NV. 2.C.12. VIKING ORNAMENTAL – ARTISTIC ITEMS AT FARMERS MARKET – FERNLEY, NV. ---PAGE BREAK--- 6/18/2008 Page 2 of 6 2.D. ADDRESS LIQUOR LICENSE FOR SUSHIMOTO LOCATED AT 1360 N. HWY 95A FERNLEY, NV. 2.E. ADDRESS AWARD OF DESERT LAKES SEWER LIFT STATION IMPROVEMENTS CONSTRUCTION CONTRACT. This item was APPROVED by a vote of 5-0-0. 2.F. ADDRESS AWARD OF FINANCIAL CONSULTING SERVICES CONTRACT WITH JNA CONSULTING, IN THE AMOUNT NOT TO EXCEED $10,000.00, AS CAPITAL IMPROVEMENTS ADVISORY COMMITTEE AND CITY COUNCIL ADVISOR DURING ROAD IMPACT FEE PROCESS. After a brief discussion NO action was taken on this item. 2.G. ADDRESS AGREEMENT WITH NEVADA DEPARTMENT OF TRANSPORTATION (NDOT) TO REIMBURSE THE CITY OF FERNLEY FOR REPLACING WATERLINES AT THE NEVADA PACIFIC PARKWAY INTERCHANGE. 2.H. ADDRESS APPROVAL OF CHANGE ORDER #4 FOR THE WATER TREATMENT PLANT PROJECT. {End of Consent Agenda} Item 2.G. was REMOVED at the request of City Manager Gary Bacock. Items 2.E. and 2.F. were PULLED from the consent agenda to be discussed separately. A motion to approve the consent agenda as modified was APPROVED by a vote of 4-0-1 Chaffin abstained. 3. ADDRESS AUTHORIZATION TO WITHDRAW FROM THE PUBLIC EMPLOYEES BENEFITS PROGRAM (PEBP) FOR EMPLOYEE GROUP BENEFITS AND CHANGE TO THE NEVADA LEAGUE OF CITIES PROGRAM FOR EMPLOYEE GROUP BENEFITS. This item was APPROVED by a vote of 5-0-0. 4. ADDRESS CITY OF FERNLEY’S CONSIDERATION OF DECISION TO SUPPORT AND APPROVE THE TRUCKEE RIVER OPERATING AGREEMENT. A motion to direct staff to prepare for a future meeting or special meeting to present to the City Council the question of whether or not the City of Fernley should support and approve the Truckee River Operating Agreement DIED for lack of a second. A motion to conditionally support and approve the Truckee River Operating Agreement and direct the Mayor and City Clerk to execute the agreement on behalf of the City of Fernley based upon the additional findings was APPROVED by a vote of 5-0-0. 5. ADDRESS CITY REPRESENTATIVE TO THE WESTERN NEVADA HOME CONSORTIUM. ---PAGE BREAK--- 6/18/2008 Page 3 of 6 A motion to appoint Administrative Specialist Leslieann Hayden as the interim representative was APPROVED by a vote of 5-0-0. 6. ADDRESS PROGRESS RELATING TO PUBLIC SAFETY TASK FORCE. NO action was taken on this item. 7. ADDRESS AN UPDATE ON THE CITY SERVICES FAIR. NO action was taken on this item. 8. ADDRESS INTERIM COMMUNITY DEVELOPMENT SERVICES FOR COMMUNITY DEVELOPMENT DEPARTMENT. A motion to authorize a Task Order for TRC to provide interim Community Development services was APPROVED by a vote of 5-0-0. 9. ADDRESS FERNLEY RAILROAD DEPOT INCLUDING, TEA-21 GRANT IMPROVEMENTS, OTHER FUTURE IMPROVEMENTS, AND OTHER DEVELOPMENT ISSUES. NO action was taken on this item. 10. ADDRESS FERNLEY RAILROAD DEPOT MANAGEMENT AND THE MANAGEMENT AGREEMENT WITH FERNLEY PRESERVATION SOCIETY (FPS). A motion to make a new agreement with FPS to change the references to the Town or Lyon County to the City as appropriate, that it provide for quarterly visits from the FPS to the Council to provide status, continued reports (referred to in the existing agreement) with the two parts (work to be proposed and work completed) and notify the City of plans for events was APPROVED by a vote of 4-1-0 Martin opposed. 11. ADDRESS ADOPTION OF A RESOLUTION PROVIDING CONSENT BY THE CITY OF FERNLEY FOR INCLUSION IN A GENERAL IMPROVEMENT DISTRICT CREATED BY LYON COUNTY PURSUANT TO NRS 318.116(7), FURNISHING STREETS AND ALLEYS, WHERE THE CITY OF FERNLEY’S CONSENT IS CONTINGENT UPON APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN CITY OF FERNLEY AND LYON COUNTY WHERE LYON COUNTY DISTRIBUTES TO THE CITY OF FERNLEY ALL TAXES AND MONIES COLLECTED WITHIN THE INCORPORATED BOUNDARIES OF THE CITY OF FERNLEY BY AND THROUGH THE CREATED GENERAL IMPROVEMENT DISTRICT FURNISHING STREETS AND ALLEYS. A motion to approve this item FAILED by a vote of 2-3-0 Chaffin, Logue, and Mortensen opposed. ---PAGE BREAK--- 6/18/2008 Page 4 of 6 12. ADDRESS INTERLOCAL AGREEMENT BETWEEN CITY OF FERNLEY AND LYON COUNTY REGARDING THE DISTRIBUTION OF FUNDS COLLECTED BY AND THROUGH THE CREATION OF A GENERAL IMPROVEMENT DISTRICT FOR FURNISHING STREETS AND ALLEYS WHERE LYON COUNTY DISTRIBUTES TO THE CITY OF FERNLEY ALL TAXES AND MONIES COLLECTED WITHIN THE INCORPORATED BOUNDARIES OF THE CITY OF FERNLEY. This item was removed initially, but then readdressed at the request of Councilman Eilrich. A motion to re-agendize items 11 and 12 and authorize the City Manager to communicate via a letter (to Lyon County) that the City Council will reconsider the resolution and interlocal agreement on July 2nd was APPROVED by a vote of 5-0-0. 13. ADDRESS RESOLUTION TO ADOPT 2008 CITY OF FERNLEY WATER MASTER PLAN. This item was APPROVED with the removal of the items indicated in the presentation by TRC by a vote of 5-0-0. 14. ADDRESS RESOLUTION TO ADOPT THE CITY OF FERNLEY PUBLIC WORKS DESIGN STANDARDS. This item was APPROVED with the exception of the changes noted by Public Works Director Lowell Patton by a vote of 5-0-0. 15. ADDRESS POSSIBLE ADJUSTMENTS TO WATER AND SEWER CUSTOMER ACCOUNTS WHEN METER FAILURES ARE DISCOVERED. This item was APPROVED by a vote of 4-1-0 Martin opposed. 16. ADDRESS CHANGE IN POLICY REQUIRING STAFF REPORTS TO BE AVAILABLE BY NOON ON THE MONDAY BEFORE A MEETING, INCLUDING MODIFICATION OF THE SAMPLE REPORT AND REPORT PREPARATION PROCESS. A motion to approve the proposed changes to the Staff report was APPROVED by a vote of 5-0-0. 17. ADDRESS IDENTIFICATION AND RECOGNITION OF PILLARS OF THE COMMUNITY (THOSE WHO PROVIDE YEARS OF COMMUNITY SERVICE). A motion to approve the implementation of a City of Fernley Community Award program as documented (with a change in the name of the award) in the Staff report to establish a sustainable awards program that will bring distinction to Fernley and advance community service, volunteerism and civic development in the City was APPROVED by a vote of 4-1-0 Mortensen opposed. 18. ADDRESS INVITATION TO BUSINESS COMMUNITY FOR A PUBLIC MEETING REGARDING THEIR CONCERNS. ---PAGE BREAK--- 6/18/2008 Page 5 of 6 NO action was taken on this item, however there was consensus to hold a community meeting in the 4:00p.m. portion of a future City Council meeting, date to be determined when a Community Development Director was secured. 19. ADDRESS DISCUSSION OF BILL # 1, ORDINANCE #2001-001 INCLUDING, THE ROLL OF THE CITY MANAGER AND THE INTERACTION WITH THE ROLLS OF THE MAYOR AND CITY COUNCIL. This item was addressed close to the 10:00p.m. deadline; thus a motion to continue discussion on this item until 10:30p.m. was APPROVED by a vote of 5-0-0. After much discussion, a motion to direct Staff to prepare an ordinance modifying Ordinance #2001-001, section 5 regarding oversight of City department (head) hiring and appeal process for termination, including a Staff report detailing the legality (of the modifications), to be proposed at a future City Council meeting FAILED by a vote of 2-3-0 Logue, Martin, and Mortensen opposed. 20. ADDRESS POLICY REGARDING DISMISSAL OF DEPARTMENT DIRECTORS. Due to the late hour, this item was CONTINUED by Mayor Cutler. 21. PUBLIC INPUT. (6:00 p.m. Time Certain) Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. NO action was taken on this item. There was a request made asking the Council and Mayor to draft a letter addressed to the Nevada Department of Transportation showing the City’s support of a traffic facility (signal) at the intersection of Fremont Street and Chisholm Trail. 22. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. NO action was taken on this item. 23. ADDRESS REPORT BY TRUCKEE CARSON IRRIGATION DISTRICT REPRESENTATIVE. NO action was taken on this item. 24. ADDRESS REPORT BY LYON COUNTY SHERIFF’S DEPARTMENT. NO action was taken on this item. RECESS TO CONVENE AS THE PLANNING BOARD OF APPEALS. ---PAGE BREAK--- 6/18/2008 Page 6 of 6 25. PUBLIC HEARING: (6:30 p.m. Time Certain) ADDRESS APPEAL 08-04 OF THE PLANNING COMMISSION RULING OF DENIAL FOR TENTATIVE PARCEL MAP APPLICATION TPM 08-06 FOR DANIEL MCCREARY PARCEL MAP TO DIVIDE A 5.06-ACRE PARCEL ZONED RR-1 INTO FOUR PARCELS. APN 20-361-10. A motion to approve the appeal ATM 08-04 and overturn the Planning Commission by approving TPM 08-06 with eight conditions on pages 6 and 7 of the Staff report, with the exception of condition 2, which would be modified to “…the site plan shall meet the requirements of the North Lyon County Fire Protection District including but not limited to: placement of fire hydrants and fire lanes; and fire sprinklers on any subsequent dwellings…” , and reference to a secondary access stricken from the conditions was APPROVED by a vote of 3-2-0 Martin and Mortensen opposed. ADJOURN AND RECONVENE AS FERNLEY CITY COUNCIL. 26. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Future agenda items included: Address a Traffic (Transportation) Master Plan 27. ADJOURNMENT. The meeting was ADJOURNED at 10:35 p.m. by a vote of 5-0-0.