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SUMMARY OF ACTION FCC Meeting: Tuesday, June 15, 2011 5:00 p.m. OPEN MEETING – PLEDGE OF ALLEGIANCE 1. ROLL CALL. Present: Councilwoman Malloy, Councilman Parsons, Councilman Edgington, Councilman Chaffin, Councilman Eilrich. 2. APPROVAL OF THE AGENDA. Interim City Manager Turnier noted there were no changes to the agenda. 3. LEGISLATIVE UPDATE FROM NEVADA BUSINESS STRATEGIES INCLUDING, BUT NOT LIMITED TO, PROPOSED SENATE AND ASSEMBLY BILLS, CONSOLIDATED TAX, AND OTHER LEGISLATIVE ISSUES THAT RELATE TO THE CITY OF FERNLEY ( LIST OF BDRS, ABS AND SBS IS AVAILABLE UPON REQUEST AND CAN BE VIEWED ON-LINE). No action was taken on this item it was informational only. 4. PROCLAMATIONS BY THE MAYOR. Interim City Manager Fred Turnier provided power point presentation for Mayor’s clean sweep. Councilman Edgington issued City of Fernley pins and certificates to Girl Scouts that participated in the clean-up day. Mayor Goodman issued certificates to corporate sponsors - Sherwin Williams, Lowe’s and PSC. 5. PUBLIC INPUT. Public comment is limited up to five minutes per person. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. Public input is prohibited regarding comments, which are not relevant to, or within the authority of, the public body, or if the content of the comments is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal attacks or interfering, with the rights of other speakers. No action was taken on this item. It was informational only. 6. CONSENT AGENDA: (PLEASE NOTE: All matters listed under the consent agenda are considered routine, and may be acted upon by the Council members in one motion, and without an extensive hearing. Any member of the Council or member of the public may request that an item be taken from the consent agenda, discussed, and acted upon separately during this meeting.) A. ACCEPT VOUCHERS REPORT. B. APPROVAL OF MINUTES – 05/17/2011 C. AUTHORIZE THE WRITE-OFF OF WATER AND SEWER ACCOUNT BALANCES THAT ARE DEEMED TO BE UNCOLLECTIBLE IN THE AMOUNT OF $18,398.49. ---PAGE BREAK--- 06/15/2011 FCC Page 2 of 7 D. AWARD THE 2011 ANNUAL FIRE PROTECTION CONTRACT TO ABC FIRE AND CYLINDER SERVICE IN THE AMOUNT OF $2,599.00. E. APPROVAL OF AGREEMENT WITH NV ENERGY FOR ELECTRICAL UTILITY RELOCATION DESIGN AS PART OF THE NEVADA PACIFIC PARKWAY EXTENSION. F. APPROVE INTERLOCAL AGREEMENT BETWEEN THE WESTERN NEVADA HOME CONSORTIUM (WNHC), CITY OF FERNLEY, AND OTHER MEMBER ENTITIES FOR FISCAL YEARS 2012, 2013, AND 2014. G. APPROVAL OF A CONTRACT FOR WATER RIGHTS SURVEYOR / ENGINEERING SERVICES RELATED TO WATER RIGHTS TO STANKA CONSULTING, LTD. IN THE AMOUNT NOT TO EXCEED $50,000, AND OTHER MATTERS PROPERLY RELATED THERETO. H. APPROVAL OF A CONTRACT FOR LEGAL SERVICES RELATED TO WATER RIGHTS TO TAGGART & TAGGART, LTD. IN THE AMOUNT NOT TO EXCEED $150,000, AND OTHER MATTERS PROPERLY RELATED THERETO. I. AWARD OF AUTUMN WINDS EXERCISE PATH CONSTRUCTION CONTRACT TO ATLAS CONSTRUCTION IN THE AMOUNT OF $32,673.00 AND THE PURCHASE OF AN ENERGI FITNESS SYSTEM TO BE FUNDED BY RESIDENTIAL CONSTRUCTION TAX (RCT) REVENUE. J. AWARD OF THE IN TOWN PARK TENNIS COURT RECONSTRUCTION CONTRACT TO ADVANCED ASPHALT IN THE AMOUNT OF $39,799.00 TO BE FUNDED BY RESIDENTIAL CONSTRUCTION TAX (RCT) REVENUE. K. AWARD OF OUT OF TOWN PARK PARKING AREA IMPROVEMENT CONTRACT TO KING CONSTRUCTION, INC. IN THE AMOUNT OF $14,260.00 FUNDED IN PART BY RESIDENTIAL CONSTRUCTION TAX (RCT) REVENUE. L. AWARD OF FERNLEY BMX PARK CONSTRUCTION CONTRACT TO KING CONSTRUCTION INC. IN THE AMOUNT OF $41,692.50 TO BE FUNDED BY RESIDENTIAL CONSTRUCTION TAX (RCT) REVENUE. M. APPROVAL OF PURCHASE OF A BACKUP PUMP FROM SMITH AND LOVELACE FOR $11,057 FOR THE WEST LIFT STATION. {END OF CONSENT AGENDA} Motion: to approve consent agenda as submitted. Action: Approve, Moved by Councilman Chaffin, Seconded by Councilman Edgington. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 7. DISCUSSION AND POSSIBLE APPROVAL OF MAYOR’S APPOINTMENT OF: A. JOE MACHADO TO PLANNING COMMISSION; AND B. RE-APPOINTMENT OF LESLIEANN HAYDEN TO WESTERN NEVADA HOME CONSORTIUM. Motion: to accept Mayor’s nomination of Joe Machado to Planning Commission, Action: Approve, Moved by Councilman Edgington, Seconded by Councilwoman Malloy. Vote: Motion carried by unanimous roll call vote (summary: Yes = ---PAGE BREAK--- 06/15/2011 FCC Page 3 of 7 Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. Motion: to accept Mayor's reappointment of Leslieann Hayden to Nevada Home Consortium, Action: Approve, Moved by Councilman Chaffin, Seconded by Councilman Eilrich. Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons. No: Councilwoman Malloy. 8. PRESENTATION AND POSSIBLE ACCEPTANCE OF RENEWAL PROPOSAL FROM NEVADA PUBLIC AGENCY INSURANCE POOL (POOL). Motion: to accept the renewal proposal from Nevada Public Insurance, Action: Approve, Moved by Councilman Parsons, Seconded by Councilman Edgington. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 9. REVIEW AND POSSIBLE ACTION ON TENTATIVE AGREEMENT BETWEEN CITY OF FERNLEY AND IBEW LOCAL 1245 FOR A COLLECTIVE BARGAINING AGREEMENT WITH A TERM OF JULY 1, 2011 TO JUNE 30, 2012. Motion: to approve the Tentative Agreement between the City of Fernley and IBEW Local 1245 for a Collective Bargaining Agreement with a term of July 1, 2011 to June 30, 2012 with the change of dropping step L, Action: Approve, Moved by Councilman Eilrich, Seconded by Councilman Parsons. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 10. DISCUSSION AND POSSIBLE ACTION REGARDING ACCEPTANCE OF JOB DESCRIPTION CHANGES FROM TREATMENT PLANT OPERATOR I TO WATER TREATMENT PLANT UTILITY OPERATOR AND FROM TREATMENT PLANT OPERATOR II TO WATER TREATMENT PLANT SHIFT OPERATOR TO INCLUDE DIRECTION TO STAFF FOR MODIFICATION OF THE POSITION CONTROL AND SALARY RANGE CHART. Motion: to approve the job descriptions of Water treatment Plant Utility Operator and Water treatment Plant Shift Operator in lieu of treatment Plant Operator levels I & II modification to the Position Control Chart, Salary Range Chart, and other matters properly related thereto, Action: Approve, Moved by Councilman Chaffin, Seconded by Councilman Eilrich. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 11. PRESENTATION AND DISCUSSION ON THE PROPOSED TEMPORARY COMMERCIAL BOND DEBT ASSESSMENT, INCLUDING BUT NOT LIMITED TO HISTORY OF WATER ---PAGE BREAK--- 06/15/2011 FCC Page 4 of 7 BOND DEBT, SUMMARY OF ACTION RELATED TO ADDRESSING THE BOND DEBT SHORTFALL, AND APPROACHES TO CALCULATION OF TEMPORARY COMMERCIAL ASSESSMENT SUCH AS CONSUMPTION BASED, METER BASED, OR FLAT FEE BASED ASSESSMENT. No action was taken on this item. It was discussion only. 12. DISCUSSION AND POSSIBLE APPROVAL OF BUSINESS IMPACT STATEMENT AS IT RELATES TO THE ADDITION OF A COMMERCIAL TEMPORARY ASSESSMENT FOR WATER BOND DEBT SERVICE. Motion: to approve the Public Works Department Business Impact Statement as it related to the addition of a Commercial Temporary Assessment for Water Bond Debt Service, Attachment A and as reflected in tonight's item 12, Action: Approve, Moved by Councilman Chaffin, Seconded by Councilwoman Malloy. Vote: Motion passed (summary: Yes = 3, No = 2, Abstain = Yes: Councilman Chaffin, Councilman Parsons, Councilwoman Malloy. No: Councilman Edgington, Councilman Eilrich. 13. DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION #2011-003 FOR FLAT RATE FEE ASSESSMENT FOR COMMERCIAL USERS. Motion: to adopt Resolution #2011-003 for a flat rate assessment for commercial users of $36 per month, Action: Approve, Moved by Councilman Parsons, Seconded by Councilwoman Malloy. Vote: Motion passed (summary: Yes = 3, No = 2, Abstain = Yes: Councilman Chaffin, Councilman Parsons, Councilwoman Malloy. No: Councilman Edgington, Councilman Eilrich. 14. DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO COMPLETE A NEW BUSINESS IMPACT STATEMENT FOR TEMPORARY COMMERCIAL WATER BOND DEBT ASSESSMENT. This item was not heard at the meeting. 15. DISCUSSION AND POSSIBLE ADOPTION OF BILL #166 AS AN ORDINANCE AMENDING FERNLEY MUNICIPAL CODE, TITLE TWO (BOARDS AND COMMISSIONS), BY THE MODIFICATION OF CHAPTER FOUR, ESTABLISHING THE CITY OF FERNLEY CONVENTION AND TOURISM AUTHORITY, BY DESIGNATING THE CITY COUNCIL OF THE CITY OF FERNLEY AS THE CITY OF FERNLEY CONVENTION AND TOURISM AUTHORITY, COMPENSATIONS AND EXPENSES, OPERATING REGULATIONS AND OTHER MATTERS PROPERLY RELATED THERETO. Motion: to adopt Bill #166 as an Ordinance amending Fernley Municipal Code, Title Two (Boards and Commissions), by the modification of Chapter 4, establishing the City of Fernley Convention and Tourism Authority Board, by designating City Council of the City of Fernley as the City of Fernley Convention and Tourism Authority Board, operating regulating s and other matters properly relating thereto. Moved by Councilman Parsons, Seconded by Councilman Chaffin. ---PAGE BREAK--- 06/15/2011 FCC Page 5 of 7 Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = Yes: Councilman Chaffin, Councilman Parsons, Councilman Edgington, Councilman Eilrich. No: Councilwoman Malloy 16. DISCUSSION AND POSSIBLE ADOPTION OF BILL #167 AS AN ORDINANCE AMENDING FERNLEY MUNICIPAL CODE, TITLE TWO (BOARDS AND COMMISSIONS), BY THE MODIFICATION OF CHAPTER TWO, BY DISSOLVING THE CITY OF FERNLEY ARTS & CULTURE COMMISSION, AND OTHER MATTERS PROPERLY RELATED THERETO. Motion: to adopt Bill #167, as an Ordinance amending Fernley municipal Code, title Two (Boards and Commissions), by the modification of Chapter Two by removing the designation of Arts and Culture Commission as an Official City Commission, removing City’s oversight of the Commission and other matters properly related thereto. Moved by Councilman Parsons. Seconded by Councilman Chaffin. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 17. DISCUSSION AND POSSIBLE ADOPTION OF BILL #164 AS AN ORDINANCE MODIFYING THE RESIDENTIAL CONSTRUCTION TAX FOR PARK RECREATION FACILITIES AND TO AMEND FROM TWO SEPARATE DISTRICTS INTO ONE DISTRICT, AND OTHER MATTERS PROPERLY RELATED THERETO. Motion: to adopt Bill #164 as an ordinance modifying the Residential Construction Tax for park recreation facilities and other matters properly related thereto and to amend from two separate districts into one district, Action: Approve, Moved by Councilman Parsons, Seconded by Councilman Edgington. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 18. PRESENTATION AND DISCUSSION ON THE BENEFITS AND CHALLENGES OF REDUCTION TO THE WATER RIGHT DEDICATION RATE. No action was taken on this item. It was informational only. 19. DISCUSSION AND POSSIBLE APPROVAL OF UPDATES TO THE CITY PERSONNEL MANUAL REGARDING CORE WORK WEEK AND ALTERNATIVE WORK SCHEDULES. Motion: to accept staff recommendation for B. – Ten Hours day for four days a week, Action: Approve, Moved by Councilman Eilrich, Seconded by Councilman Parsons. Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = Yes: Councilman Chaffin, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. No: Councilman Edgington. Motion: approve proposed changes to Sections 4.1, 4.3, 4.11, 5.1, 5.2 and 5.7 of the City of Fernley Personnel Manual, Action: Approve, Moved by Councilman Parsons, Seconded by Councilman Chaffin. ---PAGE BREAK--- 06/15/2011 FCC Page 6 of 7 Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 20. PRESENTATION AND POSSIBLE DIRECTION TO STAFF REGARDING NORTH LYON COUNTY FIRE PROTECTION DISTRICT PROPOSED RATE INCREASE REGARDING EMERGENCY MEDICAL SERVICES AND RELATED AMBULANCE FRANCHISE AGREEMENT. Motion: to direct the City Manager to research and prepare modifications, if necessary, to the Ambulance Franchise Agreement with the increase of up to Action: Approve, Moved by Councilman Parsons, Seconded by Councilman Chaffin. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 21. PRESENTATION AND DISCUSSION REGARDING STATUS OF TRANSFERRING OWNERSHIP OF LYON COUNTY CEMETERY TO THE CITY OF FERNLEY. No action was taken on this item. It was informational only. 22. DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING CONSOLIDATED TAX, BILL AB47, AND RELATED POTENTIAL LITIGATION. Motion: to direct Staff to determine the viability and fiscal impact of representation of the City in litigation to obtain equitable relief regarding Consolidated Tax. Moved by Councilman Parsons, Seconded by Councilman Chaffin. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 23. DISCUSSION AND POSSIBLE APPROVAL OF THE RESOLUTION # 2011-006 ADJUSTING THE REVENUES, EXPENDITURES FROM THE ORIGINAL FY 2011 APPROVED BUDGET AMOUNTS TO THE EXPECTED FISCAL YEAR 2011 AMOUNTS APPROVED BY COUNCIL ON MAY 18, 2010. Motion: to adopt the resolution adjusting the revenues, expenditures from the original FY 2011 approved budget amounts to the expected FY 2011 amounts approved by Council on May 18, 2010 with the corrections as noted, Action: Approve, Moved by Councilman Edgington, Seconded by Councilman Chaffin. Vote: Motion carried by unanimous roll call vote (summary: Yes = Yes: Councilman Chaffin, Councilman Edgington, Councilman Eilrich, Councilman Parsons, Councilwoman Malloy. 24. REPORTS BY CITY STAFF, CITY COUNCIL AND MAYOR. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. ---PAGE BREAK--- 06/15/2011 FCC Page 7 of 7 A. REPORTS BY LYON COUNTY SHERIFF’S DEPARTMENT, NORTH LYON COUNTY FIRE PROTECTION DISTRICT AND ADDITIONAL REPORTS AS RECOGNIZED BY THE MAYOR. B. REPORTS BY CITY STAFF, CITY COUNCIL AND MAYOR. No action was taken on this item. It was informational only. 25. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. The following agenda item was requested: Discussion regarding possibility of renewing the contract with the Nevada Business Strategies for lobbyist services. 26. ADJOURNMENT. Meeting adjourned at 9:05pm