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SUMMARY OF ACTION TAKEN FCC Meeting Date: Wednesday, January 6, 2010 1. ROLL CALL. There were no absences. Don Parsons arrived at 3:15pm. 2. APPROVAL OF THE AGENDA. There were no changes to the agenda. 3. CONSENT AGENDA: (PLEASE NOTE: All matters listed under the consent agenda are considered routine, and may be acted upon by the Council members in one motion, and without an extensive hearing. Any member of the Council or member of the public may request that an item be taken from the consent agenda, discussed, and acted upon separately during this meeting.) 3.A. ACCEPT VOUCHERS REPORT. 3.B. APPROVAL OF MINUTES – 11/18/2009 & 12/02/2009 3.C. APPROVAL OF A TWO MONTH EXTENSION OF CONTRACT FOR WATER TREATMENT PLANT OPERATORS WITH AEROTEK E&E 3.D. APPROVAL OF A TWO MONTH EXTENSION OF CONTRACT FOR HAULING OF WATER TREATMENT PLANT RESIDUALS TO CLEAN HARBORS ENVIRONMENTAL SERVICES {End of Consent Agenda} A motion to approve consent agenda minus item 3.A.and 3.C. was APPROVED by a vote of 4-0-1, Parsons absent. A motion to approve item 3.A. was APPROVED by a vote of 5-0-0. A motion to approve a two month extension of contract for hauling of Water Treatment Plant residuals to Clean Harbors Environmental Services and authorizer the Mayor and City Clerk to Execute the Necessary documents was APPROVED by a vote of 5-0-0. RECESS TO CONVENE AS JOINT CITY COUNCIL AND PLANNING COMMISSION FINANCIAL UPDATE WORKSHOP. 4. DISCUSSION OF FINANCIAL SITUATION FOR YEAR 2010 INCLUDING DISCUSSION OF PROPERTY TAXES. There was no action taken. It was informational only. ADJOURN TO RECONVENE AS THE CITY COUNCIL. ---PAGE BREAK--- 1/06/2010 FCC Page 2 of 4 REGULAR AGENDA: 5. DISCUSSION AND POSSIBLE ACTION ON ADOPTION OF BILL # 144 AS AN ORDINANCE MODIFYING TITLE 2 (BOARDS AND COMMISSIONS) BY AMENDING CHAPTER 2, SECTION A (COMMISSION ESTABLISHED-MEMBERSHIP), OF THE FERNLEY MUNICIPAL CODE BY INCREASING THE NUMBER OF ARTS & CULTURE COMMISSION MEMBERS FROM FIVE MEMBERS TO SEVEN TO SERVE ON THE ARTS & CULTURE COMMISSION. A motion to adopt Bill #144 as an ordinance #2010-001 revising ordinance #2007- 006, which established a City of Fernley Arts and Culture Commission, to increase the number of Arts and Culture Commission members from five members to seven members was APPROVED by a vote of 5-0-0. 6. PUBLIC HEARING (TIME CERTAIN 4:00PM): DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF BILL #146 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENTER INTO A DEVELOPMENT AGREEMENT (DA 09-56) WITH GUARANTY PLUS PROPERTIES LLC-2 TO EXTEND THE PERIOD OF TIME FOR FINAL MAP APPROVAL OF TRUCKEE RIVER RANCH PHASE III (TSM 03-07), LOCATED IN THE VICINITY OF DESERT SHADOWS LANE AND CLEARWATER PARKWAY, SOUTH OF THE TCID CANAL; APN: 21-301-46. A motion to adopt Bill #146 as an Ordinance which would authorize the City of Fernley to enter into a Development Agreement (DA 09-56) with Guaranty Plus Properties LLC-2 to extend the period of time for final map approval for Truckee Rive Ranch Phase III (TSM 09-07), located in the vicinity of Desert Shadow Lane and Clearwater Parkway, south of the TCID Canal. APN 21-301-46, based on the discussion and findings provided in the attached Staff Report and amendments made by the Council for the bridge construction timeframes as well as authorizing staff to grant extension of time for bridge construction if certain unforeseeable circumstances arise was APPROVED by a vote of 5-0-0. 7. DISCUSSION ON A MASTER PLAN AMENDMENT, MPA 10-17 FERNLEY VILLAGE, TO CHANGE THE LAND USE CLASSIFICATION FROM RESIDENTIAL HIGH DENSITY TO MULTI-FAMILY FOR 18.13 ACRES LOCATED IN THE VICINITY NORTH OF WESTERLUND LN AND EAST OF SILVER LACE BLVD (APN’S 21-103- 45; 22-561-01; 22-561-02; 22-561-03; 22-561-04; 22-561-05; 22-562-01; 22-562-02; 22-562-03; 22-562-04; 22-562-05; 22-562-06; 22-562-07; 22-562-08). There was no action taken. It was discussion only item. 8. DISCUSSION AND INTRODUCTION OF BILL #145 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENACT A ZONING MAP AMENDMENT, ZMA 10-16, TO CHANGE THE ZONING FROM NR-1/PD (SINGLE FAMILY, 6,000 SQUARE FOOT LOTS WITH A PLANNED DEVELOPMENT OVERLAY) TO NR-2 (MULTIPLE RESIDENCE) FOR 18.13 ACRES LOCATED IN THE VICINITY NORTH OF WESTERLUND LN AND EAST OF SILVER LACE BLVD (APN’S 21-103- 45; 22-561-01; 22-561-02; 22-561-03; 22-561-04; 22-561-05; 22-562-01; 22-562-02; ---PAGE BREAK--- 1/06/2010 FCC Page 3 of 4 22-562-03; 22-562-04; 22-562-05; 22-562-06; 22-562-07; 22-562-08) AND OTHER MATTERS PROPERLY RELATED THERETO. A motion to introduce Bill #145 as an Ordinance which would enact a Zoning Map Amendment, ZMA 10-16 to change the zoning from NR-1/PD (Single-family, 6,000 square foot lots with a Planned Development Overlay) to NR-2 (Multiple Residence) for approximately 18.13 acres located in the vicinity north of Westerlund Lane and east of Silver Lace Blvd., based on the discussion and findings provided in the November 10, 2009 Planning Commission Staff Report was made. 9. UPDATE, DISCUSS AND POSSIBLE ACTION REGARDING WATER DEVELOPMENT PROJECTS AND ACTIVITES, INCLUDING NEGOTIATIONS WITH PYRAMID LAKE PAIUTE TRIBE AND COORDINATION WITH THE UNITED STATES BUREAU OF RECLAMATION. A motion to direct staff to continue negotiations with the Pyramid Lake Paiute Tribe and to continue to coordinate with the United States Bureau of Reclamation regarding water development projects and activities was APPROVED by a vote of 5- 0-0. 10. EVALUATION OF CITY ATTORNEY POSITION WITH ANALYSIS OF CURRENT AND FUTURE CONSULTING SERVICES, AS WELL AS A RECOMMENDATION RELATIVE TO WHETHER A FULL TIME CITY ATTORNEY IS NEEDED. A motion to follow the City Manger’s recommendation of hiring a part-time attorney and contract out prosecutorial services was APPROVED by a vote of 5-0-0. 11. DISCUSSION OF ENERGY CONSERVATION CONCEPT AS PRESENTED BY SUSAN SEIDL. No action was taken. It was informational item only. 12. DISCUSSION AND POSSIBLE ACTION ON THE FISCAL YEAR 2010/2011 CDBG GRANT APPLICATIONS, INCLUDING PRESENTATIONS OF SUBMITTED PROPOSALS. A motion to select Hardie Lane Improvement Project for CDBG application and authorize the Mayor to sign a letter of support for the project was APPROVED by a vote of 5-0-0. 13. CONSIDERATION AND POSSIBLE APPROVAL OF MAYOR’S APPOINTMENTS TO FILL VACANCIES: 13.A. BOARD OF DIRECTORS OF THE WESTERN NEVADA DEVELOPMENT DISTRICT; 13.B. WESTERN NEVADA COLLEGE DISTRICT; 13.C. EAST TRUCKEE CANYON CITIZEN ADVISORY BOARD; 13.D. BUILDING BOARD OF APPEALS; AND ---PAGE BREAK--- 1/06/2010 FCC Page 4 of 4 13.E. LYON COUNTY ROOM TAX BOARD. A motion to approve Mayor’s appointments to fill vacancies in indicated Boards as stated was approved by a vote of 5-0-0. (Greg Evangelatos and Bob Chase for Western Nevada Development District, Kelly Malloy and LeRoy Goodman to Western Nevada College, Ed Meagher to East Truckee River Advisory Board, James Hoover and Brook Renslow to Building Board of Appeals and Leslieann Hayden to Lyon County Room Tax Board) 14. DISCUSSION AND POSSIBLE ACTON REGARDING COUNCILMAN PARSONS REQUEST TO REDUCE PAPER CONSUMPTION BY THE CITY COUNCIL. A motion to direct staff start converting paper agenda packets to electronic format and present a Plan of Conversion including a quote for the cost of equipment to the Council was APPROVED by a vote of 5-0-0. 15. PUBLIC INPUT. Public comment is limited to five minutes per person. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. Public input is prohibited regarding comments, which are not relevant to, or within the authority of, the public body, or if the content of the comments is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal attacks or interfering, with the rights of other speakers. No action was taken on this item. 16. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 16.A. REPORTS BY CITY STAFF, CITY COUNCIL AND MAYOR. No action was taken on this item. 17. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. There were no future agenda items requests made. 18. ADJOURNMENT. The meeting adjourned at 8:00 pm.