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Todd Cutler, Mayor Charles Shepperd, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Ralph Menke, Ward 5 FERNLEY CITY COUNCIL MEETING Summary of Action Taken WEDNESDAY, FEBRUARY 21, 2007 Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN 1. PUBLIC INPUT. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. 2. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 3. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 3.A. ADDRESS PAYMENT OF VOUCHERS 3.B. ADDRESS APPROVAL OF MINUTES, INCLUDING: 1/17/07, 1/20/07 & 1/24/07. 3.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 3.C.1. AUSANO PLUMBING – PLUMBING & HEATING CONTRACTOR 67823, C-1 – FERNLEY, NV. 3.C.2. FERNLEY FAMILY MEDICAL CENTER – MEDICAL OFFICE – FERNLEY, NV. 3.C.3. FIRST AMERICAN TITLE INSURANCE CO. – TITLE & ESCROW CO. – FERNLEY, NV. 3.C.4. GENESIS TILE CORP. OF NEVADA – TILING, INSTALL MARBLE, FINISHING FLOORS CONTRACTOR 60785, 60786, 60787 – SPARKS, NV. 3.C.5. HONEA INSURANCE SERVICES – INSURANCE – FERNLEY, NV. 3.C.6. KP’S CLEANING – BUILDING MAINTENANCE – FERNLEY, NV. 3.C.7. LIBERATOR SALES – MAGAZINE SALES – DOOR TO DOOR – SOLANO BEACH, CA. 3.C.8. M J PLUMBING, INC. – PLUMBING & HEATING CONTRACTOR 64622, C-1, SPARKS, NV. 3.C.9. PAPA’S DOZEN VENDING – VENDING MACHINES – SPARKS, NV. 3.C.10. QUICK SPACE – TEMPORARY OFFICE TRAILER RENTALS & STORAGE CONTAINERS – RENO, NV. ---PAGE BREAK--- 2/21/07 Page 2 of 5 3.C.11. VALLEY HOE – GENERAL BUILDING & ENGINEERING CONTRACTOR 22691, 22733, B&A – RENO, NV. 3.C.12. WILKEYS CONSTRUCTION CO. – GENERAL ENGINEERING CONTRACTOR 58297, A – PLEASANT GROVE, CA. 3.C.13. YOU MAKE THE CALL – SALE/RENTAL OF UMPIRE EQUIPMENT – FERNLEY, NV. 3.D. ADDRESS REQUEST BY JIM SPENELLA FOR 1 WATER AND .58 SEWER WILL-SERVES FOR SPENELLA OFFICE BUILDING; LOCATED AT 330 MAIN STREET; APN 020-101-06. 3.E. ADDRESS REQUEST BY CAL EILRICH FOR .41 WATER AND 1.20 SEWER WILL-SERVES FOR FERNLEY BUSINESS PLAZA; LOCATED AT 1369 E. FREMONT LANE; APN 021-272-20. 3.F. ADDRESS REQUEST BY MICHAEL SPECCHIO FOR 1 WATER AND .725 SEWER WILL-SERVES FOR SPECCHIO COMMERCIAL 45 HIGHWAY 95A; APN 020-041-57. This item was APPROVED (with the added voucher for Pacific States Communications in the amount of $5,036 for the phone system) by a vote of 4-0-1, Councilman Martin absent. Part of the voucher would be reimbursed by the North Lyon County Fire Protection District ($1,451.05). 4. ADDRESS DIAMOND F RANCH ISSUES RELATING TO THE BARN STRUCTURE, INCLUDING ANY ACCOMMODATION OF UPCOMING EVENTS SUCH AS THE ROCKY MOUNTAIN ELK FOUNDATION BANQUET. Action on this item included APPROVAL of the one time use of the Diamond F Ranch Barn Structure for the Rocky Mountain Elk Foundation Banquet being held on March 17, 2007; and continued assessment of the facility for (public)use by a vote of 3-1-1 Councilman Menke opposed, Councilman Martin absent. 5. ADDRESS LETTER OF SUPPORT OF THE AQUA TRAC WATER IMPORTATION PROJECT BEFORE THE STATE WATER ENGINEER. This item was APPROVED by a vote of 4-0-1, Councilman Martin absent. 6. PRESENTATION BY NEVADA GOVERNMENT FINANCE OFFICERS ASSOCIATION OF TWO AWARDS CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORT FOR THE COMPREHENSIVE ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2005 AND DISTINGUISHED BUDGET PRESENTATION AWARD FOR THE FISCAL YEAR 2006-2007 BUDGET. ---PAGE BREAK--- 2/21/07 Page 3 of 5 Awards were presented to City Manager Gary Bacock, City Treasurer Bonnie Duke and Mayor Cutler on behalf of the City. 7. PUBLIC HEARING: 7.A. ADDRESS PROPOSAL OF BILL #82 AS AN ORDINANCE ADOPTING INTERNATIONAL CODES. This item was withdrawn at the request of City Manager Gary Bacock to be addressed at the March 21, 2007 meeting. 7.B. ADDRESS PROPOSAL OF BILL #83 AS AN ORDINANCE ENACTING THE VOLUNTARY ANNEXATION OF SONTERRA/LAKEMONT/WADE; LOCATED ON EAST NEWLANDS DRIVE; APN’S 021-242-06 & 07. This item was APPROVED by a vote of 4-0-1 Councilman Martin absent. 8. ADDRESS CITY HALL EXPANSION PROJECT, INCLUDING: 8.A. PRESENTATION ON INTERIOR DESIGNS AND COLORS; 8.B. INTERNAL COLOR DESIGNS TO IMPROVE EMPLOYEE PRODUCTIVITY; 8.C. ACCEPTANCE OF DONATED FURNITURE FROM FEDERAL AVIATION ADMINISTRATION, AND; 8.D. OTHER RELATED ITEMS. Item 8B was removed at the request of City Manager Gary Bacock. Action was taken on item 8C. That item was APPROVED by a vote of 4-0-1 Councilman Martin absent. 9. ADDRESS MAJOR ORGANIZATIONAL CHANGES TO CITY DEPARTMENTS, INCLUDING, ADMINISTRATION, ADMINISTRATIVE SERVICES, PARKS & RECREATION, PUBLIC WORKS, AND COMMUNITY DEVELOPMENT. This item was APPROVED by a vote of 3-0-2 Councilman Menke abstained, Councilman Martin absent. 10. ADDRESS REQUEST BY THE CITY OF FERNLEY FOR WAIVER OF PARCEL MAP PURSUANT TO NEVADA REVISED STATUTES (NRS) 278.464 IN ORDER TO CREATE A PARCEL FOR CITY WELL #14; LOCATED AT THE NORTHEAST CORNER OF THE PARAMOUNT-NEVADA ASPHALT CO., LLC, EAST OF LOGAN LANE; APN 21-071-33. This item was withdrawn at the request Community Development Director Terry Gilbert and Public Works Director Lowell Patton pending further research. ---PAGE BREAK--- 2/21/07 Page 4 of 5 11. ADDRESS AWARD OF 2007 CRACK SEAL CONTRACT TO INTERMOUNTAIN SLURRY SEAL, INC., IN THE AMOUNT NOT TO EXCEED $94,444.00. This item was APPROVED by a vote of 4-0-1 Councilman Martin absent. 12. ADDRESS AWARD OF CONTRACT FOR THE PURCHASE OF A FOUR WHEEL DRIVE LOADER FOR THE PUBLIC WORKS DEPARTMENT. This item was APPROVED by a vote of 4-0-1 Councilman Martin absent. 13. ADDRESS OVERSIZE REIMBURSEMENT AGREEMENT WITH WAL-MART FOR SANITARY SEWER IMPROVEMENTS IN EAST NEWLANDS DRIVE. This item was withdrawn at the request of City Manager Gary Bacock. 14. ADDRESS REVISION OF THE EMPLOYEE PERSONNEL MANUAL, INCLUDING UPDATES FROM THE BARGAINING UNIT CONTRACT WITH THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245 AND UPDATES FROM THE COOPERATIVE FOR HUMAN RESOURCES MANAGEMENT. This item will be brought back for action at a subsequent meeting in its entirety. 15. ADDRESS CITY ATTORNEY POSITION, INCLUDING RECRUITMENT, STAFFING, AND RELATED ITEMS. This item will be brought back for action at a subsequent meeting and will include staffing options. 16. ADDRESS ATTENDANCE AT THE NATIONAL LEAGUE OF CITIES 2007 CONFERENCES FOR MAYOR CUTLER, COUNCILMAN CHAFFIN AND YOUTH CITY COUNCIL MAYOR FREEMAN. This item was APPROVED by a vote of 4-0-1 Councilman Martin absent. 17. ADDRESS CHANGING THE MEETINGS DATES THAT WOULD CURRENTLY FALL ON 5/16/07 MOVING TO 5/15/07 (FOR BUDGET PURPOSES) AND 7/4/07 & 11/21/07 DUE TO HOLIDAY IMPACTS. There was consensus to move the meetings to the following dates: Tuesday, March 15, 2007; Monday, July 2, 2007; and Monday, November 19, 2007 to accommodate the budget hearing and holidays. 18. ADDRESS DEVELOPMENT REQUIREMENTS FOR INFILTRATION GALLERIES IN LIEU OF RETENTION BASINS. ---PAGE BREAK--- 2/21/07 Page 5 of 5 No action was taken on this item. Public Works Director Lowell Patton will incorporate the request for the use of infiltration galleries into the updated design standards. 19. ADDRESS WATER UTILITY SHUTOFF PROCESS. This item was tabled, to be discussed when Councilman Martin was present. 20. ADDRESS THE CITY’S PHILOSOPHY OF HIRING OF CONTRACTORS VS. EMPLOYEES TO CONDUCT CITY BUSINESS. No action was taken on this item. 21. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Future agenda items included: Cost to Build a 12,000 square foot Public Facility at the Out-of-Town Park Discussion on the Upcoming Adoption of the 2006 ICC Codes Discussion Regarding How Councilmen Place Items on the Agenda (Review of Ordinance 2001-0001) Roles and Responsibilities of Councilmen and Mayor Issues Regarding Weeds in Easements Consideration of an Internship Program for the Mayor, City Council and Staff 22. ADJOURNMENT. The meeting ADJOURNED at 10:00 p.m. by a vote of 4-0-1 Councilman Martin absent.