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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Ralph Menke, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, January 2, 2008 The City Council meeting for Wednesday, January 2, 2008 began at 5:05 p.m. 5:00 p.m. CLOSED SESSION: MEETING OF FERNLEY CITY COUNCIL WITH ITS MANAGEMENT REPRESENTATIVE(S) REGARDING: LABOR NEGOTIATIONS AND BARGAINING WITH INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS (IBEW). 6:00 p.m. OPEN MEETING – PLEDGE OF ALLEGIANCE 1. ROLL CALL. It was noted that there were no absences. 2. PUBLIC INPUT. Items not agendized for this meeting cannot be acted upon other than to place them on future agendas. 3. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 4. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 4.A. ADDRESS PAYMENT OF VOUCHERS. 4.B. ADDRESS APPROVAL OF MINUTES, INCLUDING 12/5/07. 4.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 4.C.1. ALLIED SANITATION SANDGREN – SEPTIC PLUMBING & PORTABLE TOILET RENTAL – YERINGTON, NV 4.C.2. ALPINE CONCRETE & Construction inc. – concrete contractor 55466, C-5 – SPARKS, NV 4.C.3. CAMP DRESSER & MC KEE, INC. – ENGINEERING SERVICES – RENO, NV 4.C.4. CUSTOM LAWN & LANDSCAPE MAINTENANCE INC. – LANDSCAPE CONTRACTOR 59671, C-10 – SPARKS, NV ---PAGE BREAK--- 1/02/2008 Page 2 of 5 4.C.5. DECK IT OUT HOME IMPROVEMENT – CARPENTRY CONTRACTOR, 53078, C-3 – SPARKS, NV 4.C.6. GEOCON CONSULTANTS, INC. – CIVIL ENGINEERING – CARSON CITY, NV 4.C.7. GLORIA SALAS – CHILD CARE, 4 CHILDREN ONLY – FERNLEY, NV. 4.C.8. JEFF CODEGA PLANNING & DESIGN – CIVIL ENGINEERING & CONSULTING – RENO, NV 4.C.9. JP’S PIZZA SHACK AND THE MUCKY DUCK PUB – FOOD AND BAR – FERNLEY, NV 89408 4.C.10. LA JAROEN BOTIQUE – INTERNET CLOTHING – FERNLEY, NV. 4.C.11. PACIFIC COAST STEEL – STEEL REINFORCING & ERECTING CONTRACTOR 68509 C-14 – SAN DIEGO, CA 4.C.12. PEZONELLA ASSOCIATES, INC. – GEOTECHNICAL ENGINEERING – RENO, NV 4.C.13. REEVE-KNIGHT CONSTRUCTION, INC. – GENERAL BUILDING CONTRACTOR 37160, B – ROSEVILLE, CA 4.C.14. TRIUMPH ELECTRIC, INC. – ELECTRICAL CONTRACTOR 67820, C- 2 – SPARKS, NV 4.D. ADDRESS APPROVAL OF LIQUOR LICENSE FOR TJ’S PIZZA SHACK & THE MUCKY DUCK PUB. 4.E. ADDRESS CONTRACT MODIFICATION OF SERVICES OF PAUL TAGGART IN RELATION TO WORK PERFORMANCE UNDER THE TRUCKEE RIVER OPERATING AGREEMENT (TROA) GRANT. This item was APPROVED with the removal of item 4B, minutes for December 5, 2007 by a vote of 5-0-0. 5. ADDRESS UPCOMING 3 DAY WORKSHOP AND OVERVIEW OF THE STRATEGIC PLANNING PROCESS. NO action was taken on this item. Concerns were expressed about extending the workshop to Sunday. There was consensus to extend the meeting on Saturday later and only meet on Sunday if necessary. 6. PUBLIC HEARING: 6.A. ADDRESS SPECIAL USE PERMIT APPLICATION SUP 08-08 FOR WALLACE TRUE VALUE HARDWARE/MILTON AND MICHELLE WALLACE FOR A PROPOSED 13’ WIDE BY 4’ HIGH SIGN ON A 25’ HIGH POLE WITH AN 8’ WIDE BY 3’ HIGH LED READER BOARD; LOCATED AT 465 EAST MAIN STREET; APN 20-102-14. ---PAGE BREAK--- 1/02/2008 Page 3 of 5 This item was APPROVED by a vote of 5-0-0. 6.B. ADDRESS PROPOSAL OF BILL #103 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH FOOTHILLS OF FERNLEY LLC, TO EXTEND THE PERIOD OF TIME FOR FINAL MAP APPROVALS FOR FOOTHILLS OF FERNLEY PLANNED DEVELOPMENT (PD 04-05); APNS 21-161-20, 21, 22, & 23. This item was APPROVED by a vote of 5-0-0. 6.C. PUBLIC HEARING PURSUANT TO NRS 365.550(5) ADDRESS IDENTIFICATION OF ROADS AND STREETS MAINTAINED BY THE CITY OF FERNLEY FOR INCLUSION ON THE LISTING TO BE FILED WITH NEVADA DEPARTMENT OF TRANSPORTATION (NDOT). This item was APPROVED by a vote of 5-0-0. 7. ADDRESS CONSIDERATION OF CITY MANAGER’S MODIFIED EMPLOYMENT SERVICES AGREEMENT. A motion to approve the revised City Manager Employment Services Agreement 1 year conditional agreement from December 19th, 2007 including the clarifications and the following conditions: Contract to be extended from July 1, 2008, to June 30, 2009, 2) City Council provide a list of obtainable goals by February 2008, 3) Council evaluate performance in April 2008 and in October 2008, 4) Merit pay increase will be conditional upon combined evaluation of above average or above standard or higher rating in October (retroactive to July 1, 2008) FAILED by a vote of 2-3-0 Logue, Martin, and Mortensen opposed. A motion to approve the City Manager Employment Services 3 year Agreement dated January 2, 2008 was APPROVED by a vote of 4-0-1 Menke opposed. 8. ADDRESS REQUEST BY FERNLEY HALF MARATHON FOR CITY SUPPORT OF THEIR EVENT THROUGH FINANCIAL SUPPORT AND BY PROVIDING SAFETY EQUIPMENT, PERSONNEL, AND EMTS. A motion to provide support, as identified to the Back the Track project, including the acceptance of donations from the public to defray the City’s costs (if available) was APPROVED by a vote of 4-1-0 Martin opposed. 9. ADDRESS REQUEST BY LISA YOUNG FOR THE CITY TO TAKE OVER THE FARMER’S MARKET. A motion to continue Park’s Department and City operations without any changes was APPROVED by a vote of 4-0-1 Logue abstained. 10. ADDRESS CONSIDERATION OF PARTNERSHIP WITH OTHER ENTITIES RELATING TO THE NORTHERNNVISION INCUBATOR PROJECT LOCATED AT THE FERNLEY HIGH SCHOOL AREA OR CITY OF FERNLEY PROPERTY, INCLUDING JOINT USE AND COST SHARING OF THE FACILITY. ---PAGE BREAK--- 1/02/2008 Page 4 of 5 NO action was taken on this item. Mayor Cutler said due to mounting questions and lack of a written agreement, he advised the Northern Nevada Development Authority to continue on the Incubator Project without City sponsorship. The City asked for and would review further information as it became available regarding the project and possible future involvement. 11. ADDRESS DONATION OF SURPLUS OFFICE FURNITURE FROM THE CITY TO THE NON-PROFIT AMERICAN LEGION NEW FERNLEY OFFICE. This item was moved to the January 19, 2008 meeting at the request of City Manager Bacock. 12. ADDRESS REQUEST FOR MANDATORY GARBAGE REMOVAL WITHIN THE BOUNDARIES OF THE CITY OF FERNLEY, INCLUDING ALL RESIDENTIAL PROPERTIES ZONED RR-S AND SMALLER, COMMERCIAL, INDUSTRIAL PROPERTIES, ETC. NO action was taken on this item. Comments from the public would be considered when the City entered into upcoming franchise agreement negotiations with Waste Management. 13. ADDRESS STAFFING ISSUE STATUS RELATED TO THE CITY CLERK’S OFFICE, INCLUDING THE POSSIBILITY OF HIRING ADDITIONAL STAFF. NO action was taken on this item. City Manager Bacock would be performing an evaluation of the existing personnel and duties in the City Clerk’s Office and would give consideration to other possible solutions to solve the staffing issues. 14. ADDRESS LEASE AGREEMENT WITH DEPARTMENT OF MOTOR VEHICLES (DMV) FOR SPACE AT CITY HALL. This item was moved to the January 19, 2008 meeting at the request of City Manager Bacock. 15. ADDRESS AGREEMENT WITH NEVADA DEPARTMENT OF TRANSPORTATION (NDOT) FOR RELOCATION OF 14" WATERLINE UNDER NEVADA PACIFIC PARKWAY INTERCHANGE. This item was APPROVED by a vote of 5-0-0. 16. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Future agenda items included: Review of the Attendance Policy in light of the numerous meetings being scheduled. Discussion and Consideration of Possible Budget Saving Practices ---PAGE BREAK--- 1/02/2008 Page 5 of 5 17. ADJOURNMENT The meeting was ADJOURNED at 9:45 p.m. by a vote of 5-0-0.