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Todd Cutler, Mayor Kelly Malloy, Ward 1 Don Parsons, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Cal Eilrich, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, May 6, 2009 1. ROLL CALL. There were no absences. 2. ADDRESS ANY ADJUSTMENTS TO THE AGENDA INCLUDING ANY DELETED ITEMS. There were no changes to the agenda. 3. CONSENT AGENDA: (PLEASE NOTE: All matters listed under the consent agenda are considered routine, and may by acted upon by the Council members in one motion, and without an extensive hearing. Any member of the Council or member of the public may request that an item be taken from the consent agenda, discussed, and acted upon separately during this meeting.) 3.A. ADDRESS PAYMENT OF VOUCHERS 3.B. ADDRESS APPROVAL OF MINUTES – 04/01/2009 3.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 3.C.1. CUSTOM PAINTING & DECORATING – PAINTING & DECORATING CONTRACTOR 31414, C-4 – SPARKS, NV. 3.C.2. D L M HOME SOLUTIONS – CARPENTRY CONTRACTOR 73027, C-3 – FERNLEY, NV. 3.C.3. DEREK MAGUIN – 4TH OF JULY VENDOR – FERNLEY, NV. 3.C.4. DOLLAR SHACK PLUS INC. – NEW OWNER – FERNLEY, NV. 3.C.5. GOUGH DEVELOPMENT – RESIDENTIAL AND SMALL COMMERCIAL CONTRACTOR 31856, B-2 – RENO, NV. 3.C.6. JAIMIE DANIELS – PHOTOGRAPHY & CRAFTS – FERNLEY, NV. 3.C.7. KENISON CONSTRUCTION INC. – CARPENTRY CONTRACTOR 69069, C-3 – CARSON CITY, NV. 3.C.8. MARK EIDSON CONSTRUCTION – RESIDENTAL AND SMALL COMMERCIAL CONTRACTOR 485417, B-2 – RENO, NV. 3.C.9. MISTY MOUNTAIN MAINTENANCE – JANITORIAL & BUILDING MAINTENANCE – FERNLEY, NV. 3.C.10. V.I.P. CLEANING SERVICES – COMMERCIAL & RESIDENTIAL CLEANING – SPARKS, NV. 3.D. ADDRESS PURCHASE OF CXT RESTROOM FOR AUTUMN WINDS PARK. ---PAGE BREAK--- 09-05-06 Agenda FCC Summary Page 2 of 4 A motion to approve consent agenda minus items 3.A., 3.E., and 3.D. was APPROVED by a vote of 5-0-0. A motion to approve item 3.A. was APPROVED by vote of 5-0-0. A motion to approve purchase of a CXT Cortez model restroom for Autumn Winds Park (item 3.D.) was APPROVED by a vote of 4-1-0, Parsons opposed. A motion to authorize PSI Control Systems to purchase and install SCADA Control Panel and associated programming at the Water Treatment Plant, in the amount not to exceed $58,848.00 (item 3.E.) was APPROVED by a vote of 5-0-0. 4. ADDRESS DISCUSSION AND POSSIBLE ACTION TO APPROVE A PROPOSAL FOR PROFESSIONAL SERVICES WITH CONVERSE CONSULTANTS REGARDING EPA BROWNFIELDS SITE ASSESSMENT COALITION GRANT APPLICATION AND CURSORY RENEWABLE ENERGY POTENTIAL EVALUATION/GRANT APPLICATION FOR SUSTAINABLE REDEVELOPMENT. NO action was taken on this item. Council directed Staff to present this item at the June 3rd Council meeting and provide more detail in regard to the proposed grant application and possible sites. 5. ADDRESS UPDATES AND REVISIONS TO CITY OF FERNLEY TRAVEL POLICY. A motion to approve the revisions and updates to the City of Fernley Travel Expense Policy 5.16 of the City of Fernley Personnel manual with the following amendments: • For any in-State travel for the Council and Mayor, Council approval is required for expenses exceeding $700 Indexed for Inflation at CPI (Section 5.16.09. E) • Paragraph B, Travel Reimbursement (5.16.11) needs to be clarified “any over night travel”. • Paragraph B, Travel Reimbursement (5.16.11)- addition of “30 days completed within 30 days and mileage reimbursement within 90 days”. • Delete –in point 4 “it is recommended.” And replace with the language: “mileage reports are fully completed, approved, and submitted within 30 day from the travel date. Reimbursement for mileage reports submitted after 90 days from travel date will be denied by the Finance Director. And delete number 5 in 5.16.03. • Recommended opportunities for using shuttles and taxis. And add “when possible utilize shuttles and taxis to get to location and rental cars will be the last preferred option.” Section 5.16.06 was APPROVED by a vote of 5-0-0. ---PAGE BREAK--- 09-05-06 Agenda FCC Summary Page 3 of 4 6. ADDRESS APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF FERNLEY, DESERT ROSE PARK, INC, AND DON TIBBALS REGARDING THE DEDICATION OF DESERT ROSE DRIVE. A motion to approve the Memorandum of Understanding between the City of Fernley, Desert Rose Park, Inc., and Don Tibbals regarding the dedication of Desert Rose Drive was APPROVED by a vote of 5-0-0. 7. ADDRESS RESPONSE TO A LETTER FROM THE STATE OF NEVADA DEPARTMENT OF TAXATION RELATIVE TO AN INQUIRY FROM COUNCILMEMBER MALLOY RELATIVE TO ISSUES CONCERNING THE FINANCIAL STABILITY OF THE CITY OF FERNLEY. A motion to authorize sending the letter of response to the Department of Taxation as indicated in the agenda was APPROVED by a vote of 4-1-0, Malloy opposed. 8. PUBLIC INPUT. (6:00 Time Certain) Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. NO action was taken on this item. 9. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 9.A. ADDRESS REPORTS BY CITY COUNCIL 9.B. ADDRESS REPORTS BY CITY STAFF 9.B.1. ADDRESS REPORT BY CITY MANAGER 9.C. ADDRESS REPORT BY LYON COUNTY SHERIFF’S DEPARTMENT. 9.D. ADDRESS REPORT BY NORTH LYON COUNTY FIRE PROTECTION DISTRICT 9.E. ADDRESS REPORT BY TRUCKEE CARSON IRRIGATION DISTRICT REPRESENTATIVE. 9.F. ADDRESS ADDITIONAL REPORTS BY CITY AND COUNTY ORGANIZATIONS INCLUDING THE FOLLOWING: CHAMBER OF COMMERCE, YOUTH CITY COUNCIL, LONG-TERM RECOVERY TEAM, ARTS AND CULTURE COMMISSION, FERNLEY VOLUNTEER FIRE DEPARTMENT AMBULANCE SERVICE, AND OTHER ORGANIZATIONS AS MAYOR RECOGNIZES. 9.G. ADDRESS LEGISLATIVE UPDATE. 9.H. ADDRESS REPORT BY MAYOR. NO action was taken on this item. ---PAGE BREAK--- 09-05-06 Agenda FCC Summary Page 4 of 4 10. PUBLIC HEARING: (6:30 p.m. Time Certain) 10.A. ADDRESS FINAL SUBDIVISION MAP PHASE ONE, APPLICATION FSM 09-38 FOR FERNLEY BUSINESS PLAZA/C& D DEVELOPMENT CAL EILRICH FOR A 2.5-ACRE PARCEL ZONED C-2 (GENERAL COMMERCIAL) and M-1 (GENERAL INDUSTRIAL); LOCATED APPROXIMATELY 400’ EAST OF US 95A AND ADJACENT TO THE SOUTHERN PACIFIC RAILROAD TO THE SOUTH; APN 21- 272-20 A motion to approve the final subdivision map, phase one, application FSM 09-38 was APPROVED by a vote of 4-0-1, Eilrich absent. 10.B. ADDRESS OVERVIEW OF PROPOSED BUSINESS LICENSE, COMMUNITY DEVELOPMENT, AND PARKS AND RECREATION FEES INCREASE. NO action was taken on this item. It was informational item only, first reading of the proposed changes. 11. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS. Requests for future agenda items included the following: Reports from Staff on the following items: • Concerns with trash being spilled by TrashPros • Readability of utility bills • Condition of Desert Shadows after gas line installation • Disposal of the liquid arsenic from the Water Treatment Plant Presentation on the Complete Breakdown of all the Costs for the Water Treatment and Sewer Projects Review of the Public Records Policy pursuant to NRS 239 Re-address the Statutory Position of a City Clerk/Treasurer with a Separate Finance Director Address the Feed Lots on Clover Lane and Browne Lane Discussion Regarding Readdressing Agenda Items Previously Acted Upon 12. ADJOURNMENT. The meeting was ADJOURNED at 8:36 p.m. by a vote of 5-0-0.