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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Ralph Menke, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, February 6, 2008 1. ROLL CALL. Mayor Pro Tem Menke noted that Mayor Cutler was in Washington D.C. and unable to attend the meeting and Councilman Martin was absent due to illness. 2. PUBLIC INPUT. Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. 3. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 4. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 4.A. ADDRESS PAYMENT OF VOUCHERS 4.B. ADDRESS APPROVAL OF MINUTES, INCLUDING: 1/2/08 & 1/16/2008. 4.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 4.C.1. 24/7 EMERGENCY WATER REMOVAL – WATER REMOVAL – CASTAIC, CA. 4.C.2. AIR CARE – SALES OF AIR & WATER PURIFICATION SYSTEMS – FERNLEY, NV. 4.C.3. ALL 4 ONE MOBILE TRUCK & TRAILER REPAIR – MOBILE TRUCK & TRAILER REPAIR – FERNLEY, NV. 4.C.4. AT HOME DAY CARE – CHILDCARE – 4 CHILDREN ONLY – FERNLEY, NV. 4.C.5. AVALON DISASTER CONSULTANTS – CONSULTATION FIRM – MONANGO, ND. 4.C.6. AVALON DISASTER SERVICES – WRECKING CONTRACTOR 70137, C-31 – FALLON, NV. 4.C.7. BELOAT DRYWALL TAPE & TEXTURE – LATHING & PLASTERING CONTRACTOR, 6813, C-17 – SPARKS, NV. 4.C.8. BLACK PINE CONSTRUCTION LTD – GENERAL IMPROVEMENT CONTRACTOR, CONSTRUCTION, LANDSCAPE 53766 B, 53553 C-10, 48781 A – CARSON CITY, NV. ---PAGE BREAK--- 2/06/2008 Page 2 of 7 4.C.9. BROOKSTORE DEVELOPMENT, LLC – GENERAL BUILDING CONTRACTOR 69497, B – RENO, NV. 4.C.10. BUZNAUMIE BUSINESS ENTERPRISES INC. – PAINTING & DECORATING CONTRACTOR 49916A, C-4 – CARSON CITY, NV. 4.C.11. CAMPBELLS CARPETS OF NEVADA INC. – FINISHING FLOORS CONTRACTOR 45993A, C-16 – RENO, NV. 4.C.12. CIRCLE TECHNOLOGIES INC. – REFRIGERATION & AIR CONDITIONING CONTRACTOR 69079, C-21 – CARSON CITY, NV. 4.C.13. COIT SERVICES OF RENO, LLC – CLEANING & RESTORATION SERVICES – SPARKS, NV. 4.C.14. COMSTOCK PLUMBING LLC – PLUMBING & HEATING CONTRACTOR 40792A, C-1 – SPARKS, NV. 4.C.15. CROCKETT ENTERPRISES INC. – GENERAL ENGINEERING CONTRACTOR 19812, A – GARDNERVILLE, NV. 4.C.16. D&S CONSTRUCTION – GENERAL BUILDING CONTRACTOR 36288, B – SPARKS, NV. 4.C.17. DESERT VALLEY DRYWALL SERVICE – CARPENTRY CONTRACTOR 58923, C-3 – YERINGTON, NV. 4.C.18. EL TEPEYAC MEXICAN MARKET – GROCERY STORE – FERNLEY, NV. 4.C.19. FALLON HEATING & AIR CONDITIONING CONTRACTOR 48723, C-21 – CARSON CITY, NV. 4.C.20. FIRST GENERAL SERVICES OF NORTHERN NEVADA, INC. – GENERAL BUILDING CONTRACTOR 53946, B – RENO, NV. 4.C.21. HIGH SIERRA MARBLE INC. – INSTALL TERZAAO & MARBLE CONTRACTOR 49757, C-19 – SPARKS, NV. 4.C.22. HORTON CONSTRUCTION LLC – GENERAL BUILDING CONTRACTOR 59159, B – RENO, NV. 4.C.23. I.D.E.A. DEVELOPMENTS, INC. – GENERAL CONTRACTOR 64352, B – RENO, NV. 4.C.24. INSTITUTE FOR HIGHER CONSCIOUSNESS – EDUCATION, BOOKS & CRAFTS – FERNLEY, NV. 4.C.25. INTEGRATED SYSTEMS, INC. – CARPENTRY/DRYWALL CONTRACTOR, 24431 A – RENO, NV. 4.C.26. J&L WINDOWS – GLASS AND GLAZING CONTRACTOR, 30322, C-8 – SPARKS, NV. 4.C.27. JERRY’S ON THE SPOT MOBILE WASH – HIGH TEMP STEAM PRESSURE WASHING – RENO, NV. ---PAGE BREAK--- 2/06/2008 Page 3 of 7 4.C.28. JMA CONSTRUCTION CO. – GENERAL BUILDING CONTRACTOR 34302, B – CARSON CITY, NV. 4.C.29. JUST IN TIME HEATING & AIR CONDITIONING, LLC DBA JUSTING & SON – REFRIGERATION & AIR CONDITIONING CONTRACTOR 69273, C-21 – FALLON, NV. 4.C.30. LAZY DAYZ OUTDOOR KITCHENS & PAPAPAS, LLC – CARPENTRY CONTRACTOR, 69291 C-2 – NORTH LAS VEGAS, NV. 4.C.31. LITTLE KNIGHTS & MAIDENS LLC – CHILDCARE CENTER – FERNLEY, NV. 4.C.32. LS CARPET & FLOORING – FINISHING FLOORS CONTRACTOR 68806, C-16 – SPARKS, NV. 4.C.33. MATTMANS GAMES & MORE – SELLING & BUYING OF MOVIES, VIDEO GAMES, & MUSIC – FERNLEY, NV 4.C.34. MEEK’S LUMBER & HARDWARE – ROOFING & SIDING CONTRACTOR 60337, C-15 – GARDNERVILLE, NV. 4.C.35. MR. ATTIC LLC – CARPENTRY CONTRACTOR, 68417 C-3 – PURCELLVILLE, VA. 4.C.36. NORTHERN NEVADA CONSTRUCTION CO. – GENERAL BUILDING CONTRACTOR 46232, B – RENO, NV. 4.C.37. NORTHERN NEVADA PRESSURE WASH – PRESSURE/POWER WASH RESIDENTIAL/BUSINESS – FERNLEY, NV. 4.C.38. PARAGON ASSOCIATES, INC. – GENERAL ENGINEERING CONTRACTOR 44883, A – RENO, NV. 4.C.39. PAUL DAVIS RESTORATION – GENERAL BUILDING CONTRACTOR 53349, B – RENO, NV. 4.C.40. PAUL’S PLUMBING, HEATING & AIR CONDITIONING – ELECTRICAL CONTRACTOR 42042, C-1 – RENO, NV. 4.C.41. POWERHOUSE ENTERPRISES, INC. GENERAL CONTRACTOR, 68865 B, 48867 A, - RENO, NV. 4.C.42. RAYMOND HANDLING CONCEPTS CORP – CONTRACTOR, 44400, C- 40 – FREMONT, CA. 4.C.43. RAUDEL’S TILE & GRANITE CORP. – TILING & INSTALLATION TERZAAO & MARBLE CONTRACTOR 69685, 69686, C-20 & C-19 – SPARKS, NV. 4.C.44. RENO HEATING & AIR, INC – REFRIGERATION & AIR CONDITIONING CONTRACTOR 56404, C-21 – RENO, NV. 4.C.45. SANDY TYLER INC. DBA AFFORDABLE KITCHEN & BATHS – HOME REMODEL DESIGN CENTER – RENO, NV. ---PAGE BREAK--- 2/06/2008 Page 4 of 7 4.C.46. SIERRA DEVELOPMENT – GENERAL CONTRACTING 68759, B – RENO, NV. 4.C.47. SIERRA WES DRYWALL, INC. – PAINTING & DECORATING CONTRACTOR 57276, C-4 – LOOMIS, CA. 4.C.48. TITAN ELECTRICAL CONTRACTING, INC. – ELECTRICAL CONTRACTOR, 69814 C-2 – RENO, NV. 4.C.49. UNITED ELECTRICAL SERVICES, INC. – ELECTRICAL CONTRACTOR 23673, C-3 – MINDEN, NV. 4.C.50. VALLEY PEST CONTROL, INC. – PEST CONTROL – RENO, NV. 4.C.51. WISE CONSULTING & TRAINING – AIR QUALITY CONSULTING & TRAINING – RENO, NV. 4.C.52. YARD TRACKS – HANDYMAN – FERNLEY, NV. 4.D. ADDRESS THE CITY OF FERNLEY ACCEPTANCE OF THE PUBLIC IMPROVEMENTS FOR THE ROYAL OAKS UNIT 4; LOCATED ON ROYAL OAKS DRIVE OFF OF HWY 95A; APN 21-542-01. 4.E. ADDRESS CONTRACT FOR CHARLIE COCKERILL FOR LABOR NEGOTIATION SERVICES. 4.F. ADDRESS REQUEST BY SCOTT MAYNES FOR 1.919 WATER AND 4.927 SEWER WILL-SERVES FOR REMSON VETERINARY CLINIC; LOCATED 435 HIGHWAY 95A; APN 21-132-21. 4.G. ADDRESS WATER RIGHTS DEDICATION AND BANKING AGREEMENT FOR THE FARM DISTRICT, LLC; APN 20-353-06. 4.H. ADDRESS THE CITY OF FERNLEY ACCEPTANCE OF THE PUBLIC IMPROVEMENTS FOR THE WALLACE TRUE VALUE HARDWARE CENTER; LOCATED AT 465 E. MAIN STREET; APN 20-102-14. 4.I. ADDRESS RATIFICATION OF CITY MANAGER’S AUTHORIZATION OF UNION PACIFIC RAILROAD ENCROACHMENT PERMITS FOR WATER CONVEYANCE FACILITIES. 4.J. ADDRESS RATIFICATION OF CITY MANAGER’S AUTHORIZATION OF ESCROW SET-ASIDE AGREEMENT FOR SECURITY OF WATER LINE EXTENSION TO “CABLE” PROPERTY IN SAGE RANCH. Item 4F was removed from the consent agenda at the request of City Manager Gary Bacock. Councilman Mortensen asked to remove item 4J in order to discuss it separately. A motion to accept the consent agenda minus items 4F and 4J was APPROVED by a vote of 4-0-1 Martin absent. After brief discussion a motion to approve item 4J was APPROVED by a vote of 4-0-1 Martin absent. 5. ADDRESS RESOLUTION AUTHORIZING THE CITY TREASURER TO ARRANGE FOR THE SALE OF WATER AND SEWER BONDS FOR THE CITY OF FERNLEY, NEVADA; AND PROVIDING OTHER DETAILS IN CONNECTION THEREWITH. This item was APPROVED by a vote of 4-0-1 Martin absent. ---PAGE BREAK--- 2/06/2008 Page 5 of 7 6. PUBLIC HEARING: ADDRESS ADOPTION OF BILL #103 AS AN ORDINANCE AUTHORIZING THE CITY OF FERNLEY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH FOOTHILLS OF FERNLEY LLC, TO EXTEND THE PERIOD OF TIME FOR FINAL MAP APPROVALS FOR FOOTHILLS OF FERNLEY PLANNED DEVELOPMENT (PD 04-05); APNS 21-161-20, 21, & 22. This item was APPROVED by a vote of 4-0-1 Martin absent. 7. ADDRESS DISASTER RELATED ISSUES, INCLUDING: 7.A. INFORMATION RELATING TO CITY MANAGER’S DISASTER RELATED EMERGENCY CONTRACTS, INCLUDING: 7.A.1. AMEC EARTH & ENVIRONMENTAL, INC. – MATERIALS TESTING FOR COOK WAY FLOOD REPAIR. 7.A.2. Q & D CONSTRUCTION, INC. – COOK WAY FLOOD REPAIR. 7.A.3. ADDRESS REMOVAL OF ASPHALT PAVING OF FARM LANE, CRIMSON WEST, CRIMSON EAST AND COOK WAY FROM EMERGENCY CONTRACTS. This item was APPROVED by a vote of 4-0-1 Martin absent. 7.B. ADDRESS STATUS OF DEBRIS REMOVAL INCLUDING DISPOSAL ISSUES WITH WASTE MANAGEMENT. NO action was taken on this item, it was informational only. 8. ADDRESS LEASE AGREEMENT WITH DEPARTMENT OF MOTOR VEHICLES (DMV) FOR SPACE AT CITY HALL. City Manager Gary Bacock asked to CONTINUE this item to the February 20th meeting, details were still being worked out with DMV. 9. ADDRESS RESOLUTION ADOPTING CITY OF FERNLEY POLICY AND PROCEDURES FOR PUBLIC RECORDS REQUEST. This item was APPROVED by a vote of 4-0-1 Martin absent. 10. ADDRESS MODIFYING DEPARTMENTAL FEE SCHEDULES: INCLUDING; 10.A. RESOLUTION MODIFYING AND REPLACING RESOLUTION 04-001 ESTABLISHING COMMUNITY DEVELOPMENT DEPARTMENT FEE SCHEDULE 10.B. RESOLUTION MODIFYING AND REPLACING RESOLUTION 04-001 ESTABLISHING PUBLIC WORKS DEPARTMENT FEE SCHEDULE. City Manager Gary Bacock asked to remove 10A and 10B from the agenda, as they required Business Impact Statements (BIS). They would be re-agendized in March after the BIS were completed. ---PAGE BREAK--- 2/06/2008 Page 6 of 7 10.C. RESOLUTION MODIFYING AND REPLACING RESOLUTION 04-004 ESTABLISHING A PUBLIC RECORD AND OTHER FEES SCHEDULE. This item was APPROVED by a vote of 4-0-1 Martin absent. 11. ADDRESS AMENDMENT OF THE CITY’S 2007/2008 ANNUAL CONTROLS, INSTRUMENTATION & SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SERVICE CONTRACT WITH PSI CONTROL SYSTEMS. After a request to merge phases 2 and 3, this item was APPROVED by a vote of 4-0-1 Martin absent. 12. ADDRESS AWARD OF PUBLIC WORKS ANNUAL CONTRACTS, INCLUDING: 12.A. 2008 ANNUAL CHEMICALS SUPPLIER CONTRACT. 12.B. 2008 ANNUAL MATERIALS SUPPLIER CONTRACT. This item was APPROVED collectively by a vote of 4-0-1 Martin absent. 13. ADDRESS RESCHEDULING WORKSHOPS & JOINT MEETINGS. The joint workshop with the Planning Commission to discuss possibly changing the timeframe for the Comprehensive Plan zoning compliance was scheduled for Wednesday, February 20th at 5:30p.m. The Water Workshop was tentatively scheduled for Monday, February 25th. 14. ADDRESS REQUEST FOR ADDITIONAL FEDERAL LAND INCLUDING BUREAU OF LAND MANAGEMENT (BLM) AND BUREAU OF RECLAMATION (BOR) TO BE TRANSFERRED TO THE CITY AND OTHER PUBLIC ENTITIES AND PRIORITIZATION OF A LIST. A motion to seek the areas designated as: BOR Park BOR Park the 600 Acre Park, and underlying areas of the Canal from BOR/BLM was APPROVED by a vote of 4-0-1 Martin absent. 15. ADDRESS POSSIBLE MODIFICATION OF CITY COUNCIL ATTENDANCE ORDINANCE #2007-015. NO action was taken on this item. There was consensus leave the attendance policy as is. 16. ADDRESS BUDGET SAVINGS POLICIES AND PROCEDURES. NO action was taken on this item. There was consensus to bring this item back to the February 20th meeting, when a determination could be made whether or not to move forward. ---PAGE BREAK--- 2/06/2008 Page 7 of 7 17. ADDRESS REQUEST(S) FOR FUTURE AGENDA ITEMS Future agenda items included: Update on getting water from the TCID Canal to the Water Treatment Plant Discuss Policy and Procedures for Written Communications from the Council/Mayor (Approval of letters prior to issuance as a public document) 18. ADJOURNMENT The meeting was ADJOURNED at 8:56 p.m. by a vote of 5-0-0.