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Todd Cutler, Mayor Elayne Logue, Ward 1 Joe Mortensen, Ward 2 Monte Martin, Ward 3 Curt Chaffin, Ward 4 Calvin Eilrich, Ward 5 FERNLEY CITY COUNCIL MEETING AGENDA Fernley City Hall 595 Silver Lace Blvd. • Fernley, NV 89408 Phone: (775) 784-9830 • Fax: (775) 784-9839 SUMMARY OF ACTION TAKEN FCC Meeting Date: WEDNESDAY, March 19, 2008 1. ROLL CALL. There were no absences. 2. PUBLIC INPUT. Public comment is limited to five minutes per person. Items not agenized for this meeting cannot be acted upon other than to place them on future agendas. 3. REPORTS. This item is for various public entity representatives to provide general information to the Council and public. No action will be taken. 4. ADDRESS REPORT BY TRUCKEE CARSON IRRIGATION DISTRICT REPRESENTATIVE. NO action was taken on this item. TCID would be giving a presentation at the Bureau of Reclamation (BOR) meeting the following evening at Fernley High School at 6:00p.m. 5. ADDRESS CITY TREASURER/FINANCE DIRECTOR’S REPORT ON THE SALE OF THE BONDS FOR WATER INFRASTRUCTURE. NO action was taken on this item. City Treasurer Bonnie Duke announced that the City received a favorable interest rate of 4.97% for the $32,600,000 General Obligation Water and Sewer Bonds. 6. ADDRESS CITY MANAGER’S REPORT RELATING TO HIS PUBLIC SAFETY TASK FORCE REGARDING LAW ENFORCEMENT AND SAFETY NEEDS FOR THE CITY. NO action was taken on this item. The Taskforce was researching Forensic Accountants to perform a special audit of Lyon County’s budget for countywide expenses. 7. ADDRESS PRESENTATION/INTERVIEW OF CANDIDATES TO FILL THE VACANCY FOR WARD #5 CITY COUNCIL MEMBER, INCLUDING: 7.A. ADDRESS APPOINTMENT OF CITY COUNCIL MEMBER 7.B. ADDRESS OATH OF OFFICE FOR NEW COUNCIL MEMBER. Two applications were received; only one candidate was eligible. After an introduction, answering five dictated questions and questions from the Council, a motion to accept Mr. Cal Eilrich to the open seat for Ward 5 was APPROVED ---PAGE BREAK--- 3/19/2008 Page 2 of 7 by a vote of 4-1-0 Martin opposed, Mayor Cutler voted in favor of the motion. Mr. Eilrich was sworn in and took his seat on the dais. 8. ADDRESS APPOINTMENTS, INCLUDING: AUDIT COMMITTEE, MAYOR PRO TEM, ETC. A motion to elect a Mayor Pro Tem annually and nominate Councilman Joe Mortensen as Mayor Pro Tem was APPROVED by a vote of 5-0-0. This action was not final, as a resolution was needed to change the policy and name a new Mayor Pro Tem. A motion to appoint Councilwoman Logue to the Audit Committee was APPROVED by a vote of 5-0-0. It was noted that a Board of Appeals meeting would be needed as Councilman Eilrich served as the Chairman and would need to be replaced. 9. ADDRESS WATER ISSUES FACING THE CITY OF FERNLEY, INCLUDING: 9.A. ADOPTION OF RESOLUTION AND/OR JOINT RESOLUTIONS RELATING TO THE TRUCKEE CANAL AND ITS OPERATIONS; This item was continued to the April 2, 2008 meeting at the request of City Manager Bacock. 9.B. CONSIDERATION OF ISSUES RELATING TO PURCHASES OF WATER RIGHTS IN FERNLEY INCLUDING A PRESENTATION BY THE GREAT BASIN LAND AND WATER COMPANY AND ISSUES RELATING TO THE LOCAL GOVERNMENT OVERSIGHT COMMITTEE (IN THE TRUCKEE MEADOWS); NO action was taken on this item, it was informational only. 9.C. INITIATION OF POTENTIAL PROCESS TO PURCHASE WATER RIGHTS ON THE TRUCKEE DIVISION OF THE NEWLANDS PROJECT, AND; A motion to direct Staff to draft a resolution to change the City’s policy and allow for the purchase of water rights was APPROVED by a vote of 5-0-0. 9.D. INITIATION OF POTENTIAL CHANGE OF POLICY REGARDING THE COMMERCIAL AND INDUSTRIAL WATER REQUIREMENTS OF PAYING FOR IN-LIEU FEES FOR SERVICE, INCLUDING INCREASING FEES AND/OR ELIMINATION OF IN-LIEU FEES AND REPLACING WITH DEDICATION OF WATER RIGHTS FOR SERVICE. A motion to continue to have in lieu of fees for non-residential development in the City of Fernley, the amount to be charged should be in accordance with the current market rate, plus a small percentage determined by Staff, and allow for a maximum number of acre feet based on information from Staff was APPROVED by a vote of 5-0-0. 10. CONSENT AGENDA: (PLEASE NOTE: Action may be taken on all or some of the consent agenda items in one motion. Those items that are removed from the consent agenda will be addressed separately.) 10.A. ADDRESS PAYMENT OF VOUCHERS ---PAGE BREAK--- 3/19/2008 Page 3 of 7 10.B. ADDRESS APPROVAL OF MINUTES 10.C. ADDRESS APPROVAL OF BUSINESS LICENSES: 10.C.1. ALLIED SANITATION SERVICE – NEW LOCATION – FERNLEY, NV. 10.C.2. CERONE HEATING & AIR CONDITIONING – PLUMBING & HEATING CONTRACTOR 29826, C-1 – SPARKS, NV. 10.C.3. DC PLUMBING – PLUMBING & HEATING CONTRACTOR 67381, C-1 – RENO, NV. 10.C.4. FERNLEY MANOR APARTMENTS (CEDAR STREET) – NEW OWNERS – FERNLEY, NV. 10.C.5. FERNLEY MANOR APARTMENT (CURRY DRIVE) – NEW OWNERS – FERNLEY, NV. 10.C.6. FERNLEY VAC & SEW – RETAIL SALES/REPAIRS OF VACUUMS AND SEWING MACHINES – FERNLEY, NV. 10.C.7. D. VINCENT WELLS CONSTRUCTION – CARPENTRY CONTRACTOR 26985, C-3 – RENO, NV. 10.C.8. NU-SYSTEMS, INC. – ELECTRICAL CONTRACTOR 20931A, C-2 – GARDNERVILLE, NV. 10.C.9. SIERRA DISCOUNT MARKET – CONVENIENCE STORE – FERNLEY, NV. 10.C.10. STRIKE PEST CONTROL INC. – PEST CONTROL – SPARKS, NV. 10.C.11. UAP DISTRUBUTION INC. – INDEPENDENT DISTRIBUTOR OF AGRICULTURAL INPUTS – RENO, NV. 10.D. ADDRESS APPROVAL OF LIQUOR LICENSE FOR SIERRA DISCOUNT MARKET- FERNLEY, NV. 10.E. ADDRESS REQUEST BY VFW LADIES AUXILIARY 10247 FOR WAIVER OF THE LIQUOR LICENSE FEE FOR THEIR ST. PATRICK’S DAY DANCE WHICH WAS HELD ON 3/15/08. 10.F. ADDRESS RATIFICATION OF CITY MANAGER’S APPROVAL OF CHANGE ORDER #2 FOR THE POND 1 SLUDGE REMOVAL PROJECT. 10.G. ADDRESS ADOPTION OF RESOLUTION FOR THE ACCEPTANCE OF THE PUBLIC IMPROVEMENTS FOR AUTOZONE; LOCATED AT 1210 CHISOLM TRAIL; APN 21-272-25. This item was APPROVED by a vote of 5-0-0 and included minutes for the joint meeting held February 20th and the February 20th City Council. 11. PUBLIC HEARING: 11.A. ADDRESS MODIFYING DEPARTMENTAL FEE SCHEDULES: INCLUDING; ---PAGE BREAK--- 3/19/2008 Page 4 of 7 11.A.1. ADDRESS APPROVAL OF BUSINESS IMPACT STATEMENT REGARDING INCREASE OF DEVELOPMENT FEES This item was APPROVED by a vote of 4-0-1 Eilrich abstained. 11.A.2. RESOLUTION MODIFYING AND REPLACING RESOLUTION 04-015 ESTABLISHING COMMUNITY DEVELOPMENT DEPARTMENT FEE SCHEDULE A motion to approve the proposed fee schedule minus the automatic 7% annual increase was APPROVED by a vote of 5-0-0. 11.A.3. RESOLUTION MODIFYING AND REPLACING RESOLUTION 04-015 ESTABLISHING PUBLIC WORKS DEPARTMENT FEE SCHEDULE. This item was APPROVED by a vote of 5-0-0. 11.B. ADDRESS SPECIAL USE PERMIT APPLICATION SUP 08-11 FOR HEATHER STRODE’S CHILD CARE/HEATHER STRODE TO HAVE 6 CHILDREN IN AN EXISTING SINGLE-FAMILY HOME WITH AN EXISTING LICENSE FOR 4 CHILDREN FOR THE STATE OF NEVADA CHILD CARE LICENSING, CURRENTLY ZONED NR-1 (NON-RURAL RESIDENTIAL, SINGLE- FAMILY,6000 SQUARE FOOT MINIMUM LOT SIZE); LOCATED AT 1736 OLIVE BRANCH COURT; APN 22-311-04. This item was APPROVED by a vote of 5-0-0. 11.C. ADDRESS ZONING MAP AMENDMENT APPLICATION ZMA 08-05 FOR CHISHOLM CROSSING TO CHANGE THE ZONING OF A 13.91-ACRE PARCEL FROM M-1 (GENERAL INDUSTRIAL) TO C-2 (GENERAL COMMERCIAL); LOCATED AT CHISHOLM TRAIL, SOUTH END OF PENNY LANE; APN 21-272-19. This item was APPROVED by a vote of 4-0-1 Eilrich abstained. 11.D. ADDRESS TENTATIVE SUBDIVISION MAP APPLICATION TSM 08-04 FOR RED ROCK COMMERCIAL TO CREATE A COMMERCIAL SUBDIVISION ON A TOTAL OF 34.64-ACRES WITHIN THE C-2 (GENERAL COMMERCIAL) ZONING DISTRICT; LOCATED AT HIGHWAY 50A AND RED ROCK ROAD; APN 21-202-12, 13 AND 14. This item was APPROVED by a vote of 4-0-1 Eilrich abstained. 11.E. ADDRESS ZONING MAP AMENDMENT APPLICATION ZMA 08-02 FOR HERITAGE PARK DEVELOPMENT, LLC/MATTHEW DAVIS TO CHANGE THE ZONING OF A 7.04-ACRE PARCEL FROM C-1 (LIMITED COMMERCIAL) TO NR-2 (NON-RURAL RESIDENTIAL MULTIPLE RESIDENCE, 8,000 SQUARE FOOT PARCEL SIZE); LOCATED AT 695 HIGHWAY 95A; APN 21-103-43 (FORMERLY APN 21-103-11). This item was APPROVED by a vote of 4-1-0 Mortensen opposed. ---PAGE BREAK--- 3/19/2008 Page 5 of 7 11.F. ADDRESS PLANNED DEVELOPMENT APPLICATION PD 08-03 FOR HERITAGE PARK, LLC/MATTHEW DAVIS TO CREATE 80 LOTS CONSISTING OF 40 TWO-STORY MULTI-FAMILY UNITS ON THE 7.04-ACRE PARCEL WITH AN AVERAGE LOT SIZE OF 2.278 SQUARE FEET AND AN APPROXIMATELY 37,500 SQUARE FOOT COMMUNITY PARK; LOCATED AT 695 HIGHWAY 95A; APN 21-103-43 (FORMERLY APN 21-103-11). After much discussion and public input, this item was APPROVED by a vote of 3-2-0 Martin and Mortensen opposed. 11.G. ADDRESS TENTATIVE SUBDIVISION MAP APPLICATION TSM 08-03 FOR HERITAGE PARK DEVELOPMENT, LLC/MATTHEW DAVIS TO CREATE 80 LOTS CONSISTING OF 40 TWO-STORY MULTI-FAMILY UNITS ON A 7.04- ACRE PARCEL CURRENTLY ZONED C-1 (LIMITED COMMERCIAL) WITH A 37,500 SQUARE FOOT COMMUNITY PARK WITH WALKING TRAILS; LOCATED AT 695 HIGHWAY 95A; APN 21-103-43 (FORMERLY APN 21-103- 11). This item was APPROVED, with the additional condition that a fence be provided at the applicant’s discretion on both the north and south sides of the emergency access, by a vote of 3-2-0 Martin and Mortensen opposed. 11.H. ADDRESS SPECIAL USE PERMIT APPLICATION SUP 08-10 FOR ST. ROBERT BELLARMINE CATHOLIC CHURCH/MICHAEL QUILLICI FOR A NEW 20,000 SQUARE FOOT MULTI-PURPOSE BUILDING PROVIDING CHURCH OFFICES, MEETING ROOMS, MULTI-PURPOSE GATHERING SPACE, AND INTERIM PARISH WORSHIP SPACE ON A 10.928-ACRE PARCEL CURRENTLY ZONED E-2 (NON-RURAL RESIDENTIAL 2ND ESTATES RESIDENTIAL ONE-HALF ACRE PARCEL SIZE); LOCATED AT DESERT SHADOWS LANE AND YVES DRIVE; APN 21-541-49. This item was APPROVED by a vote of 5-0-0. 12. ADDRESS DISASTER RELATED ISSUES, INCLUDING: 12.A. ADDRESS INTERLOCAL AGREEMENT WITH LYON COUNTY REGARDING EMERGENCY SERVICES. This item was continued to the April 2, 2008 meeting at the request of City Manager Bacock. 12.B. ADDRESS INFORMATION RELATING TO CITY MANAGER’S DISASTER RELATED EMERGENCY CONTRACTS, INCLUDING: 12.B.1. ADDRESS 2008 FLOOD ASPHALT AND CONCRETE REPAIR PROJECT INCLUDING: 12.B.1.a. AWARD OF CONSTRUCTION CONTRACT BASE BID TO CONTRACTOR 12.B.1.b. AWARD OF CONSTRUCTION CONTRACT OPTION A BID TO CONTRACTOR ---PAGE BREAK--- 3/19/2008 Page 6 of 7 12.B.1.c. AWARD OF MATERIALS TESTING CONTRACT TO TERRACON CONSULTANTS, INC. Items 12.1.A through 12.1.C were APPROVED by a vote of 5-0-0. 12.C. ADDRESS HAZARD MITIGATION PLAN. This item was continued to the April 2, 2008 meeting at the request of City Manager Bacock. 13. ADDRESS PROPOSAL FROM BLAKELY JOHNSON & GHUSN INC. TO PROVIDE DESIGN SERVICES FOR PUBLIC WORKS STORAGE FACILITIES AND SHOP TENANT IMPROVEMENTS. This item was APPROVED by a vote of 4-1-0 Eilrich opposed. 14. ADDRESS AWARD OF WATER CONVEYANCE DESIGN PROJECTS TO TRC ENGINEERS, INC. INCLUDING: 14.A. WELL 14 WATER CONVEYANCE PROJECT (CONVEYANCE PROJECT 1B) 14.B. WELL 13 WATER CONVEYANCE PROJECT (CONVEYANCE PROJECT 2B) Items 14A and 14B were APPROVED by a vote of 5-0-0. 15. ADDRESS ADOPTION OF RESOLUTION AMENDING THE FY 2007-2008 BUDGET FOR ADJUSTMENTS BETWEEN VARIOUS LINE ITEMS, INCLUDING CONTINGENCY. This item was continued to the April 2, 2008 meeting at the request of City Manager Bacock. 16. ADDRESS APPOINTMENT OF KAFOURY & CO. AS INDEPENDENT ACCOUNTANTS FOR THE AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING JUNE 30, 2008. This item was APPROVED by a vote of 5-0-0. 17. ADDRESS DONATION OF SURPLUS OFFICE FURNITURE FROM THE CITY TO OTHER AGENCIES, INCLUDING: AMERICAN LEGION AND LYON COUNTY SHERIFF’S OFFICE, ETC. This item was APPROVED by a vote of 5-0-0. 18. ADDRESS A SCHEDULE FOR SPECIAL WORKSHOPS, JOINT MEETINGS AND OTHER MEETINGS OF THE CITY COUNCIL. Budget Workshops were scheduled for April 23rd, 28th, and 30th. ---PAGE BREAK--- 3/19/2008 Page 7 of 7 19. ADDRESS AMENDING CITY POLICY REGARDING ISSUANCE AND USE OF CITY CREDIT CARDS INCLUDING ADDING THE MAYOR AND CITY COUNCIL TO THE LIST OF AUTHORIZED CARD HOLDERS. This item was APPROVED by a vote of 4-1-0 Martin opposed. 20. ADDRESS ESTABLISHMENT OF GOALS AND EVALUATION PROCESS FOR THE CITY MANAGER. This item was CONTINUED to a workshop that would be held before the City Council meeting scheduled for April 2, 2008. 21. ADDRESS REQUEST FOR REPORTS WHICH INCLUDE THE BUDGETED AMOUNT, EXPENDITURES, AND UNEXPENDED APPROPRIATIONS FOR ALL DEPARTMENT’S LINE ITEMS. NO action was taken on this item. Mayor Cutler directed Staff to provide reports to the City Council for review at the second City Council meeting of each month. 22. ADDRESS REQUEST BY U.S. SENATOR HARRY REID TO HAVE THE MAYOR TRAVEL TO WASHINGTON, D.C., IN APRIL, RELATING TO TESTIFYING BEFORE THE COMMITTEE ON ENERGY AND NATURAL RESOURCES, SUBCOMMITTEE ON WATER AND POWER ON OVERSIGHT OF OUR NATION’S FAILING WATER INFRASTRUCTURE (TRUCKEE CANAL). This item was APPROVED by a vote of 5-0-0. 23. ADDRESS RESOLUTION/BUSINESS IMPACT STATEMENT INCREASING BUSINESS LICENSE FEES AND CLARIFICATION NEEDS TO BE DISCUSSED PRIOR TO MOVING FORWARD WITH THE BUSINESS IMPACT STATEMENT. This item was CONTINUED to the May 7th meeting at which time City Clerk Patricia Norman would give an update on a possible increase based on a meeting with other City and County Clerks. 24. ADJOURNMENT The meeting was ADJOURNED at 11:29 p.m. by a vote of 5-0-0.