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City of Farmington 2012 Annual Action Plan Amendment Adopted June 11, 2013 ---PAGE BREAK--- Contents City of Farmington 2012 Annual Action Plan Amendment Annual Action Plan Amendment Available Funds 91.220(b)(1), 91.220 1 2012 Annual Action Plan Projects and Budget 2 Expenditure Limits 570.206, 570.201(e)(1), and Public Participation 91.105(a) 3 Project Summaries Table 6 9 ---PAGE BREAK--- 2012 Annual Action Plan Amendment 1 City of Farmington 2012 Annual Action Plan Amendment October 1, 2012 - September 30, 2013 Introduction The purpose of this amendment is to redirect funding from a variety of past projects that have unspent funds, and to ensure that these unspent funds are expended in a timely manner. This document serves as an amendment to the currently adopted 2012 Annual Action Plan, which runs from October 1, 2012, through September 30, 2013. Annual Action Plan Amendment Process At the close of the Downtown Façade projects it was determined that there would be a significant amount of funding left over. City staff brought this issue to the City Council for direction and it was determined that an Amendment to the 2012 Annual Action Plan should be processed with a new Request for Proposals (RFP). The following work schedule shows all of the key dates, meetings, and actions for the process of developing and adopting the 2012 Annual Action Plan Amendment. 2012 Annual Action Plan Amendment Work Schedule Direction from the City Council . . . . . . . . . . . . . . . . . . . December 4, 2012 RFP Publication Date . . . . . . . . . . . . . . . . . . . . . . . . . April 9, 2013 RFP Pre-Proposal Meeting . . . . . . . . . . . . . . . . . . . . . . . . April 17, 2013 RFP Submittal Deadline . . . . . . . . . . . . . . . . . . . . . . . . . April 30, 2:00 pm CC Meeting Project Proposal Selection . . . . . . . . . . . . . May 14, 7:00 pm CC Formal Award . . . . . . . . . . . . . . . . . . . . . . . . . May 21, 9:00 am Draft Amendment Public Review . . . . . . . . . . . . . . . . . . May 19 to June 11 Public Hearing and Planned City Council Adoption . . . June 11, 7:00 pm Available Funds 91.220(b)(1), 91.220 The primary sources of funding for this amendment comes from the 2010 and 2011 Downtown Streetscape and Façade Improvement projects. However, there were a number of finished and closed projects that have had a balance of funding ranging from $0.54 to $2,870.45. All of these unspent funds have been rolled over into this amendment. Table 1 below details the total amount and the individual sources of funding. ---PAGE BREAK--- 2012 Annual Action Plan Amendment 2 Table 1 Project Titles Remaining Funding by Project 2010 Downtown Streetscape and Façade Improvements $76,576.36 2011 Downtown Façade Improvements $19,922.74 Remaining from 2012 Annual Action Plan Budget $27.25 2011 San Juan County Partnership $0.54 2010 Daycare Assistance $10.29 2011 Daycare Assistance $12.03 2010 Public Service Classes SJC $2,870.45 Total 2012 Annual Action Plan Amendment $99,419.66 2012 Annual Action Plan Amendment Funding Sources 2012 Annual Action Plan Projects and Budget 91.220(c) At the May 14, City Council Meeting, Childhaven was selected for full funding of their project proposal and Four Corners Foundation was selected for partial funding. A formal award was approved by the City Council on May 21, 2013. Table 2 below details the requested and awarded funding for the two projects. Table 2 Acency Requested Funding Awarded Funding Project Destription Childhaven 61,689.17 $ 61,689.17 $ Kitchen and nursery remodel Four Corners Foundation 99,000.00 $ 37,730.49 $ Additional funding for Buildling B Total Available Funding 99,419.66 $ Projects Selected For Funding - 2012 Annual Action Plan Amendment ---PAGE BREAK--- 2012 Annual Action Plan Amendment 3 Expenditure Limits 570.206, 570.201(e)(1), and 570.208 The RFP for this amendment specifically stated that all funding available is for capital projects only. No funding will be used for Planning and Administration activities or for Public Service projects. Public Participation 91.105(a) All applicable citizen participation requirements set forth in the 2009 Consolidated Plan’s Citizen Participation Plan have been met or exceeded for the 2012 Annual Action Plan Amendment process. The opportunity for language, hearing, and accessibility assistance was part of the public notification and the 2012 Annual Action Plan Amendment was available for public review at the Public Library, City Clerk’s office, the Community Development Department, and was posted on the City web site. The public hearing notice was published in English and Spanish. All public hearings were conducted in ADA-compliant facilities. There were no citizen comments submitted in writing or presented at the hearing. Project Summaries 91.220(c) The following worksheets describe the selected projects and documents the determinations on how the projects meet the HUD eligibilities and Federal objectives. All project proposals from the RFP process were reviewed for eligibility prior to being evaluated by the evaluation review committee. ---PAGE BREAK--- 2012 Annual Action Plan Amendment 4 CDBG Project Summary and Eligibility Review Name of Project: Childhaven Kitchen and Daycare Remodel Name of Contractor/Subrecipient Childhaven Project Description: Childhaven is requesting funding to remodel and update the existing kitchen, nursery, and daycare. Project Location: Address 807 W. Apache City Wide Targeted Low- and Mod-Income Neighborhood Project Budget: Plan Year: $61,689.17 CDBG 2012 Objective category: Suitable Living Environment Decent Housing Economic Opportunity Outcome category: Availability/Accessibility Affordability Sustainability HUD Objective: LMC Objective Citation: 570.208 HUD Matrix Code: 03C Eligibility Citation: 570.201 Accomplishment Type: Public Facility, Accomplishment Data: Children Served Eligibility Determination: Childhaven specifically serves abused, neglected, or abandoned children by providing emergency shelter. This population is generally presumed to be low income under 570.208 Reconstruction or remodel of a public facility owned by a non-profit agency is allowed as a 03C matrix code under 570.201 Consolidated Plan Needs Determination: Youth Centers is a project identified in the Consolidated Plan’s Strategic Plan. The project had a Consolidated Plan Needs Assessment ranking of 7.79 out of 10 and was also identified as a community need in the 2008 San Juan County Needs Assessment. Staff Sign-Off Name: Jay Peterman Date: Tuesday, March 05, 2013 CDBG Project Summary and Eligibility Review ---PAGE BREAK--- 2012 Annual Action Plan Amendment 5 Name of Project: A Path Home Phase II Building B Name of Contractor/Subrecipient Four Corners Foundation Project Description: A Path Home is asking for additional funding for Building B, which is a 6,000 square foot building with 12 one bedroom apartment units for transitional housing, to increase the number of ADA accessible units. Individuals and families with children will be served. Project Location: Address 520 Hydroplant Road City Wide Targeted Low- and Mod-Income Neighborhood Project Budget: Plan Year: $ 3,000,000 Total 2012 $99,000 CDBG Requested $37,730.49 CDBG Approved Objective category: Suitable Living Environment Decent Housing Economic Opportunity Outcome category: Availability/Accessibility Affordability Sustainability HUD Objective: LMC Objective Citation: 570.208 HUD Matrix Code: 03C Eligibility Citation: 570.201 Accomplishment Type: Public Facility, number of beds and number of family units Accomplishment Data: Number of beds created. Long term records, number of persons or families assisted, race, disability, female head of household, and LMC Income. Eligibility Determination: The project is specifically directed at low income transitional housing. The project will create a public facility operated by a non-profit organization. LMC presumed - all clients will be part of the homeless community and therefore the project will be presumed to serve the low income. Consolidated Plan Needs Determination: Transitional Housing for homeless families with children was ranked 9.15 out of 10 and transitional housing for chronic substance abuse was ranked 8.11 out of 10. Transitional housing was identified as a project on the 2009 Consolidated Plan’s Strategic Plan. Staff Sign-Off Name: Jay Peterman Date: Tuesday, March 05, 2013 Table 3’s ---PAGE BREAK--- 2012 Annual Action Plan Amendment 6 The following are HUD Table 3’s which document the 2012 Annual Action Plan Amendment projects. ---PAGE BREAK--- 2012 Annual Action Plan Amendment 7 Table 3 2011 Action Plan Listing of Projects Applicant’s Name: Childhaven Priority Need: Youth Care Facility: Youth Centers is a project identified in the Consolidated Plan’s Strategic Plan. The project had a Consolidated Plan Needs Assessment ranking of 7.79 out of 10 and was also identified as a community need in the 2008 San Juan County Needs Assessment. Project Title: Childhaven Facility Remodel Project Description: Upgrade existing facility by remodeling the kitchen and daycare portions of the existing facility. Objective category: ■Suitable Living Environment □Decent Housing □Economic Opportunity Outcome category: □Availability/Accessibility □Affordability ■Sustainability Location: Existing Childhaven Facility located at 807 W. Apache Street Objective Number SL-3 Project ID HUD Matrix Code 03C CDBG Citation 570.201(c) Type of Recipient LMC CDBG National Objective 570.208(a)(2)(i)(A) Start Date 6/11/2013 Completion Date 07/31/2013 Performance Indicator Public Facility Annual Units 1 Local ID Units Upon Completion 1 Addition Funding Sources: CDBG $61,689.17 ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $61,689.17 The primary purpose of the project is to help: the Homeless Persons with HIV/AIDS Persons with Disabilities Benefiting Population - Childhaven specifically serves abused, neglected, or abandoned children by providing emergency shelter. Monitoring and Evaluation - The City will comply with the state and federal regulations for, construction, and environmental assessments that pertain to CDBG funds expended for project for design, for construction and/or remodeling requirements of the existing facility. ---PAGE BREAK--- 2012 Annual Action Plan Amendment 8 Table 3 2012 Action Plan Amendment Listing of Projects Applicant’s Name: Four Corners Community Foundation, Inc. Priority Need: Transitional Housing is a highly ranked need in the 2009-2014 Consolidated Plan and is a proposed project in the Strategic Plan. Project Title: A PATH Home Project Description: Phase II Building B of the A PATH Home transitional housing facility is 12 one-bedroom family units. The proposed project location is between Melba Lane and the Animas River. The facility will focus on the treatment of addiction. Objective category: □Suitable Living Environment ■Decent Housing □Economic Opportunity Outcome category: □Availability/Accessibility ■Affordability □Sustainability Location: 520 Hydroplant Road. Objective Number SL-1 Project ID HUD Matrix Code 03C CDBG Citation 570. 201. Type of Recipient LMC CDBG National Objective 570.208 Start Date 6/11/2013 Completion Date 07/31/2013 Performance Indicator 11 - Public Facility Annual Units 1 Local ID Units Upon Completion 1 Funding Sources: CDBG $37,730.49 ESG HOME HOPWA Total Formula Prior Year Funds $395,484.64 Assisted Housing PHA Other Funding Total Project Cost $3,000,000 The primary purpose of the project is to help: the Homeless Persons with HIV/AIDS Persons with Disabilities Benefiting Population - Homeless and recovering substance abuse population. Monitoring and Evaluation - The City will comply with state and federal regulations for acquisition, construction, and environmental assessments that pertain to CDBG funds expended for project land selection and purchase, for design, for construction and/or remodeling requirements of the planned transitional housing facility. ---PAGE BREAK--- 2012 Annual Action Plan Amendment 9 City of Farmington 2012 Annual Action Plan Amendment October 1, 2013 - September 30, 2013 Attachments City Council Resolution Adopting the 2012 Annual Action Plan Amendment Public Hearing Minutes June 11 - Adoption Affidavit of Publication June 11 - Adoption and Draft Plan Review Period (Bi-lingual) Citizen Comments (There were no citizen comments submitted in writing or presented at the hearing).