Document farmingtonnm_gov_doc_720e93fa88

City of Farmington 2015 Annual Action Plan DRAFT Public Review/Comment Period is from July 10, 2015 through August 11, 2015 The Public Hearing to hear comments regarding the Draft 2015 Action Plan and the Adoption of the 2015 Action Plan are scheduled for Tuesday, August 11, 2015, at 6:00 p.m. in City Council Chambers at City Hall, 800 Municipal Drive, Farmington, NM 87401 City of Farmington Community Development Department Community Development Block Grant (CDBG) Please contact Karen Walker, Administrative Assistant, at [PHONE REDACTED] to request a copy of this document. Send written comments to: City of Farmington Community Development Department Attn: Mary L. Holton, AICP, Director 800 Municipal Drive Farmington, NM 87401 FAX [PHONE REDACTED] [EMAIL REDACTED] Reasonable accommodations can be provided to individuals with disabilities to ensure meaningful review of this document. The meeting room and facilities are fully accessible to persons with mobility disabilities and accommodations are available for the hearing impaired. If you plan to attend the meeting and will need auxiliary aid, service, or translations please contact the City Clerk’s office at 599-1101 or 599-1106 prior to the meeting so that arrangements can be made. The 711 Telecommunications Relay Service (TRS) is available for the hearing impaired. Dial 711 on your phone to automatically be connected to a TRS operator for free. Revised July 15, 2015 ---PAGE BREAK--- 2015 Annual Action Plan Table of Contents Executive Summary ES-05 Executive Summary The Process PR-05 Lead and Responsible Agencies Action Plan AP-10 Consultation AP-12 Participation AP-15 Expected Resources AP-20 Annual Goals and Objectives AP-35 Projects AP-38 Project Summary AP-50 Geographic Distribution AP-55 Affordable Housing AP-60 Public Housing AP-65 Homeless and Other Special Needs Activities AP-75 Barriers to Affordable Housing AP-85 Other Actions AP-90 Program Specific Requirements Appendix ---PAGE BREAK--- 1 EXECUTIVE SUMMARY ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The Community Development Block Grant (CDBG) Program is administered by the U.S. Department of Housing and Urban Development (HUD). The program provides annual grants to communities to carry out a wide range of activities directed towards providing decent, safe, and sanitary housing, a suitable living environment, and expanded economic opportunities. The amount of funds the City of Farmington receives is based on population size and the number of low- to moderate-income residents. This is the 12th year that the City will receive Block Grant funds. Each activity must meet one of the three following national objectives identified by HUD for the CDBG program before it is eligible for funding:  Benefit to low- and moderate-income (LMI) persons;  Aid in the prevention or elimination of slums and blight; or  Address other community development needs that present a serious and immediate threat to the health and welfare of the community. CDBG activities must also meet eligibility requirements set by HUD and address a priority need, goal, and objective established in the City's 2014-2018 Consolidated Plan. The priority needs established in the Consolidated Plan include: homelessness; special needs populations; community facilities; infrastructure; and, low-to-moderate income households. This Annual Action Plan identifies the projects recommended to receive funding for the 2015 CDBG program year and serves as the City’s application for funding. 2. Summarize the objectives and outcomes identified in the Plan The objectives of this Action Plan are based on those identified in the 2014-2018 Consolidated Plan’s Strategic Plan. These objectives include providing decent housing, providing a suitable living environment, and expanding economic opportunities. More specifically:  Providing decent housing means helping homeless persons obtain appropriate housing and assisting those at risk of homelessness; preserving the affordable housing stock; increasing availability of permanent housing that is affordable to low- and moderate- income persons without discrimination; and increasing the supply of supportive housing.  Providing a suitable living environment entails improving the safety and livability of neighborhoods; increasing access to quality facilities and services; and reducing the isolation of income groups within an area through integration of low-income housing opportunities.  Expanding economic opportunities involves creating jobs that are accessible to low- and moderate-income persons; making mortgage financing available for low- and moderate- income persons at reasonable rates; providing access to credit for development activities that promote long-term economic and social viability of the community; and empowering low-income persons to achieve self-sufficiency to reduce generational poverty in federally-assisted and public housing. The City proposes to utilize the 2015 CDBG grant to fund capital improvements to address the needs of a special needs population and to fund public services to address the needs of low- to moderate income persons, the homeless, and other special needs populations. ---PAGE BREAK--- 2 Project outcomes will be based on the number of persons assisted in the different projects. 3. Evaluation of past performance The City of Farmington understands the value of CDBG dollars and the impact this funding has on those in need. This critical annual funding source increases the services available in the community and allows additional residents to be served. The City of Farmington began receiving CDBG funds in 2004 and since then has developed three Consolidated Plans. Each plan has involved a citizen participation process to determine the community’s needs. This process helped to establish the priorities, goals, and objectives. The City of Farmington, as a recipient of CDBG funding, has completed Consolidated Annual Performance and Evaluation Performance Reports (CAPER) at the end of each program year. These reports summarize past accomplishments and evaluates performance in regards to meeting goals set forth by the Consolidated Plan. CAPERs are published on the City website at: http://www.fmtn.org/cdbg. The City has engaged in a variety of project types that help to meet the objectives of past Action Plans, including providing decent housing through rental assistance, suitable living environments through transitional housing, and economic opportunities through community projects. The accomplishments in past program years have allowed the City to continue to meets its goals set forth by the Consolidated Plan. Over the past year, the City began to provide technical assistance throughout the program year to assist organizations in successfully completing their projects. We make this service available for several reasons:  To ensure that projects and reimbursable expenses are in compliance with federal regulations;  To ensure accurate outcomes are provided in a timely manner;  To keep projects moving forward so they are completed within the contracted timeframe.  To make the reporting process as easy as possible for sub-recipients.  To encourage current sub-recipients and new sub-recipients to apply for funds in the future. 4. Summary of Citizen Participation Process and consultation process The U.S. Department of Housing and Urban Development (HUD) requires entitlement communities under the federal Housing and Community Development Act of 1974, as amended, to develop a citizen participation plan as the first step in developing a new Consolidated Plan. This Citizen Participation Plan describes how the City of Farmington will involve residents in the planning, implementation and assessment of how Community Development Block Grant (CDBG) funds are used. It includes the City’s policies and procedures for public participation in the Consolidated Plan process. The Consolidated Plan is a five-year plan required by HUD that assesses community needs and sets out a strategic plan with proposed projects for a five-year period. The main components of the Consolidated Plan include: housing affordability; housing needs; community needs; homeless needs; special needs; priority ranking; a strategic plan; and, an Analysis of Impediments to Fair Housing Choice. Also included in the process is the development of the first year Annual Action Plan. ---PAGE BREAK--- 3 The Citizen Participation Plan generally documents the processes and public involvement for the development of the Consolidated Plan, the Annual Action Plans and the Consolidated Annual Performance and Evaluation Reports (CAPER) over the next five years. All meetings and hearings are publicized in accordance with applicable HUD, state and local regulations. A copy of the current Citizen Participation Plan (CPP) is included in the Appendix to this document. 5. Summary of public comments A summary of the public comments will be added after the public comment period ends on August 11, 2015. 6. Summary of comments or views not accepted and the reasons for not accepting them: The City of Farmington makes every attempt to incorporate all comments into the formulation of this Action Plan. All public comments will be included in the Appendix to this Plan. 7. Summary The City of Farmington will continue to receive annual CDBG allocations to benefit the low- and moderate-income residents in the community. CDBG projects recommended for funding for the 2015 program year meet a priority, goal, and objective identified in the 2014-2018 Consolidated Plan. The City will evaluate past performance and make adjustments in the future to better serve the needs of the community. Residents and providers will continue to be informed and invited to participate in the CDBG process to ensure projects meet the needs of the community. PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Action Plan Describe agency/entity responsible for preparing the Action Plan and those responsible for administration of each grant program and funding source. Table 1 – Responsible Agencies Agency Role Name Department Agency CDBG Administrator City of Farmington Community Development Department Narrative (optional): The City of Farmington qualified as an entitlement community based on its 2000 U. S. Census population and was able to apply for CDBG funding. In order to continue to qualify, HUD requires entitlement communities to submit an Annual Action Plan outlining the projects recommended for funding. The 2015 Annual Action Plan serves as the City’s application for funding for the 2015 program year. The Action Plan is based on input from the community in accordance with the Citizen Participation Plan and the 2014-2018 Consolidated Plan. ---PAGE BREAK--- 4 Action Plan Public Contact Information Mary L Holton, AICP, Community Development Director City of Farmington 800 Municipal Drive Farmington, NM 87401 Phone [PHONE REDACTED] FAX [PHONE REDACTED] [EMAIL REDACTED] AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The Annual Action Plan identifies the organizations and projects awarded with 2015 CDBG program year funds. These projects address the community needs identified in the 2014-2018 Consolidated Plan. Community needs were based on input received from service providers, clients, and residents during the Consolidated Plan process. The City additionally requested these stakeholders to review the Draft Action Plan and share their comments. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)). The City of Farmington collaborates with, coordinates with, and supports a number of organizations in the area to provide activities related to housing, health, and other services. This includes the Cities of Aztec and Bloomfield, San Juan County, Four Corners Comprehensive Homeless Assistance Providers (CHAP), San Juan Safe Communities, San Juan Community PLACE MATTERS, San Juan Regional Medical Center, Totah Behavioral Health, Presbyterian Medical Services, Joint Intervention Program, ECHO Food Bank, Veterans Affairs Supportive Housing, Four Corners Foundation, Childhaven, Family Crisis Center, Four Winds Recovery Center, Persons Assisting the Homeless (PATH), The Roof, San Juan County Housing Authority, San Juan County Partnership, San Juan Center for Independence, Northwest New Mexico Seniors, other local organizations and businesses, and Red Apple Transit. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities. Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization San Juan County Agency/Group/Organization Type Other government - County What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues ---PAGE BREAK--- 5 2 Agency/Group/Organization San Juan County Partnership Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 3 Agency/Group/Organization City of Bloomfield Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 4 Agency/Group/Organization City of Aztec Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 5 Agency/Group/Organization San Juan Center for Independence Agency/Group/Organization Type Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 6 Agency/Group/Organization City of Farmington Police Department Agency/Group/Organization Type Public safety What section of the Plan was addressed by Consultation? Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 7 Agency/Group/Organization Northwest New Mexico Seniors Agency/Group/Organization Type Services-Elderly Persons ---PAGE BREAK--- 6 What section of the Plan was addressed by Consultation? Non-Homeless Special Needs; Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 8 Agency/Group/Organization Veterans Affairs Supportive Housing Agency/Group/Organization Type Housing Assistance Program What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans Non-Homeless Special Needs; Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 9 Agency/Group/Organization Native American Disability Law Center Agency/Group/Organization Type Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs; Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues 10 Agency/Group/Organization Totah Behavioral Health Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Homeless Special Needs; Housing Needs Assessment in the Consolidated Plan; Draft Action Plan Review How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Direct Request; Input; Staff consults on a regular basis regarding area issues Identify any Agency Types not consulted and provide rationale for not consulting The City’s outreach efforts were comprehensive to ensure that all citizens and service providers had access to the Draft Action Plan and an opportunity to share comments. There were no organizations that were specifically not consulted. CDBG staff emailed its contact list of service providers and interested individuals to encourage them to participate in the review of the Draft Action Plan. ---PAGE BREAK--- 7 Other local/regional/state/federal planning efforts considered when preparing the Plan Table 3 – Other local / regional / federal planning efforts Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? 2012 San Juan County Needs Assessment San Juan County Partnership Top identified needs are included in the potential projects list and considered high priority projects 2011 PRC Community Health Report San Juan Regional Medical Center & San Juan Regional Rehabilitation Hospital Utilized information to identify needs in the community Affordable Housing Plan City of Farmington, San Juan County Identified need for affordable housing Narrative (optional): N/A AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation. Summarize citizen participation process and how it impacted goal-setting The priorities, goals and objectives identified in the 2014-2018 Consolidated Plan were a direct result of implementing the Citizen Participation Plan utilizing the data and comments collected through surveys and public meetings. Survey results determined the initial priorities. Attendees at public meetings expressed agreement with the priority levels. All projects proposed for the 2015 CDBG program year meet one of these priorities, goals and objectives. The City’s Action Plan outreach efforts comply with the Citizen Participation Plan and were comprehensive to ensure that all had an opportunity to participate. Citizen participation utilized in developing this Action Plan included:  Consultation with the City Council during scheduled and noticed public meetings in April and June for direction and discussion regarding possible projects.  A public and competitive bid process through a Request for Proposals for the public service projects.  Presentations to the City Council during a scheduled and noticed public meeting by offerors who responded to the RFP.  Consideration of the public service grant awards during a scheduled and noticed public meeting.  Publication and posting of the public notice of the public comment period, as well as, a notice for the public hearing. The notices were printed in the legal section of the local newspaper. Posting locations included: City Hall; Community Development Department; San Juan Center for Independence; Sycamore Park Community Center; Bonnie Dallas Senior Center; Farmington Indian Center; and, the Farmington Civic Center. In the ---PAGE BREAK--- 8 notices, citizens were given the opportunity to request accommodations for special needs or interpreters to review the draft and in advance of the public hearing.  The public notices were additionally emailed to service providers and interested parties, and were posted on the City’s website,  A 30-day public comment period beginning July 10 and ending on August 11, 2015, provided an opportunity for the public to review and comment on the proposed 2015 Action Plan.  Copies of the Draft 2015 Action Plan were located at the following public places: the City Clerk’s office, the Community Development Department office, the City’s website, and the reference desk of the Farmington Public Library.  Public Service grant awards were made in a public meeting on July 14, 2015.  Presentation of the Draft 2015 Action Plan during the Council’s meeting on July 21, 2015.  Public Hearing: A public hearing was held with the City Council to hear public comments, and to review and adopt the 2015 Action Plan on August 11, 2015. The citizen participation process detailed herein is expected to reinforce the goals set forth in the 2014-2018 Consolidated Plan. Table 4 – Citizen Participation Outreach Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) Council Discussions in Two Public Meetings – April 21, 2015, and June 16, 2015 LMI persons Minorities Non-English Speaking - Spanish Special Needs Populations Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing No members of the public spoke. Meeting minutes to be included in the Appendix. N/A N/A N/A RFP Process for Public Service Awards Eligible service providers, non-profits, organizations, businesses, Section 3 businesses Seven offers submitted N/A N/A http://www.fmtn.org/bids.aspx ---PAGE BREAK--- 9 Presentations by Public Service Offerors in a Public Meeting LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing No members of the public spoke. Meeting minutes to be included in the Appendix. N/A N/A N/A Public Notice in the Daily Times newspaper, City’s Legal Notices, and CDBG website to advertise Public Review/ Comment Period LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending http://www.fmtn.org/index.aspx?nid=150 http://www.fmtn.org/cdbg; Posting public notices at additional locations to advertise Public Review/ Comment Period LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A ---PAGE BREAK--- 10 Posting Locations of Draft Action Plan Notice for Public Review/ Comment LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A Use of CDBG website to post Draft Action Plan LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending http://www.fmtn.org/cdbg Providing printed copies of the Draft Action Plan at various locations LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A ---PAGE BREAK--- 11 Public Service grant awards in a public meeting on July 14, 2015 LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing One offeror asked a question – Meeting minutes to be included in the Appendix N/A N/A N/A Presentation of the Draft 2015 Action Plan during the Council’s meeting on July 21, 2015. LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending Pending Public Notice in the Daily Times newspaper to advertise August 11, 2015 Public Hearing LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A ---PAGE BREAK--- 12 Posting public notices at additional locations to advertise the Public Hearing LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A Public Hearing and Adoption in a Public Meeting on August 11, 2015 LMI persons, Minorities Non-English Speaking - Spanish Special Needs Populations, Persons with disabilities Non- targeted/broad community Residents of Public and Assisted Housing Pending Pending Pending N/A Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The U.S. Department of Housing and Urban Development has awarded the City of Farmington $348,432 to fund projects during the 2015 program year from October 1, 2015 to September 30, 2016. Projects must benefit low- and moderate-income residents or special needs populations and meet a priority, goal, and objective identified in the 2014-2018 Consolidated Plan. ---PAGE BREAK--- 13 Table 5 - Expected Resources – Priority Table Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 348,432 0 0 348,432 0 2015 CDBG program year funds will be allocated to 9 projects. Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied While there is no specific requirement for leveraging CDBG grant funds, the City has found that sub-recipients typically leverage other grant funds and private funds. The exact amounts are not known until projects are fully implemented. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan N/A Discussion: The City expects to receive $348,432 in CDBG funding during the HUD FY 2015. Of this total, $226,482 is to be spent on two capital projects, accounting for 65 percent of the CDBG funding. Seven public service projects will be allotted 15 percent with $52,264. Planning and Administration will account for 20 percent with $69,686. ---PAGE BREAK--- 14 AP-20 Annual Goals and Objectives Table 6 – Goals Summary Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Public Facilities and Improvements 2015 2016 Presumed Low/Moderate Income; Non- Homeless, Special Needs N/A Special Needs Population – Physically Disabled CDBG: $226,482 ADA improvements to up to three Parks, Recreation, and Cultural Affairs facilities and up to 45 sidewalk locations. 2 Public Services 2015 2016 Low/Moderate Income; Presumed Low/Moderate Income; Homeless; Non- Homeless; Special Needs N/A Homelessness Special Needs Populations Low-to- Moderate Income Households CDBG: $52,264 Public service activities to benefit Low/Moderate Income persons, Homeless persons, Special Needs populations, Homelessness Prevention. Table 7 – Goal Descriptions 1 Goal Name Public Facilities and Improvements Goal Description Increase the organization's capacity to deliver quality services to non-homeless special needs populations, specifically physically disabled persons. 2 Goal Name Public Services Goal Description Provide services to eligible citizens. ---PAGE BREAK--- 15 Projects AP-35 Projects – 91.220(d) Introduction The 2015 Annual Action Plan includes two Public Facilities projects and seven Public Service projects. Utilizing CDBG Capital Funds, the Public Facilities projects will address critically needed ADA improvements for up to three Parks, Recreation, and Cultural Affairs facilities and up to 45 sidewalk locations throughout the City. Recent assessments undertaken by the City have identified the critical need to make ADA improvements to City facilities and to sidewalks. Total estimates provided from those assessments include:  Parks, Recreation, and Cultural Affairs (PRCA) ADA Accessibility Improvements- $1.4 million  Public Works ADA Sidewalk Improvements - $600,000 The Public Service funding will also address some of the many needs outlined in the 2014-2018 Consolidated Plan, which include operational funds for a homeless shelter and for homeless assistance, mentoring/educational programming to low-to-moderate income (LMI) youth, respite care services to elderly and frail elderly persons, operational funds for a treatment facility for persons with chronic substance abuse, emergency rental assistance to prevent homelessness, child care assistance for LMI college students, and, social services referral assistance to homeless and LMI persons, including homeless youth. The seven Public Service projects, which were submitted as part of the 2015 Request for Proposals (RFP) process, were selected for funding by the City Council on July 14, 2015. Table 8 – Project Information # Project Name 1 PRCA ADA Improvements 2 Sidewalk ADA Improvements 3 People Assisting the Homeless (PATH) 4 Big Brothers Big Sisters 5 Northwest New Mexico Seniors 6 Masada House, Inc. 7 San Juan County Partnership 8 San Juan College Daycare 9 Identity, Inc. Describe the reasons for allocation priorities and any obstacles to addressing underserved needs. CDBG funds and associated activities must address a priority need, goal, and objective established in the 2014-2018 Consolidated Plan. A number of factors are taken into consideration in determining how funds are allocated. Funding levels are highly dependent upon the critical needs in the community, the number of applications received, and the types of projects submitted through the application process. Staff met with the City Council during ---PAGE BREAK--- 16 scheduled and noticed public meetings on April 21, 2015, and June 16, 2015, to determine this year’s capital projects. The City received seven public service applications for the 2015 CDBG program year. HUD limits the amount of funding for public services projects to 15 percent of the jurisdiction’s total annual CDBG allocation making the application process highly competitive. The applications are accepted through a Request for Proposals process that includes evaluations by a three-person committee. The committee reviews, scores, and ranks the applications based on criteria set in the RFP. The final determination of which public service projects are funded and at what funding levels is made by the City Council. This final determination occurred during a public meeting on July 14, 2015. The overarching obstacles that exist in meeting the City’s underserved needs are the limited amounts of funding that are available, including CDBG funds allowed to be utilized for public services, and the economic downturn that still persists in the region. AP-38 Project Summary Table 9 – Project Summary Information 1 Project Name PRCA ADA Improvements Target Area N/A Goals Supported Public Facilities Needs Addressed Non-Homeless, Special Needs Population – Physically Disabled Persons National Objective/CPD Outcome Objective/CPD Outcome/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/03 Funding CDBG: $113,241 Description Construction improvements to provide ADA accessibility to up to three Parks, Recreation, and Cultural Affairs facilities. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 100 physically disabled persons* Location Description Varies Planned Activities Construction improvements to provide ADA accessibility to up to three Parks, Recreation, and Cultural Affairs facilities. 2 Project Name Sidewalk ADA Improvements Target Area N/A Goals Supported Public Facilities Needs Addressed Non-Homeless, Special Needs Population – Physically Disabled Persons ---PAGE BREAK--- 17 National Objective/CPD Outcome Objective/CPD Outcome/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/03L Funding CDBG: $113,241 Description Construction improvements to up to 45 sidewalk locations in the City to provide ADA accessibility. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 100 physically disabled persons* Location Description Varies Planned Activities Construction improvements to up to 45 sidewalk locations in the City to provide ADA accessibility. 3 Project Name People Assisting the Homeless (PATH) Target Area N/A Goals Supported Public Services Needs Addressed Homeless National Objective/Outcome Objective/IDIS Matrix Code LMC/Providing Decent Housing/Availability Accessibility/03T Funding CDBG: $9,000 Description Provide operational funds for a homeless shelter and provide food and counseling to the homeless. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 20 homeless persons in the emergency shelter or in transitional housing; 1,298 meals to homeless persons Location Description 520 Hydro Plant Rd. (Low Mod Targeted Neighborhood) 405 S. Behrend (Low Mod Targeted Neighborhood; MRA) Planned Activities Case management, counseling, staff costs, utilities, supplies, administration costs (max. 10%). 4 Project Name Big Brothers Big Sisters Target Area N/A Goals Supported Public Services Needs Addressed LMI National Objective/Outcome Objective/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/05D Funding CDBG: $9,000 Description Provide mentoring and educational services to LMI children and youth. ---PAGE BREAK--- 18 Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 20 LMI children/youth Location Description Varies Planned Activities Provide mentoring programs with educational components to LMI children and youth; staff costs; administrative costs (max. 10%). 5 Project Name Northwest New Mexico Seniors Target Area Varies Goals Supported Public Services Needs Addressed Non-Homeless, Special Needs Population – Elderly, Frail Elderly National Objective/Outcome Objective/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/05A Funding $7,000 Description Providing respite care services for elderly, frail elderly so that they can remain in their own homes. Target Date September 30, 2015 Estimate the number and type of families that will benefit from the proposed activities 9 elderly or frail elderly households/families Location Description Varies Planned Activities Provision of homemaker services to elderly and frail elderly; staff costs; administrative costs (max. 10%). 6 Project Name Masada House, Inc. Target Area N/A Goals Supported Public Services Needs Addressed Homeless; Non-Homeless, Special Needs Population – Persons with Alcohol/Other Drug Addictions National Objective/Outcome Objective/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/05F Funding CDBG: $7,000 Description Provide transitional living programming to women in early recovery from substance abuse. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 20 women in recovery from substance abuse Location Description 610 N. Dustin ---PAGE BREAK--- 19 Planned Activities Case management; counseling; substance abuse education; relapse prevention; life skills; job preparation skills; goal setting; financial management; physical & emotional health; mental health support; staff costs; administrative costs (max. 10%). 7 Project Name San Juan County Partnership Target Area N/A Goals Supported Public Services Needs Addressed Homeless National Objective/Outcome Objective/IDIS Matrix Code LMC/Providing Decent Housing/Availability Accessibility/05Q Funding CDBG: $9,000 Description Provide emergency rental assistance to prevent homelessness. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 6 LMI families Location Description Varies Planned Activities Provide rent and deposits to prevent homelessness; administrative costs (max. 10%). 8 Project Name San Juan College Daycare Target Area N/A Goals Supported Public Services Needs Addressed LMI National Objective/Outcome Objective/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/05L Funding CDBG: $7,000 Description Provide child care assistance to LMI college students so that they can attend college. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 12 LMI families Location Description 4601 College Blvd. Planned Activities Childcare costs; staff costs; administrative costs (max. 10%). 9 Project Name Identity, Inc. Target Area N/A Goals Supported Public Services Needs Addressed Homeless; LMI ---PAGE BREAK--- 20 National Objective/Outcome Objective/IDIS Matrix Code LMC/Creating Suitable Living Environments/Availability Accessibility/05 Funding CDBG: $4,264 Description Provide social services referral assistance to homeless and LMI persons, including homeless youth. Target Date September 30, 2016 Estimate the number and type of families that will benefit from the proposed activities 240 homeless or LMI persons Location Description 218 W. Main St. (Low Mod Targeted Neighborhood; MRA) Planned Activities Development and maintenance of the social services referral list; staff costs; administrative costs (max. 10%). *This is an estimate. San Juan Center for Independence provided the following data: From July 1, 2014, to July 17, 2015, the agency provided services to 103 physically disabled persons, and from July 1, 2009, to July 17, 2015, the agency provided services to 530 physically disabled persons. In the 2011-2013 3-Year American Community Survey, the U. S. Census Bureau estimates that 8.0% of the population or 3,578 persons in Farmington have ambulatory difficulty. The actual number of disabled persons who will benefit from the capital projects will be based primarily on the specific location of improvements and actually use of the public facilities and sidewalks by physically disabled persons. AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed All CDBG funding will be used within the boundaries of the City of Farmington. Though the capital project will include locations in the City’s Low-Mod Targeted Neighborhoods and the City’s Metropolitan Redevelopment Area, the projects for the 2015 program year are clientele- based, as opposed to location based. The exact percentage of funds distributed geographically will not be known until the projects are completed. Table 10 - Geographic Distribution Target Area Percentage of Funds Low Mod Targeted Neighborhood City of Farmington's Metropolitan Redevelopment Area Rationale for the priorities for allocating investments geographically Geography was not used to determine funding allocation priorities for the City. Allocations and use of funds were determined by community priorities, and in the case of public service awards, by a competitive application process open to all eligible organizations. Discussion: N/A ---PAGE BREAK--- 21 Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction While there are sufficient numbers of households with unmet housing needs, the City does not anticipate utilizing CDBG funding for rehab or new housing construction. The City has utilized CDBG funding in the past to partially fund an affordable housing project. The project required carrying over CDBG funds for 2-3 years which, unfortunately, resulted in the City exceeding HUD’s 1.5 Timeliness Standard. Though annual CDBG funding is not sufficient to support such projects, the City continues to encourage, and assist where possible, the efforts of developers to construct affordable housing projects throughout the City. Table 11 - One Year Goals for Affordable Housing by Support Requirement One-Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 0 Special-Needs 0 Total 0 Table 12 - One Year Goals for Affordable Housing by Support Type One-Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 0 Total 0 Discussion: N/A AP-60 Public Housing – 91.220(h) Introduction There is no public housing in Farmington or San Juan County. The limited amount of the typical annual CDBG grant and the wide variety of needs identified does not allow the CDBG grant to create a public housing project. Actions planned during the next year to address the needs to public housing. N/A Actions to encourage public housing residents to become more involved in management and participate in homeownership. ---PAGE BREAK--- 22 N/A If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance. N/A Discussion: N/A AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The Action Plan will reach the needs of homeless and other special needs populations through a variety of outlets. The two capital projects will address the critical need in the community to provide accessibility to physically disabled persons to public facilities and other land uses located throughout the City. The public service projects will also meet the needs of homeless and other special needs populations through providing services that can be accessed by community members. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Two public service projects in this year’s Action Plan will provide direct services to the homeless. These projects include People Assisting the Homeless (PATH) and Identity, Inc. The PATH project entails providing operational funds for a homeless shelter, a transitional living facility, and providing other assistance to the homeless. The Identity, Inc. project consists of providing social services referral assistance to homeless and LMI persons, including homeless youth. Additionally, two other public service projects - Masada House, Inc. and San Juan County Partnership – will also address homelessness in the community. Though the residents of Masada House are recovering from substance abuse, many were also homeless prior to entering the program. The San Juan County Partnership project will provide emergency rental assistance to prevent homelessness. Funded as last year’s capital project, the Joint Intervention Program (JIP) Shelter & Transitional Living Facility, which will house participants in the Joint Intervention Program, is planned for construction this fall. Once it opens, it will support the Joint Intervention Program’s mission to address the hundreds of people in Farmington with chronic addiction and health conditions who are also homeless and have historically cycled in and out of jail, the hospital emergency room, and other crisis systems of care. The Joint Intervention Program already provides a wide array of services for recovery and harm reduction including: mental health; substance abuse treatment; medical and dental care; employment and educational support; case management; and, Traditional Healing, as many participants of the program are Native American. Once completed, the JIP Shelter and Transitional Living Facility will house participants and will provide them with the structure and consistency necessary for recovery and transitioning. It should be noted that the City has allocated nearly $400,000 in City funds to construct the JIP Facility. CDBG is funding the remaining $319,708. ---PAGE BREAK--- 23 Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Both the Joint Intervention Program (JIP) and the People Assisting the Homeless (PATH) project include case management, counseling, and educational components. The majority of social service agencies in the community work collaboratively to reach out to homeless persons and provide individual assessments. The City of Farmington is providing $773,600 in fiscal year 2015, in funding other than CDBG, in support of the operations of the Joint Intervention Program and associated programs. Addressing the emergency shelter and transitional housing needs of homeless persons Both the Joint Intervention Program (JIP) and the People Assisting the Homeless (PATH) project include emergency shelter and transitional housing for the homeless. Additionally, The Roof, a wet shelter built in 2005 with CDBG funding, is operated every winter. The City of Farmington provides $57,000 annually, in funding other than CDBG, to operate that facility. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The People Assisting the Homeless (PATH) project provides an emergency shelter, a transitional living facility, and daily meals to the homeless. For residents of the emergency shelter and the transitional living facility, PATH provides guidance and support to prevent homelessness in the future. Weekly group/individual meetings are scheduled to provide education on housing, budgeting, nutrition, employment, and health care. Residents can take advantage of learning basic computer literacy, learning how to save money, learning skills for living independently, and use of a daycare while job searching. The Joint Intervention Program Shelter, once constructed, will provide a space for homeless persons to sleep at night while accessing services to help ensure self-sufficiency. Utilizing a joint effort including mental health, substance abuse treatment, medical and dental care, employment and educational support, and case management, the program will help to ensure shelter residents will be able to exit the program with skills needed to retain self-sufficiency. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The Identity, Inc. project will provide social services referral assistance to homeless and LMI persons, including homeless youth. The San Juan County Partnership project will provide emergency rental assistance to prevent homelessness. ---PAGE BREAK--- 24 The San Juan College Credit Repair and Financial Literacy project, funded by the 2012 CDBG Grant, was recently extended through June 2016. That project provides LMI persons the education and skills they need to improve their financial situations and credit worthiness so that they may be able to purchase and pay for their own homes. Additionally, the Joint Intervention Program is designed to identify those who cycle between “street life” – arrests, incarceration, detox, and the emergency room – and placing those persons in structured substance abuse treatment programs designed to improve life outcomes for participants, while efficiently utilizing public resources and reducing system costs. Discussion: N/A AP-75 Barriers to affordable housing – 91.220(j) Introduction The City of Farmington continues to identify and address barriers to affordable housing in order to increase the availability of affordable housing units. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment This 2015 Action Plan does not include specific actions planned that specifically address barriers to affordable housing. The City plans to address Affordable Housing by utilizing City resources to fully implement its Affordable Housing Ordinance by establishing the application process and by marketing it, and by working with the private sector to identify land areas the City owns for private development of affordable housing projects. In the event that sufficient funding becomes available in future Action Plan years, the City wants the ability to partner with the private sector, as it has done in a past Action Plan year, to provide new housing unit production or housing rehabilitation. Discussion: The City of Farmington has taken the following actions to ameliorate the barriers to affordable housing:  The City of Farmington adopted its Affordable Housing Strategic Plan on May 24, 2011. This document built upon the City’s Housing Affordability 2010 Update and Housing Needs Assessment in the 2009-2014 Consolidated Plan.  City staff additionally worked with the New Mexico Mortgage Finance Authority to develop an Affordable Housing Ordinance (No. 2012-1261), which was adopted on November 27, 2012.  The City plans to address Affordable Housing by utilizing City resources to fully implement its Affordable Housing Ordinance by establishing the application process and ---PAGE BREAK--- 25 by marketing it, and by working with the private sector to identify land areas the City owns for private development of affordable housing projects.  In the event that sufficient funding becomes available in future Action Plan years, the City wants the ability to partner with the private sector, as it has done in a past Action Plan year, to provide new housing unit production or housing rehabilitation. Additionally, the City intends to continually update its zoning regulations and zoning map purposely to support increasing the availability of affordable housing in the City. Land availability is an issue in Farmington. The Navajo Nation, as well as numerous state and Federal properties surround the City. The City will work with the BLM and the State to secure the release of public property for the development of affordable housing. The City continues to promote homebuyer education and credit counseling that assist persons to work towards qualifying for mortgages as projects and in public outreach efforts. AP-85 Other Actions – 91.220(k) Introduction The City plans to establish the application process for the affordable housing ordinance and begin outreach to promote the opportunities to potential developers. Actions planned to address obstacles to meeting underserved needs There is an underserved need across most categories, including the homeless, special needs populations, and low income residents. Obstacles to meeting these needs include the lack of funding required to meet all of the need. This Action Plan strategically places an emphasis on projects that will have the most impact for high needs populations. This means that an emphasis is placed on projects that utilize a high degree of coordination with other agencies, that meet the highest-rated needs, and that can have a measureable impact on the persons served. Actions planned to foster and maintain affordable housing The Housing Needs Assessment in the Consolidated Plan complies with 91.205 by looking in depth at affordable housing. The assessment provides projections for the number and type of families in need of housing assistance for extremely low-income, low-income, moderate-income, and middle-income families, for renters and owners, for elderly persons, for single persons, for large families, and for persons with disabilities. The assessment details the affordability, or cost burden, for a variety of housing types. A key recommendation of the Housing Needs Assessment in the Consolidated Plan is to specifically address the needs of the families in greatest need, as defined by HUD. Greatest Need - HUD defines those in the greatest need for affordable housing as "families and individuals whose incomes fall 50 percent below an area's median income, who either pays 50 percent or more of their income for rent, or who live in substandard housing." Substandard housing is defined as housing without complete kitchen or plumbing facilities or families who live in overcrowded conditions. Overcrowding is defined as more than one person per room in a household. ---PAGE BREAK--- 26 The Farmington MSA has a significant number of households that are considered greatest need families. Any affordable housing project conducted in the Farmington MSA should directly affect the families in greatest need. Obviously, the limited annual CDBG Formula Grant that the City of Farmington receives does not allow any significant impact on the number of households in greatest needs; however, the information in the Housing Needs Assessment does provide a rational justification for any housing affordability project, rental or purchase. The Consolidated Plan regulations require specific objectives that describe proposed accomplishments the jurisdiction hopes to achieve and must specify the number of extremely low-income, low-income, and moderate-income families that should be provided assistance. Given the variety of potential projects, the limited annual grant resources, the need to find or develop a partner to create a housing project, it is difficult to identify realistic affordable housing goals for the 2015 Action Plan. Actions planned to reduce lead-based paint hazards There are no Action Plan projects related to lead-based paint, and the City does not intend on funding renovations. However, the City will continue to ensure that capital projects funded by CDBG funding which involve rehabilitations require the mitigation of lead based paint appropriately by including the requirement in applicable contracts with sub-recipients. Actions planned to reduce the number of poverty-level families This Action Plan will reduce the number of poverty-level families through the implementation of funding to the Public Services projects. These projects will provide support for households that can assist them on the road to self-sufficiency and allow families to access new opportunities plus the support and education needed to be able to exit out of poverty. Actions planned to develop institutional structure Funding the Administration of CDBG funds will allow the City to monitor and guide the implementation of goals. This guidance will ensure the City can meet its obligations as outlined by HUD. The City of Farmington’s Mayor and City Council serves as the legislative, policy-making and administrative body governing the City. The Mayor and City Council performs legislative and quasi-judicial functions, which include adopting ordinances and resolutions for the safety, health, and well-being of the community. The Mayor and City Council appoints a City Manager to carry out the policy directions of the City Council and to supervise and coordinate the work of department staff. With the exception of the City Attorney and the City Clerk, the City Manager has line authority over all City departments. The Community Development Department, which administers the CDBG program, is one of these departments. Actions planned to continue to develop institutional structure include: ---PAGE BREAK--- 27  Provide data and other information through the appropriate channels to ensure that leaders are aware of issues and can make decisions accordingly.  Implement the 2014-2018 Consolidated Plan and the 2015 Annual Action Plan for the CDBG program.  Update the Mayor and City Council regarding the CDBG program, request approvals, and provide project information as needed.  Include other local jurisdictions in the CDBG process.  Continue engaging sub-recipients and eligible organizations in the annual application process, project updates on funded projects, new rules and regulations from HUD, as well as fair housing information.  Continue providing training and technical assistance to sub-recipients.  Continue to encourage collaboration amongst agencies and organizations.  Encourage, facilitate and foster relationships throughout San Juan County to strengthen the services available to the public. All development in the City must comply with the City’s 2020 Comprehensive Plan, which contains information on the housing needs in the community. Chapter 7, Housing, provides the following overarching goal: “Promote quality, affordable, and safe housing that meets the needs of the community and assures implementation of sound standards for orderly development and growth.” Actions planned to enhance coordination between public and private housing and social service agencies Coordination among all providers is essential to improving the conditions and addressing service gaps for the City’s citizens. Actions planned to enhance coordination between public and private housing and social service agencies include:  Award CDBG funds to eligible projects for housing and social services.  Encourage agencies to work together to apply for CDBG funds to leverage resources to the fullest extent.  Continue working with agencies to address issues of poverty and homelessness.  Continue to attend and be involved in meetings, events and training opportunities for housing and social service agencies.  Continue to conduct outreach at public events on fair housing. Discussion: N/A ---PAGE BREAK--- 28 Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan 80% ---PAGE BREAK--- APPENDIX To be completed prior to submittal to HUD