Full Text
FARMINGTON METROPOLITAN PLANNING ORGANIZATION AZTEC BLOOMFIELD FARMINGTON SAN JUAN COUNTY Fiscal Year 2013 Quarterly Report July 1 through September 30, 2013 Contract # M01034 ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 1 I. PROGRAM SUPPORT AND ADMINISTRATION (41.11.00) OBJECTIVE These activities are necessary for the administration, management, and operation of the MPO. This includes basic overhead, administrative costs, program support such as UPWP development, budget and financial management, annual and quarterly reports, and general citizen participation, public information, and local assistance. PROGRAMS AND STATUS 1. Administration and Operation of MPO - During FY2013, the MPO Officer will undertake general administration and oversight of the MPO. The MPO Planner and his staff will develop a UPWP for FY2014. Staff will perform the functions and duties required to properly operate the MPO. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept The quarterly report for the 4th quarter of FY2013 was prepared and submitted to the New Mexico Department of Transportation (NMDOT). X Staff and a Policy Committee representative attended the state MPO Summit in Albuquerque on September 14. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Prepare and submit the quarterly report covering October 1 through December 31, 2013 to NMDOT. Additional Information: None ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 2 2. Policy Manual/Bylaws – The Policy Manual is a document that contains the bylaws and operating policy procedures of the MPO. It addresses such items as describing the process by which the MPO Policy Committee conducts business and adopts and revises the Transportation Plan. These and other policy procedures that may come before the MPO Policy Committee are contained in this manual, which is updated as needed. The bylaws and operating procedures were approved on September 20, 2012. Source of Funds: FHWA PL, Local Funds for Match Activities This Reporting Period: Jul Aug Sept No activities reported Activities Anticipated for Next Reporting Period: Oct Nov Dec No activities anticipated Additional Information: None 3. Unified Planning Work Program The UPWP is the yearly work program for the MPO. The document outlines all planning and administrative activities that will be undertaken by the MPO during the upcoming fiscal year. Amendments to the FY2013 UPWP will be approved as necessary. Activities This Reporting Period: Jul Aug Sept No activities reported Activities Anticipated for Next Reporting Period: Oct Nov Dec Amend the FFY2014-2015 UPWP to reflect new work activities and a revised budget based on X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 3 final Work Authorizations. Additional Information: Anticipate Policy Committee approval of the amended UPWP in January 4. Annual and Quarterly Reports A summary of UPWP activities for the Farmington MPO will be prepared quarterly and at the end of the Fiscal Year. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept The report covering the 4th quarter of FY2013 was submitted to NMDOT X Activities Anticipated for Next Reporting Period: Oct Nov Dec Prepare and submit the quarterly report covering July 1-September 30 to NMDOT. X Prepare and submit the FY2013 Year End report to NMDOT. X Additional Information: None 5. Policy Committee Meetings (PC) – The Policy Committee reviews and takes action on various transportation issues in the urban area. Special meetings will be held as necessary. Regular Meetings This Quarter: August 7, 2013 (Special Meeting) September 19, 2013 Upcoming Meetings: November 14, 2013 Policy-Tech Workshop (TBD) ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 4 Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Approved the population and employment data for the MPO and for the TAZs in the regional traffic model. X Approved the list of selected projects for TAP funds X Approved the Values, Goals, and Vision statements for the Complete Streets program. X Approved Amendment #2 to the FFY2014-2019 Transportation Improvement Program X Discussed Technical Committee concerns with NMDOT District 5 relating to regional priorities and maintenance of state highways. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Adopt the annual meetings and open meetings act resolution X Approve Amendment #3 to the FFY2014-2019 TIP X Receive an overview presentation on the 2040 Metropolitan Transportation Plan update X Additional Information: A Policy-Technical Committee Workshop to discuss community and regional concerns with NMDOT needs to be scheduled. 6. Technical Committee Meetings (TC) – The Technical Committee makes recommendations to the Policy Committee on transportation issues and discusses current activities within the metropolitan planning area. Regular Meetings This Quarter: July 25, 2013 August 7, 2013 (Special Meeting) August 22, 2013 September 26, 2013 Upcoming Meetings: October 24, 2013 November 21, 2013 December 19, 2013 Policy-Tech Workshop (TBD) ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 5 Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Recommended approval of population and employment data for the MPO and for the TAZs in the regional traffic model. X Recommended approval of the Values, Goals, and Vision statements for the Complete Streets program. X Recommended approval of the list of selected projects for TAP funds. X Discussed concerns with NMDOT District 5 relating to regional priorities and maintenance of state highways. X X Activities Anticipated for Next Reporting Period: Oct Nov Dec Adopt the annual meetings and open meetings act resolution X Recommend approval of Amendment #3 to the FFY2014-2019 TIP. X Recommend approval of amending the FFY2014-2015 UPWP to reflect new work activities and a revised budget based on final Work Authorizations. X Receive an overview presentation on the 2040 Metropolitan Transportation Plan update. X Review land use context areas and road types recommendations for the Complete Streets program. X X Additional Information: A Policy-Technical Committee Workshop to discuss community and regional concerns with NMDOT needs to be scheduled. 7. Budget and Financial Management A budget and appropriate financial reports and records will be prepared, maintained, and updated as needed by the MPO staff. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 6 Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept The budget summary for the 4th quarter of FY2013 was prepared and submitted. X Staff finalized the automated work hours tracking process as directed by the FHWA review of the MPO. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Prepare and submit the quarterly invoice covering July 1-September 30 to NMDOT. X Additional Information: None 8. Miscellaneous Administration A variety of miscellaneous tasks are undertaken as needed and on a day-to-day basis to ensure continued operation of the MPO and coordination with other agencies. These include but are not limited to MPO Annual Certification of the Planning Process (23 CFR 450.334 & CFR 613.100) and adherence to the Open Meetings Act. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept All Policy and Technical Committee meetings were open to the public and advertised in the manner provided for by the New Mexico Open Meetings Act and in the adopted Public Participation Plan. X X X The Policy Committee approved of the Self-Certification document for Amendment #2 to the FFY2014-2019 TIP. X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 7 Activities Anticipated for Next Reporting Period: Oct Nov Dec Continue to comply with the New Mexico Open Meetings Act. X X X Approve the Self-Certification document for Amendment #3 to the FFY2014-2019 TIP. X Prepare and submit the Annual List of Federally Obligated Projects to NMDOT and FHWA. X X Additional Information: None 9. Staff and Professional Development Staff will attend meetings designed to enhance technical/professional skills and to promote coordination among the Farmington MPO, surrounding regional planning organizations (RPOs), Navajo Nation and other tribal governments, and State and Federal Highway Administrations. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Attended Safe Routes to School Committee meetings. X X X Attended the phone conference to review the draft Policies and Procedures Manual on July 23. X Attended a REMI modeling seminar in Santa Fe on August 5. X Attended the state MPO Summit in Albuquerque on September 14. X Attended the MPO Quarterly in Santa Fe on September 18. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Attend the NMAPA Conference in Farmington. X Attend the Joint MPO-RPO Meeting in Albuquerque. X Attend the AMPO annual conference in Portland, OR. X Attend the statewide functional classification meeting in Albuquerque. X Attend the state BBER Data Conference in Albuquerque. X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 8 Attend the MPO Quarterly in Las Cruces. X Additional Information: None 10. Public Involvement and Stakeholder Participation The Farmington MPO will actively involve the public in all relevant projects, activities, and public meetings pursuant to the New Mexico Open Meetings Act and in accordance with the adopted MPO Public Participation Plan. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept The fourth quarter (April-June) newsletter for FY2013 was distributed. X Updated the MPO website as needed. X X X Staff held Complete Streets Advisory Group meetings on July 9 and September 16. X X Staff assisted with an information booth at the San Juan County Fair on August 7-8. X Staff attended a public workshop on the proposed extension of Aztec’s Main Street. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Prepare and distribute the quarterly July-September quarterly newsletter. X Hold Complete Streets Advisory Group meetings. X X Give overview presentations to councils/commissions and public stakeholders on the 2040 MTP update. X X Additional Information: None ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 9 11. Joint Powers Agreement – The JPA among the local entities of the MPO was renewed on August 7, 2012 and will be in effect through September 30, 2012. Review of the document began in late FY2012 and concluded in early FY2013. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Requested a 6 month extension from FHWA for updating the JPA to include MAP-21 requirements and a conflict resolution process. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Work with the MPO committee to update the JPA. X X X Additional Information: Seek approval of the JPA update in January 2014 II. GENERAL DEVELOPMENT AND COMPREHENSIVE PLANNING (41.12.00) OBJECTIVE This program area consists of the Metropolitan Transportation Plan (MTP), the long-range (25 year) plan for the MPO. This program includes regional policy and system planning, including the development and maintenance of related data collection and analysis systems such as land use, housing, human services, environmental and natural resources, open space, public facilities, and demographics, the traffic counting program, and intelligent transportation systems (ITS). ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 10 PROGRAMS AND STATUS 1. Metropolitan Transportation Plan Products - The adopted MTP includes both long-range and short-range strategies and actions that lead to the development of an integrated intermodal transportation system that facilitates the efficient movement of people and goods. The FMPO adopted the Metropolitan Transportation Plan on April 15, 2010. The MTP includes population and employment projections, transportation priorities by mode, public participation activities, policies, strategies, actions, and a financial plan. The purpose of the plan is to coordinate and facilitate the programming and budgeting for all transportation facilities and services through 2035 in accordance with Federal or State regulations. The plan includes programs and projects proposed by MPO and the public transit operator within the MPO Boundary for which funding will likely become available. All of these programs and projects are considered financially constrained by reasonably anticipated funding. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept The Policy Committee approved Complete Streets values, goals, and a vision statement. X The Complete Streets Advisory Group developed land use context areas and road types for the Complete Streets process. X X Activities Anticipated for Next Reporting Period: Oct Nov Dec Begin development of the MTP update work schedule and timeline. X Give overview presentations of the MTP to various public groups and stakeholders. X X Additional Information: The MTP update is expected to be adopted in April 2015. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 11 2. Traffic Counting Program – The MPO is required to conduct traffic counts and provide the data to the New Mexico Department of Transportation (NMDOT) so that all traffic count locations are counted at least once within a three-year cycle. Approximately one-third of the overall traffic count locations are taken each year within the MPO boundary and any additional counts are taken as necessary to update traffic count locations within the MPO boundary. Traffic counts to support the traffic model will be taken as needed. Traffic count data will also be entered into a Traffic Count Database System (TCDS) program. This program is web-based and allows the public and all users to view count data collected by the MPO and its entities. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Developed a new one year contract with the current traffic count contractor. X Finalized the weekday and weekend count location lists. X X Activities Anticipated for Next Reporting Period: Oct Nov Dec Take traffic counts X Review and process traffic count data; post count data for entity/public viewing. X X Additional Information: None 3. Development Review and Traffic Forecasts – MPO staff will assist the member agencies with development reviews and traffic forecasts as requested. Forecasts requested by developers must be brought to the attention of the MPO through one of the entities. Furthermore, the MPO will not perform a Traffic Impact Analysis (TIA) for developers. Developers, through the entities, may obtain information that the MPO has already compiled or collected. In terms of traffic forecasting, the MPO’s role, in cooperation with the entities, will be determined on an individual basis for each project. Staff will also receive copies of final plat approvals for developments. Keeping a record of land use developments will assist MPO efforts when updating the socioeconomic data for the traffic model. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 12 Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Staff participated in a development review group for the City of Farmington. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Review new developments as necessary. X X X Additional Information: None 4. Intelligent Transportation Systems – ITS uses integrated systems to improve transportation safety, mobility, and traveler knowledge through the use of information signs and other innovative communication technologies. The MPO approved a regional intelligent transportation systems (ITS) architecture on September 20, 2012. The FMPO ITS architecture determines ITS projects to be implemented and defines roles and responsibilities for the various ITS stakeholders. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept No activities reported. Activities Anticipated for Next Reporting Period: Oct Nov Dec No activities anticipated. Additional Information: None ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 13 III. LONG RANGE TRANSPORTATION PLANNING (41.13.00) OBJECTIVE Conduct long-range project level planning including traffic modeling, travel demand modeling, travel forecasting, appropriate database development and maintenance, system analysis and plan development. PROGRAMS AND STATUS 1. Traffic Demand Model – The MPO currently uses the VISUM traffic model program. It is a Daily model with AM/PM Peak Hour components that is used to analyze traffic patterns and conduct planning studies as needed in the MPO. General model maintenance and updates to the road network will be performed and documented. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Bob Shull was hired to complete the traffic model calibration/validation update for the MPO. X Staff and the traffic model consultant finalized minor revisions to the TAZ structure and to TAZ connectors based on land uses. X X Staff provided the consultant with the most recent traffic count data. X Staff has been reviewing and updating road network characteristics such as speed limits and intersection control. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Run the initial calibration process for review and analysis. X X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 14 Additional Information: None 2. GIS Activities – Staff will continue to work to collect data for GIS activities to support the traffic demand model for the MPO. The MPO staff will revise GIS maps and files during the MTP update. The MPO will continue to work with the GIS departments of each entity to create maps and share data. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Staff develop a truck volumes map to show which roadways carry the most truck traffic X Staff began developing a sidewalk inventory map showing where on the regional road system sidewalks exist and where they are missing. X X Staff developed walking distance maps for the schools in the SRTS Program to indicate the number of students living within quarter mile and half mile distances from school. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Finish the sidewalk inventory map. X X Develop a truck classifications map to show the volume of different truck types on regional roads. X X Create maps illustrating land use context areas for the Complete Streets process X X Additional Information: None 3. Functional Classification System – MPO staff, in cooperation with the entities and NMDOT, will include proposed functional classification changes as part of the MTP update. All proposed classification changes will be consistent with the statewide functional classification listing. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 15 Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept No activities reported. Activities Anticipated for Next Reporting Period: Oct Nov Dec Attend the statewide functional classification review meeting in Albuquerque. X Begin working with NMDOT on reviewing functional classification for the MPO. X X Additional Information: None 4. US 64 Final Design – Consultant teams working for NMDOT will develop final construction plans for the widening of US 64 to six lanes between Farmington and Bloomfield. MPO staff will attend team design meetings and provide input into the final design process as needed. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept No activities reported. Activities Anticipated for Next Reporting Period: Oct Nov Dec No activities anticipated. Additional Information: Work done by the MPO is contingent on requests by NMDOT District 5. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 16 5. Corridor and Sub-area Studies – The MPO may be requested to assist the entities with various studies. Potential studies include the Highline Road Study and the NM 173 Safety Study. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept No activities reported. Activities Anticipated for Next Reporting Period: Oct Nov Dec No activities anticipated. Additional Information: Work done by the MPO is contingent on requests by the entities. 6. Air Quality and Ozone Standards – Recent data has shown that stations in San Juan County are near the threshold for ozone non-attainment. EPA is proposing a reduction in the ozone standards, although it is uncertain when they may go into effect. The MPO will stay informed on possible changes to the ozone standards and their impact on transportation planning. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Staff received material from NMED that was presented during a 4 Corners Air Quality Group meeting on September 10-11. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Continue to review environmental information provided by EPA and NMED. X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 17 Additional Information: None IV. SHORT RANGE TRANSPORTATION PLANNING (41.14.00) OBJECTIVE Short range transportation planning includes system or project planning and analysis covering the next three to five years. PROGRAMS AND STATUS 1. Transit Programs – MPO staff will work with Red Apple Transit and other public transportation providers such as Navajo Transit and First Transit regarding projects and program modifications. The new Red Apple Transit route system went into effect in February 2012 and includes a combination of line and loop routes and had more bus stops along these routes. Another series of data collection activities will take place in the summer and fall of 2012. Source of Funds: FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Interns collected bus stop boardings and alightments and passenger trip data. X X Completed weekday and Saturday data entry of the information collected by the interns. X X Staff developed summaries of ridership data for each route. X X Staff prepared analysis reports and created graphs illustrating the transit ridership data. X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 18 Activities Anticipated for Next Reporting Period: Oct Nov Dec Finalize the ridership analysis and provide it to the transit operator. X Additional Information: None 2. Safe Routes to School (SRTS) – The MPO will continue to support SRTS initiatives that have been started by the City of Farmington. The MPO in cooperation with the schools and cities will assist with evaluation of the program. Source of Funds: FHWA PL, Local funds for Match Activities This Reporting Period: Jul Aug Sept Attended SRTS Committee meetings. X X X Took student arrival counts at the four participating schools. X Created walking distance maps for the schools. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Finalize the ridership analysis and provide it to the transit operator. X Additional Information: None 3. Data Collection and Maintenance – The MPO will gather, analyze, and maintain data and other information supporting the transportation planning process that includes, but is not limited to, maintaining demographic data, labor statistics, traffic counts, and transit data collection. The MPO will perform specific activities related to the 2010 Census and the Census Bureau’s American Community Survey (ACS, the annual replacement for the prior decennial “long form” survey) and its ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 19 applications to the transportation planning process. Fundamental data from the 2010 decennial census will be collected and included into the various MPO geo-data bases. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Staff finalized population and employment data collection activities for the TAZ updates in the traffic model. X X Staff collected and reviewed TAP application material with the entities in preparation for submittal to NMDOT Planning. X X Activities Anticipated for Next Reporting Period: Oct Nov Dec Continue to use population and employment data for the traffic model update and the long range plan update. X X X Provide relevant data to NMDOT for the freight plan and state long range plan. X X Additional Information: None 4. NMDOT Planning Products – The New Mexico Department of Transportation will be working on various planning documents in order to meet its federal requirements. The MPO will assist NMDOT in these efforts. Source of Funds: FHWA PL, FTA 5303, Local funds for Match Activities This Reporting Period: Jul Aug Sept Assisted with the development of the UPWP Policies and Procedures manual. X Worked with the local entities on reviewing, scoring, and selecting TAP projects. X X ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 20 Activities Anticipated for Next Reporting Period: Oct Nov Dec Continue to assist with the state’s long range plan update. X X X Participate in the NMDOT Freight Plan, Rail Plan, and functional classification update. X X X Additional Information: None V. TRANSPORTATION IMPROVEMENT PROGRAM (41.15.00) OBJECTIVE Develop and monitor the Transportation Improvement Program (TIP) throughout the year and amend it as needed. PROGRAMS AND STATUS 1. Transportation Improvement Program (TIP) – The MPO is required to develop and monitor a Transportation Improvement Program that is a fiscally-constrained, multi-year, inter-modal program of transportation projects that are consistent with the Metropolitan Transportation Plan. The MPO solicits roadway, bike, pedestrian, transit, and other types of transportation projects for inclusion into the TIP. The MPO is currently working with a TIP that covers FY2013 to FY2018 that is fiscally constrained and complies with federal requirements and the Public Participation Plan. The MPO typically updates the TIP on an annual basis. Amendments to the TIP will be done as needed throughout the year. Source of Funds: FHWA PL, FTA 5303, Local funds for Match ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 21 Activities This Reporting Period: Jul Aug Sept The Policy Committee approved Amendment #2 to the FFY2014-2019 TIP. X Activities Anticipated for Next Reporting Period: Oct Nov Dec Make Modification #2 to the FFY2014-2019 TIP. X Approve Amendment #3 to the FFY2014-2019 TIP. X Additional Information: None VI. BUDGET AND EXPENDITURE SUMMARY The City of Farmington accounting system tracks the revenues and expenditures for the MPO. Costs for City staff and resources used to support the MPO are charged to a specific work number. During the first quarter of FY2013, the MPO still operated using the estimated federal funding amounts that were provided by NMDOT during UPWP development in March-April 2012. Work Authorizations for PL and 5303 funds were provided in August and September and the MPO amended its budget in November 2012 to reflect these final amounts. FY2012 PL carryover funds were also approved by NMDOT in September. The final PL Work Authorization was in the amount of $177,801 for planning and traffic count activities The MPO received $106,339 in FY2012 carryover PL funds The final 5303 Work Authorization was in the amount of $35,356 ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 22 On April 23, 2013 the MPO Policy Committee approved an amendment to extend the FY2013 UPWP and budget by three months, from July 1 to September 30, so that the FFY2014 UPWP will now align with the federal fiscal year (October to September). In July 2013, the MPO received a PL Work Authorization (P513130)in the amount of $196,487. In June 2013, the MPO received a 5303 Work Authorization in the amount of $57,759. This federal amount will be available from July 2013 to September 2014. The final UPWP budget for the MPO from July 2012 to September 2013 is shown on the following page. Based on the Work Authorizations and approved FY2012 carryover, the total federal budget for the MPO from July 2012 to September 2013 is $573,742. This total represents the federal share of FHWA 112 PL and FTA 5303. The required local match for these sources totals $105,183. Due to the federal amount and local match, it is not expected that the local entities will need to provide additional local funds for MPO planning activities. The MPO budget totals $678,925. In the third quarter, the MPO exhausted its federal PL carryover funds (P500014) and began using its regular federal PL funds (P500020) as shown in Table 1. Funds from P500020 were used for the fourth quarter and the July to September quarter. There is $71,863.62 still available. In the fourth quarter, the MPO used up its entire 5303 funding ($35,356) and began using its new 5303 funding ($57,759) to cover expenses from July to September 2013 (Table ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 23 Fund Source Estimated Amounts (April 2012) Authorized Amounts (P500020) FY2011 Carryover (P500014) Authorized Amt July-Sept 2013 (P513130) Final Amounts FHWA PL – Federal Share $177,801 $177,801 $106,339 $196,487 $480,627 FHWA PL – Required Match $30,299 $30,299 $18,121 $33,484 $81,904 FHWA PL Total $208,100 $208,100 $125,460 $229,971 $562,531 Authorized Amounts (July 2012-June 2013) Authorized Amounts (July 2013 – Sept 2014) FTA 5303 – Federal Share $35,275 $35,356 $57,759 $93,115 FTA 5303 – Local Share $8,819 $8,839 $14,440 $23,279 FTA 5303 Total $44,094 $44,195 $72,199 $116,394 Federal Share of MPO Budget $223,756 $573,742 Local Required Match Total $40,938 $105,183 Additional Local Total $61,556 $0 MPO Grand Budget $326,250 $678,925 The following tables summarize the expenditures and remaining budget by funding category for the MPO. During the July to September quarter of FF2013, $54,859.43 was spent. ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 24 Table 1 – FY2013 (July 2012 to September 30, 2013) Budget and Expenditure Summary Funding Source- FY 2013 FY13 Budget Amount 1st Quarter 7/1-9/30/2012 Quarter 2 10/1-12/31/12 Quarter 3 1/1-3/31/13 Quarter 4 4/1-6/30/13 Quarter 5 7/1-9/30/13 Total Balance Remaining FHWA Federal (85.44%) FHWA PL 112 UPWP Expenditures (P500014) 106,339.00 $ 32,625.70 $ 50,714.57 $ 22,998.73 $ 106,339.00 $ - $ FHWA PL 112 UPWP Expenditures (P500020) 177,801.00 $ 19,622.99 $ 46,473.07 $ 39,841.11 $ 105,937.18 $ 71,863.82 $ FHWA PL 112 UPWP Expenditures (P513130) 196,487.00 $ - $ - $ 196,487.00 $ Total FHWA PL 112 480,627.00 $ 32,625.70 $ 50,714.57 $ 42,621.73 $ 46,473.07 $ 39,841.11 $ 212,276.18 $ 268,350.82 $ Local PL 112 Match Applied (14.56%) Local Required PL 112 UPWP Expenditures (P500014) 18,121.44 $ 5,559.81 $ 8,642.37 $ 3,919.26 $ 18,121.44 $ - $ Local Required PL 112 UPWP Expenditures (P500020) 30,299.42 $ - $ - $ 3,343.99 $ 7,919.57 $ 6,789.40 $ 18,052.96 $ 12,246.46 $ Local Required PL 112 UPWP Expenditures (P513130) 33,484.00 $ - $ - $ 33,484.00 $ Total Local Required PL 112 match 81,904.86 $ 5,559.81 $ 8,642.37 $ 7,263.25 $ 7,919.57 $ 6,789.40 $ 36,174.40 $ 45,730.46 $ TOTAL FHWA PL 562,531.86 $ FTA Federal (80%) FTA 5303 Expenditures 35,356.00 $ 7,637.10 $ 12,495.19 $ 7,042.59 $ 8,181.12 $ 35,356.00 $ 0.00 $ FTA 5303 Expenditures - (7/1/13-9/30/14) 57,759.00 $ 6,583.13 $ 6,583.13 $ 51,175.87 $ Local 5303 Match Applied (20%) Local Required 5303 match 8,839.00 $ 1,909.28 $ 3,123.80 $ 1,760.65 $ 2,045.28 $ 8,839.00 $ 0.00 $ Local Required 5303 match - (7/1/13-9/30/14) 14,440.00 $ 1,645.78 $ 1,645.78 $ 12,794.22 $ TOTAL FTA 5303 116,394.00 $ 9,546.38 $ 15,618.98 $ 8,803.23 $ 10,226.40 $ 8,228.91 $ 52,423.91 $ 63,970.09 $ FY13 Budget Amount 1st Quarter 7/1-9/30/2012 Quarter 2 10/1-12/31/12 Quarter 3 1/1-3/31/13 Quarter 4 4/1-6/30/13 Quarter 5 7/1-9/30/13 Total Balance Remaining Local Overmatch Applied - $ - $ - $ - $ Total Expenditures All Sources 47,731.89 $ 74,975.92 $ 58,688.21 $ 64,619.04 $ 54,859.43 $ 300,874.49 $ TOTAL BUDGET All Sources 678,925.86 $ 378,051.37 $ Expenditures by Entity Share Total Entity Share 7,469.09 $ 11,766.17 $ 9,023.90 $ 9,964.85 $ 8,435.19 $ 46,659.19 $ Aztec 10% 746.91 $ 1,176.62 $ 902.39 $ 996.48 $ 843.52 $ 4,665.92 $ Bloomfield 10% 746.91 $ 1,176.62 $ 902.39 $ 996.48 $ 843.52 $ 4,665.92 $ Farmington 60% 4,481.45 $ 7,059.70 $ 5,414.34 $ 5,978.91 $ 5,061.11 $ 27,995.51 $ San Juan County 20% 1,493.82 $ 2,353.23 $ 1,804.78 $ 1,992.97 $ 1,687.04 $ 9,331.84 $ ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 25 Table 2 – FFY2013 July to September 2013 Expenditure Summary by Funding Source PL FUNDING Total 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr. YTD MPO Budget 7/1-9/30/12 10/1-12/30/12 1/1-3/31/13 4/1-6/30/13 7/1-9/30/13 Total Share of Expenditures 550,032 $ 38,185.51 $ 59,356.94 $ 49,884.98 $ 54,392.64 $ 46,630.52 $ 248,450.58 $ Federal Share 469,947 $ 32,625.70 $ 50,714.57 $ 42,621.73 $ 46,473.07 $ 39,841.11 $ 212,276.18 $ Entity Match (required) 80,085 $ 5,559.81 $ 8,642.37 $ 7,263.25 $ 7,919.57 $ 6,789.40 $ 36,174.40 $ PL - TRAFFIC COUNT FUNDING Total 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr. YTD MPO Budget 7/1-9/30/12 10/1-12/30/12 1/1-3/31/13 4/1-6/30/13 7/1-9/30/13 Total Share of Expenditures 12,500 $ - $ - $ - $ - $ - $ - $ Federal Share 10,680 $ - $ - $ - $ - $ - $ - $ Entity Match (required) 1,820 $ - $ - $ - $ - $ - $ - $ 5303 FUNDING Total 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr. YTD MPO Budget 7/1-9/30/12 10/1-12/30/12 1/1-3/31/13 4/1-6/30/13 7/1-9/30/13 Total Share of Expenditures 186,230 $ 9,546.38 $ 15,618.98 $ 8,803.23 $ 10,226.40 $ 8,228.91 $ 52,423.91 $ Federal Share 93,115 $ 7,637.10 $ 12,495.19 $ 7,042.59 $ 8,181.12 $ 6,583.13 $ 41,939.13 $ Entity Match (required) 93,115 $ 1,909.28 $ 3,123.80 $ 1,760.65 $ 2,045.28 $ 1,645.78 $ 10,484.78 $ TOTAL Expenditures by Quarter 47,731.89 $ 74,975.92 $ 58,688.21 $ 64,619.04 $ 54,859.43 $ 300,874.49 $ ---PAGE BREAK--- FFY2013 UPWP – July to September Quarter Report October 25, 2013 26 Table 3 – FFY2013 July to September 2013 Expenditures by Program Area MPO EXPENDITURES by PROGRAM AREA 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th YTD 7/1-9/30/12 10/1-12/30/12 1/1-3/31/13 4/1-6/30/13 7/1-9/30/13 FHWA - PROGRAM ADMINISTRATION 17,183.48 $ 26,710.62 $ 22,448.24 $ 24,476.69 $ 20,983.73 $ 111,802.76 $ FHWA - GENERAL DEVELOPMENT 5,727.83 $ 8,903.54 $ 7,482.75 $ 8,158.90 $ 6,994.58 $ 37,267.59 $ FHWA - LONG RANGE PLANNING 7,637.10 $ 11,871.39 $ 9,977.00 $ 10,878.53 $ 9,326.10 $ 49,690.12 $ FHWA - SHORT RANGE PLANNING 5,727.83 $ 8,903.54 $ 7,482.75 $ 8,158.90 $ 6,994.58 $ 37,267.59 $ FHWA - TIP 1,909.28 $ 2,967.85 $ 2,494.25 $ 2,719.63 $ 2,331.53 $ 12,422.53 $ FHWA Program Area Subtotal 38,185.51 $ 59,356.94 $ 49,884.98 $ 54,392.64 $ 46,630.52 $ 248,450.58 $ FHWA Traffic Counts - GENERAL DEVELOPMENT - $ - $ - $ - $ - $ - $ FHWA Traffic Counts Subtotal - $ - $ - $ - $ - $ - $ FTA - PROGRAM ADMINISTRATION 954.64 $ 1,561.90 $ 880.32 $ 1,022.64 $ 822.89 $ 5,242.39 $ FTA - GENERAL DEVELOPMENT 954.64 $ 1,561.90 $ 880.32 $ 1,022.64 $ 822.89 $ 5,242.39 $ FTA - LONG RANGE PLANNING 1,431.96 $ 2,342.85 $ 1,320.48 $ 1,533.96 $ 1,234.34 $ 7,863.59 $ FTA - SHORT RANGE PLANNING 5,727.83 $ 9,371.39 $ 5,281.94 $ 6,135.84 $ 4,937.35 $ 31,454.35 $ FTA - TIP 477.32 $ 780.95 $ 440.16 $ 511.32 $ 411.45 $ 2,621.20 $ FTA Program Area Subtotal 9,546.38 $ 15,618.98 $ 8,803.23 $ 10,226.40 $ 8,228.91 $ 52,423.91 $ PROGRAM AREA EXPENDITURE TOTAL 47,731.89 $ 74,975.92 $ 58,688.21 $ 64,619.04 $ 54,859.43 $ 300,874.49 $ Table 4 – FFY2013 July to September 2013 Expenditures by Type MPO EXPENDITURES by TYPE Total 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr. YTD MPO Budget 7/1-9/30/12 10/1-12/30/12 1/1-3/31/13 4/1-6/30/13 7/1-9/30/13 SALARIES & WAGES 152,584.00 $ 33,424.43 $ 42,417.00 $ 39,093.38 $ 40,712.61 $ 37,641.17 $ 193,288.59 $ BENEFITS 34,803.00 $ 11,309.67 $ 11,971.22 $ 12,964.73 $ 13,375.15 $ 12,182.71 $ 61,803.48 $ PROFESSIONAL / TECHNICAL SERVICES 75,000.00 $ 633.00 $ 12,591.60 $ 1,764.00 $ 5,213.57 $ - $ 20,202.17 $ OTHER PURCHASED SERVICES 20,900.00 $ 2,213.67 $ 4,744.17 $ 4,623.99 $ 4,379.71 $ 2,672.23 $ 18,633.77 $ SUPPLIES 17,000.00 $ 151.12 $ 3,251.93 $ 242.11 $ 938.00 $ 2,363.32 $ 6,946.48 $ CAPITAL EXPENDITURES - $ - $ - $ - $ - $ - $ - $ 47,731.89 $ 74,975.92 $ 58,688.21 $ 64,619.04 $ 54,859.43 $ 300,874.49 $