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EVANSTON CITY COUNCIL Second Regular Meeting July 15, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Brian Honey led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, David W elling, Saundra Meyer, and W endy Schuler. Councilmember Evan Perkes was excused. Staff members present at the start of the meeting were: Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Ken Pearson. City Attorney, Dennis Boal was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held July 1, 2014 and a Work Session held July 8, 2014 were approved as presented. Bills Councilmember moved, Councilmember Rex seconded, to approve the following bills for payment: BILLS July 2, 2014 to July 15, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 1,995.83 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 119,764.77 Clerk of District Court Payroll 307.05 Delta Dental Payroll 6,333.20 FlexShare Payroll 2,867.50 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 544.74 Parks and Recreation Payroll 164.71 The Hartford Payroll 199.80 Uinta County Court Payroll 101.91 Vantage Point Payroll 1,081.97 Vision Service Plan Payroll 1,077.03 W EBT Payroll 968.00 W ells Fargo Payroll 192.00 W yoming Dept of Employment Payroll 7,388.42 W yoming Retirement Payroll 86,292.49 Payroll Payroll 109,349.32 EFTPS Payroll 37,691.16 First Bank Visa 658.69 First Advantage Testing 122.00 All W est Internet 788.98 Caselle Support/Maintenance 523.67 Cassidy’s Critter Control Services 60.00 City of Evanston Utilities 22,862.11 Eagle One Supplies 1,558.96 Evanston Chamber of Commerce Awards 50.00 Forsgren Associates Services 9,196.33 Greenhorn Plant 35.00 Russ Heward Reimbursement 139.15 Hogan & Associates Contract 234,061.20 ---PAGE BREAK--- Bill Jeffers Award 100.00 Kallas Automotive Parts 1,343.18 Keith’s Feed Supplies 61.50 Lexis Nexis Matthew Bender Supplies 144.31 Morcon Industrial Supplies 513.94 Mtn W est Business Solutions Contract 646.62 Questar Gas Utilities 3,862.49 Sue Norman Award 100.00 Northern Safety Supply Supplies 34.83 Quality Engraving & Locksmith Locks 210.50 SCI Inc Contract 205,906.95 Paul R. Skog Services 4,225.60 Alsco Laundry 590.03 Uinta County Jail/Dispatch Fees 81,419.15 Uinta County Herald Ads 334.54 InContact Utilities 468.78 Century Link Utilities 2,379.15 Rocky Mountain Power Utilities 40,751.26 Mike Vranish Award 100.00 W yoming W aste Services 267.45 W estar Printing Printing 49.00 W AM Dues 7,869.00 W yoming Dept of Revenue Sales/Use Tax 2,911.97 Richo Contract 208.93 Ken Pearson Reimbursement/Award 848.65 Swire Coca Cola Supplies 88.80 Neil Stevenson Award 100.00 Josh W elling Award 100.00 Jason Hatch Award 100.00 Young Musicians Contract 5,760.00 W yo Dept of Transportation Street Maintenance 1,055.42 Heather Long Refund 150.00 Alfredo Diez Refund 250.00 Darin Damron Award 100.00 Evan Lively Refund 250.00 Rhett Groll Reimbursement 176.30 Terri Arnell Reimbursement 1,483.80 Kathy Defa Reimbursement 534.04 Joe Cox Award 100.00 Ron Peterson Award 100.00 The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Meyer seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Council Comments The Mayor and several of the Councilmembers thanked all those involved in the 4 of July activities and th events. They also commented on the full calendar of upcoming events. EXCEL! Award Presentation Ken Pearson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Neil Stevenson, Ron Petersen, Josh W elling and Darin Damron for the outstanding service they provided at the Evanston Community Garden to get sixteen raised planter ready for use before the beginning of this year’s growing season. They were each presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Ken Pearson, CERC (City of Evanston Recognition Committee) Chairperson, also recognized Sue Norman, Bill Jeffers, and Mike Vranish for their volunteered time, labor, and tool they provided to the Evanston Community Garden to help construct sixteen raised planters for this year’s growing season. They were each presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Gordon Robinson, CERC (City of Evanston Recognition Committee) Vice Chairperson, recognized Ken Pearson being a volunteer director and leader in the effort to construct sixteen raised planters at the community garden. Lieutenant Pearson helped with the planning and design of the raised planters, acquisition of building materials, and coordinating the work efforts of City departments and staff. He was also presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. ---PAGE BREAK--- Consent Agenda/Evanston Brewfest Councilmember moved, Councilmember Rex seconded, to approve the following as part of the consent agenda: A Limited Malt Beverage Permit requested by the Evanston Chamber of Commerce for the Evanston Brewfest fundraiser in Depot Square on Saturday, July 19, 2014 from 12:00 noon to 5:00 pm; A Street Closure Permit requested by the Evanston Chamber of Commerce for the Evanston Brewfest fundraiser on Front Street and Main Street from 9 Street to 11 Street, Harrison Drive from th th Front Street to Main Street, and 10 Street from Front Street to the Alley between Main and Center th Streets on Saturday, July 19, 2014 from 8:00 am to 5:30 pm; An Open Container Permit requested by the Evanston Chamber of Commerce for the Evanston Brewfest fundraiser on Front Street and Main Street from 9 Street to 11 Street and 10 Street from Front Street to the Alley between Main Street th th th and Center Streets and 9 Street from Front Street to Main Street on Saturday, July 19, 2014 from th 12:00 pm to 5:30 pm; A Street Closure/Open Container Permit requested by the Evanston Chamber of Commerce for the Evanston Brewfest Adult Big Wheel Race on 10 Street from Main Street to Sage th Street on Saturday, July 19, 2014 from 11:30 am to 4:00 pm; and A Street Closure/Open Container Permit requested by Rachel Reifon for the Evanston Brewfest After Party on Main Street from 9 Street th 11 Street and 10 Street from Front Street to the Alley between Main Street and Center Streets on th th Saturday, July 19, 2014 from 5:00 pm to 11:00 pm. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Consent Agenda/Hoover/Atkinson Block Party Councilmember Schuler moved, Councilmember Welling seconded, to approve the following as part of the consent agenda: A Street Closure Permit requested by Kelly Hoover for a Block Party on Gregory Avenue between Hathaway Avenue and Red Hawk on Tuesday, July 22, 2014 from 5:30 pm to 8:30 pm. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Consent Agenda/Tour of Utah Councilmember moved, Councilmember Rex seconded, to approve the following as part of the consent agenda: A Limited Malt Beverage Permit requested by BRORA for the Tour of Utah Sage Start 5 Race for a Beer Garden in Depot Square on Thursday, August 7, 2014 from 6:00 pm to 11:00 pm; An Open Container Permit requested by the City of Evanston for the Tour of Utah Stage Start 5 Race “Toast for the Tour” event on Front Street and Main Street from 9 Street 11 Street and 9 Street and th th th 10 Street from Front Street to Main Street on Thursday, August 7, 2014 from 6:00 pm to 12 am; and th A Parade Route Permit requested by the City of Evanston for the Tour of Utah Stage Start 5 Race on Friday, August 8, 2014, beginning at 11:20 am. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Consent Agenda/VFW Softball Tournament Councilmember Meyer moved, Councilmember Schuler seconded, to approve the following as part of the consent agenda: A Limited Malt Beverage Permit requested by the Veterans of Foreign Wars #4280 for a Softball Tournament at the Overthrust Ballfields on Saturday and Sunday, August 16 & 17, 2014 from 10:00 am to 11:30 pm each day. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Consent Agenda/Uinta County Fair Councilmember Welling moved, Councilmember seconded, to approve the following as part of the consent agenda: A Limited Malt Beverage permit requested by the Uinta County Fair for the 2014 Fair on Saturday, July 26, 2014 from 6:00 pm to 11:00 pm, Wednesday, July 30, 2014 from 5:00 pm to 11:00 pm, Thursday, July 31, 2014 from 6:00 pm to 11:00 pm, and Saturday, August 2, 2014 from 6:00 pm to 11:00 pm. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Consent Agenda/Cowboy Days Councilmember Rex moved, Councilmember Welling seconded, to approve the following as part of the consent agenda: A Street Closure Permit requested by Evanston Cowboy Days for the Cowboy Days Kick-off Event on Friday, August 29, 2014 on Main Street from 9 Street to 11 Street, and on 10 th th th Street from the Alley between Front Street and Main Street to the Alley between Main Street and Center Street, from 3:00 to 12:00 am; An Open Container Permit requested by Evanston Cowboy Days for the Cowboy Days Kick-off Event on Friday, August 29, 2014 on Front Street and Main Street from 9 Street to 11 Street and on 10 Street from Main Street to Front Street from 8:00 pm to 12:00 am; th th th A Limited Malt Beverage Permit requested by Evanston Cowboy Days for the annual Cowboy Days Celebration at the Uinta County Fairgrounds on Saturday, August 30, 2014 from 4:30 pm to 9:00 pm, Sunday, August 31, 2014 from 4:30 pm to 9:00 pm, and Monday, September 1, 2014 from 12:30 pm to 5:00 pm; and A Parade Route Permit requested by Evanston Cowboy Days for the annual Cowboy Days Celebration and Labor Day Parade on Monday, September 1, 2014, beginning at 10:00 am. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. ---PAGE BREAK--- Award Bid/2014 Street Overlay Project Councilmember Schuler moved, Councilmember seconded, to award the bid for the 2014 Street Overlay Project to Staker Parsons Companies, the apparent low bidder meeting all City specifications, in the amount of $177,974.00. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-48 Councilmember Meyer introduced Resolution 14-48. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-48. Resolution 14-48: RESOLUTION OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF FINANSW ER INCENTIVE AGREEMENTS W ITH ROCKY MOUNTAIN POW ER TO CONVERT THE CITY’S STERNBERG LIGHTS TO LED BULBS IN THREE PHASES AS SET FORTH IN THE AGREEMENTS. W HEREAS, there is potential energy savings if the City were to convert its Sternburg Street Lights to LED bulbs; and W HEREAS, Rocky Mountain Power is willing to extend to the city incentives to encourage the energy saving conversion, as set forth in the attached FinAnswer Express incentive Agreements for Phase 1, 2 and 3 of the project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City clerk are authorized to sign and attest the attached FinAnswer Incentive Agreements with Rocky Mountain Power to convert the City’s Sternburg Lights to LED bulbs in three phases as set forth in the attached agreements. PASSED, APPROVED AND ADOPTED the 15 day of July, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-49 Councilmember introduced Resolution 14-49. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 14-49. Resolution 14-49: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE VETERANS OF FOREIGN W ARS POST 4280 TO SUPPORT THE AMERICAN FLAG PROGRAM IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has traditionally contributed to the VFW Flag Program which displays the American Flag in the community on appropriate occasions; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a contract for Services with the Veterans of Foreign W ars Post 4280 to support the American Flag Program in the City of Evanston, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 15 day of July, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-50 Councilmember Meyer introduced Resolution 14-50. Councilmember Meyer moved, Councilmember Schuler seconded, to adopt Resolution 14-50. Resolution 14-50: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A CONTRACT FOR SERVICES W ITH THE TO HOST THE UINTA COUNTY STAGE STOP DOG SLED RACE. ---PAGE BREAK--- Councilmember moved, Councilmember Rex seconded, to table Resolution 14-50 to the September 2, 2014 City Council Meeting. The motion to table Resolution 14-50 to the September 2, 2014 meeting passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Councilmember W elling was excused from the remainder of the meeting. Resolution 14-51 Councilmember Meyer introduced Resolution 14-51. Councilmember Meyer moved, Councilmember Schuler seconded, to adopt Resolution 14-51. Resolution 14-51: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF THE TOUR OF UTAH CITY PARTICIPATION AGREEMENT W ITH UTAH CYCLING PARTNERSHIP, INC. FOR THE STAGE 5 START. W HEREAS, the City of Evanston has been selected to host the Start of Stage 5 of the Tour of Utah, multi staged cycling race; and W HEREAS, the event provides the City with the opportunity to promote and display its positive qualities and aspects to tourists, travelers and members of the community; and W HEREAS, the event also provides the community with some local economic development opportunities; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Tour of Utah City Participation Agreement with Utah Cycling Partnership, Inc. for the Stage 5 Start. PASSED, APPROVED AND ADOPTED the 15 day of July, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Rex, Meyer, Schuler. Resolution 14-52 Councilmember Schuler introduced Resolution 14-52. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 14-52. Resolution 14-52: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A ADVERTISING AGREEMENT FOR THE TOUR OF UTAH W ITH THE UINTA COUNTY HERALD AND COOK BROTHERS BROADCASTING. W HEREAS, the City of Evanston has been selected to host the Start of Stage 5 of the Tour of Utah Bicycle Race; and W HEREAS, the event provides the City with the opportunity to promote and display its positive qualities and aspects to tourists, travelers and members of the community who will be viewing the race; and W HEREAS, there is a need to advertise the event to maximize the public’s interest and the local economic development aspects of the event; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Advertising Agreement for the Tour of Utah with the Uinta County Herald and Cook Brothers Broadcasting, a copy of which is attached. PASSED, APPROVED AND ADOPTED the 15 day of July, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Rex, Meyer, Schuler. ---PAGE BREAK--- Comments/Remarks Brian Honey gave a project summary report on the W ater Tank Project. Paul Knopf outlined the schedule for the upcoming television broadcasts on KUTV and KSL which will feature Evanston. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 7:27 pm. Joy Bell, Mayor Amy L. Grenfell, City Clerk