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EVANSTON CITY COUNCIL Second Regular Meeting February 18, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Marilee Jackson led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David Welling, and Wendy Schuler. Councilmember Saundra Meyer was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; Public Works Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga; Deputy City Clerk, Nancy Stevenson; Police Lieutenant, Bill Jeffers; and Grant Writer, Mieke Madrid. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held February 4, 2014 and a Work Session held February 11, 2014 was approved as presented. Bills Councilmember Perkes moved, Councilmember Rex seconded, to approve the following bills for payment: February 5, 2014 to February 18, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Flexshare Payroll 2,519.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 593.36 Parks & Recreation Payroll 201.95 Uinta County Court Payroll 101.91 Vantage Point Payroll 1,055.43 Wells Fargo Payroll 208.00 Wyoming Child Support Payroll 770.05 Payroll Payroll 120,724.31 EFTPS Payroll 43,260.65 First Bank Visa 7,565.10 First Advantage Testing 244.00 AIT Laboratories Testing 250.00 All West Internet 788.94 Bailey Appraising Services Appraisal 500.00 Boys & Girls Club of Evanston Contract 51,500.00 Dennis M. Boal Services 9,276.00 Brady Industries Supplies 349.30 Caselle Maintenance 523.67 Cazin’s Supplies 868.48 CD’s Electric Electrical 2,215.40 City of Evanston Utilities 2,116.32 Communications Technologies Parts 86.90 Crum Electric Supplies 1,656.16 Deru’s Glass Repairs 262.00 Ellingford’s Cement 243.00 Chemtech-Ford Laboratories Testing 78.00 Executech Maintenance/Equipment 11,335.38 Energy Laboratories Testing 2,386.50 Evanston Parks & Recreation City Subsidy/Reimbursement 130,201.87 Forsgren Associates Services 10,676.00 ---PAGE BREAK--- Freeway Tire Tires 186.18 Foust Construction Services 2,550.00 Greenhorn Plants 70.00 Hogan & Associates Contract 132,291.28 Holland Equipment Supplies 985.18 Nicholas Earl Horton Contract 80.00 Kallas Automotive Parts 1,668.46 Keith’s Feed Supplies 61.50 Paul Knopf Reimbursement 12.82 Morcon Industrial Supplies 415.50 Mtn West Business Solutions Contract 639.33 Questar Gas Utilities 16,683.85 Mountainland Supply Parts 928.67 Myers Tire Supply Supplies 64.12 Office Products Dealer Supplies 1,977.84 Quality Engraving & Locksmith Keys 22.00 Gordon Robinson Reimbursement 1,483.80 Schofield Furniture Supplies 99.90 Scott Sargent Law Office Services 780.00 SBR Technologies Repairs 609.46 Sensus Metering Systems Support Services 6,614.00 Interwest Supply Parts 737.80 Paul R. Skog Services 3,424.00 Smith’s Food & Drug Supplies 227.67 Alsco Laundry 277.48 Superior Rental Supplies 115.00 Tom’s HVAC Repair 315.00 Team Laboratory Chemical Corp Road Patch 3,840.00 John A. Thomas Law Office Services 104.00 Turf Equipment Parts 180.55 Two Guys Flooring Supplies 325.00 Uinta County Herald Ads 745.13 Uinta County Solid Waste Landfill 14,223.80 Century Link Utilities 2,020.08 Rocky Mountain Power Utilities 30,374.78 Wyoming Waste Systems Services 220.48 Westar Printing Supplies 427.75 Waxie Sanitary Supply Supplies 44.54 White Mountain Lumber Supplies 171.06 WAM Membership 7,791.00 Wyoming Dept of Employment Unemployment 520.39 Wyoming State Golf Association Membership 3,374.15 Richo Contract 185.40 Bridger Valley Pioneer Ads 85.00 Creative Ink Images Promotional 1,127.37 Independent Software Solutions Programming 162.50 DuWayne Jacobsen Reimbursement 47.19 Symbol Arts Awards 115.00 Young Musicians Contract 4,000.00 Wyo Dept of Transportation Street Maintenance 2,006.20 Wyoming Main Street Signs 360.00 Darrel Layton Services 40.00 Surge Hydraulics Repairs 250.00 Sweetwater County Sheriff Detention 315.00 Uinta County Sled Dog Committee Promotional 289.00 Trent Kaufman Refund 100.00 Media Skills Promotional 12,623.00 Wright Express Fuel 19,405.41 Tracks Across Wyoming Membership 100.00 The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Revenue & Expenditure Report Councilmember Welling moved, Councilmember Rex seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Council Comments Councilmember Schuler thanked all those that helped with or attended the Community Foundation Valentine’s Dinner. She also reminded everyone that the Celtic Festival is next month. Mayor Bell also commented on the Community Foundation Valentine’s Dinner which is a community fundraiser for local non-profit groups. Mayor Bell stated that she recently gave a “State of the City ---PAGE BREAK--- Address” at the Chamber of Commerce luncheon last week. Public Hearing/Community Enhancement Grant/BEAR Meadow Enhancement City Attorney, Dennis Boal conducted a public hearing to receive public comments regarding a proposed Community Enhancement Grant application from the Wyoming Business Council for the proposed development of the first phase of the BEAR Meadow Enhancement Project for recreation, events and general open space. Grant Writer, Mieke Madrid explained the reason for the grant application. Dennis Poppinga gave an overview of the project. Marilee Jackson and Cody Bateman also spoke in favor of the grant. Tracy Staniforth spoke in opposition of the proposed grant. No one else addressed the issue and Mr. Boal closed the hearing. Appointment to City Board Mayor Bell made an appointments to the following board. Councilmember moved, Councilmember Schuler seconded, to confirm the following appointments: Lodging Tax Board Diane Harris - January 2015 The motion passed unanimously with 5 yes votes: Rex, Perkes, Welling, Schuler. Ordinance 14-01 Councilmember Welling moved, Councilmember Rex seconded, to ratify the approval of Ordinance 14-01, amendment of the Shoplifting Ordinance, on first reading. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Ordinance 14-01 Councilmember Welling moved, Councilmember Schuler seconded, to pass Ordinance 14-01 on second reading. Ordinance 14-01: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 15-34. OF THE CITY CODE TO BRING CURRENT THE SHOPLIFTING ORDINANCE BY DELETING A REFERENCE TO AN OUTDATED STATE STATUTE. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Resolution 14-10 Councilmember introduced Resolution 14-10. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 14-10. Resolution 14-10: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE WYOMING BUSINESS COUNCIL TO FUND A COMMUNITY ENHANCEMENT PROJECT KNOW AS BEAR MEADOW. WHEREAS, the governing body for the City of Evanston has determined that developing a useable natural open space in the Bear River Greenway, to be known as Bear Meadow, will create recreation opportunities, improve the visual esthetics of the area and improve the business climate of the area, and; WHEREAS, a public hearing was held on February 18, 2014, by the governing body to explain the Bear Meadow Enhancement Project, and to receive public input; WHEREAS, the Wyoming Business Council has grant funding available which could be used for this project; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston hereby authorizes the submission of a grant application to the Wyoming Business Council to fund the Bear Meadow Enhancement Project located within the Bear River Greenway in the City of Evanston. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest all documents which may be necessary to timely submit the Grant application to the Wyoming Business Council. PASSED, APPROVED AND ADOPTED the 18th day of February, 2014. Joy Bell, Mayor ---PAGE BREAK--- ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Resolution 14-11 Councilmember Perkes introduced Resolution 14-11. Councilmember Perkes moved, Councilmember Schuler seconded, to adopt Resolution 14-11. Resolution 14-11: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A FORM RESOLUTION TO ENABLE THE CITY TO OBTAIN WYOMING SURPLUS PROPERTY. WHEREAS, it is in the public’s interest for the City to be in a position to obtain Wyoming surplus property from time to time; and WHEREAS, it is necessary for the City of Evanston to complete and execute the attached, form resolution in order to obtain said surplus property. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1. The Mayor is hereby authorized to sign, and the City Clerk attest and certify, on behalf of the City of Evanston, the form resolution attached hereto for the purpose of enabling the City of Evanston to obtain Wyoming surplus property. PASSED, APPROVED AND ADOPTED the 18th day of February, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Resolution 14-12 Councilmember Rex introduced Resolution 14-12. Councilmember Rex moved, Councilmember Schuler seconded, to adopt Resolution 14-12. Resolution 14-12: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, WYOMING TO ENTER INTO A LETTER OF AGREEMENT WITH THE WYOMING MAIN STREET PROGRAM FOR THE IMPLEMENTATION OF THE MAIN STREET PROGRAM IN THE CITY OF EVANSTON. WHEREAS, the City of Evanston and the State desire to implement the Wyoming Main Street Program in the City of Evanston to promote the revitalization of the designated program area; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1. The Mayor is hereby authorized to sign the Letter of Agreement, a copy of which is attached hereto, with the Wyoming Main Street Program for the implementation of the Main Street Program in the City of Evanston. PASSED, APPROVED AND ADOPTED the 18th day of February, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Resolution 14-13 Councilmember Schuler introduced Resolution 14-13. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 14-13. Resolution 14-13: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A DEVELOPMENT AGREEMENT WITH EVANSTON CHILD DEVELOPMENT CENTER, INC., (ECDC), A WYOMING NON PROFIT CORPORATION, TO INSTALL AND CONSTRUCT IMPROVEMENTS TO THE CITY’S BUILDING LOCATED AT 419 4TH STREET, EVANSTON, WYOMING. ---PAGE BREAK--- WHEREAS, the City owns a building located at 419 4th Street, in Evanston, Wyoming, (the “Building”) which is suitable for providing early childhood education and a youth after-school program; and; WHEREAS, ECDC and the Boys and Girls Club of Evanston, Inc., have entered into Building Use Agreements with the City and are occupying and using the building for the provision of early childhood education and a youth after-school program; and WHEREAS, it is recognized there is a need to install and construct improvements to the Building so that the programs conducted by ECDC and the Boys and Girls Club can operate more efficiently and provide better service to more children; WHEREAS, the Parties desire to enter into the attached Development Agreement to set forth how they intend to pay the cost of work for constructing the improvements to the Building and how they will otherwise bring about the completion of the project; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The city of Evanston hereby approves and authorizes the execution of the attached Development Agreement with the Evanston Child Development Center, Inc., a Wyoming non profit corporation, to install and construct improvements to the city’s building located at 419 4th Street, Evanston, Wyoming. Section 2. The Mayor and City Clerk are authorized to sign and attest the Development Agreement on behalf of the City of Evanston, Wyoming. PASSED, APPROVED AND ADOPTED the 18th day of February, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Resolution 14-14 Councilmember introduced Resolution 14-14. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 14-14. Resolution 14-14: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MYERS ANDERSON ARCHITECTS, PLLC TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE K.M.A.C. BUILDING ADDITION, PHASE 2 PROJECT. WHEREAS, the City of Evanston and Myers Anderson Architects, PLLC have negotiated an agreement whereby Myers Anderson Architects, PLLC, will provide design and construction management services for the K.M.A.C. Building Addition, Phase 2 Project; and NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the Ctiy of Evanston, the Agreement between the City of Evanston and Myers Anderson Architects, PLLC, a copy of which is attached hereto, to provide design and construction management services for the K.M.A.C. Builidng Addition, Phase 2 Project. PASSED, APPROVED AND ADOPTED the 18th day of February, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Welling, Schuler. Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:33 p.m. Joy Bell, Mayor ---PAGE BREAK--- Amy L. Grenfell, City Clerk