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EVANSTON CITY COUNCIL First Regular Meeting January 8, 2013 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of January was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Jane Law led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:35 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David Welling, Saundra Meyer and Wendy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Public Works/City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; Director of Parks and Recreation, Dennis Poppinga; Public Works Superintendent, Oop Hansen, and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held December 18, 2012 and a Special City Council Meeting held December 31, 2012 were approved as presented. Bills Councilmember Schuler moved, Councilmember Perkes seconded, to approve the following bills for payment: December 19, 2012 to January 8, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 2,046.32 Flexshare Payroll 2,433.17 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 783.36 Parks and Recreation Payroll 180.45 Uinta County Court Payroll 45.00 Utah Child Support Payroll 350.00 Vantage Point Payroll 1,310.24 Wyoming Child Support Payroll 857.08 Payroll Payroll 104,302.93 EFTPS Payroll 33,118.16 About Time Construction Repairs 450.00 AM West Control Pumps 1,396.00 Bear River Vet Shots 89.55 Casper Star Tribune Ads 644.72 Cazin’s Supplies 305.73 CD’s Electric Electrical 325.00 Century Equipment Supplies 594.91 Verizon Wireless Cell Phones 873.84 Boot Barn Safety Boots 124.99 Cummins Rocky Mountain Repairs 1,916.08 Deru’s Glass Supplies 3.00 Don Pedros Awards 100.00 Chemtech-Ford Laboratories Testing 78.00 Empire Supplies 3,571.75 Evanston Chamber of Commerce Awards 350.00 Evanston Motor Co Parts 75.80 Evanston Parks & Recreation City Subsidy/Reimbursement 124,885.67 Fastenal Supplies 258.40 Garage Door Specialists Repairs 871.00 Murdochs Supplies 479.96 Natalie Albrecht Green Contract 120.00 Gateway Grill Awards 100.00 Hach Company Supplies 2,725.95 Home Decor Supplies 551.70 ---PAGE BREAK--- Nicholas Earl Horton Contract 80.00 Evanston Regional Hospital Testing 120.65 Kallas Automotive Parts 413.42 Lewis-Goetz and Company Supplies 108.35 MJB Animal Clinic Shots 255.20 Morcon Industrial Supplies 1,192.82 Mtn West Business Solutions Contract 1,119.30 Northwest Scientific Supplies 146.18 Office Products Dealer Supplies 306.42 Pitney Bowes Equipment 2,430.06 Porter Muirhead Cornia Howard Audit 3,500.00 Porter’s Fireworks New Year’s Fireworks 4,000.00 Real Kleen Supplies 3,971.74 Redwood Toxicology Laboratories Testing 83.00 Rip’s Grocery Supplies 22.64 Scott Sargent Law Office Services 1,280.00 Interwest Supply Plows 1,326.00 SESAC License Fees 327.00 Skaggs Supplies 505.91 Standard Plumbing Supplies 19.50 John A. Thomas Law Office Services 416.00 Uinta County Herald Ads 542.00 Uinta Engineering Services 1,443.50 Uinta Lock & Key Services 89.00 Union Pacific Railroad Rent 1,200.00 In Contact Utilities 371.94 Century Link Utilities 339.49 Rocky Mountain Power Utilities 18,324.74 WalMart Supplies 1,926.61 Westar Printing Printing 1,863.19 Taylour Welling Contract 15.00 White Mountain Lumber Supplies 25.12 WAM Registration 210.00 One-Call of Wyoming Line Locates 54.00 Richo Contract 129.87 Yamaha Motor Co Contract 3,281.75 Eskelson Roofing Repairs 1,843.00 Dana Kepner Co Supplies 377.99 Miles/Weaver Promotional 8,426.00 Pedigree Promotional 2,000.00 Vehicle Lighting Solutions Equipment 15,871.00 Mity Lite Supplies 6,405.22 JC Electric Repairs 95.50 Evanston Cowboy Days Reimbursement 1,200.00 Motorola Solutions Supplies 104.00 Darrel Layton Services 40.00 Golden Rule Embroidery Sewing 30.45 Selina Zuehlsdorff Reimbursement 739.34 Utility Bill Solutions Services 1,123.68 Dwayne Lee Reimbursement 750.00 Jeri Russell Refund 100.00 Shipping Plus Shipping 28.70 Legal Tender Awards 100.00 Ketchum Mfg Supplies 217.49 Dave’s Meats Awards 200.00 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Council Comments Councilmember Schuler welcomed Curtis Rex, the newest member of the City Council. She also thanked everyone that helped with the New Years Eve Celebration. Councilmember Meyer thanked everyone for all the Christmas and New Year Festivities. She thanked the City Crews for the great job they have been doing with snow removal and she stated that she is looking forward to the new year. Councilmember Welling congratulated the newly elected Councilmembers and also thanked those involved with the New Years Eve Celebration. Councilmember Rex stated that he appreciated the warm welcome from everyone. He also commented on the great New Years Eve Celebration. Councilmember stated that he appreciated the fast and courteous snow removal that the City Crews have been doing and he wished everyone a prosperous 2013. ---PAGE BREAK--- Mayor Bell also thanked those involved in the New Years Eve Celebration for all they did to make it a fun and safe event. She stated that the legislative sessions have begun and to contact your representatives with any concerns that you might have. Appointment of Department Heads/Attorneys/Municipal Judges Councilmember Rex moved, Councilmember seconded, to confirm the Mayor’s appointment of the following Department Heads, Attorneys and Municipal Judges: Chief of Police - Jon Kirby Director of Planning and Development - Paul Knopf Public Works Director/City Engineer - Brian Honey City Treasurer - Kathy Defa Director of Administrative Services/City Clerk - Jim Davis City Attorney - Dennis Boal Assistant City Attorney/City Prosecutor - Paul Skog Municipal Court Judge - Mark Harris Assistant Municipal Court Judge - Ammon Francom The motion passed unanimously with 6 yes votes: Rex, Perkes, Welling, Meyer, Schuler. Appointment to Boards Mayor Bell made appointments to the following boards and committees. Councilmember Perkes moved, Councilmember Welling seconded, to confirm the following appointments: Airport Joint Powers Board Rich Carver- January 2016 Emergency Services Joint Powers Board David Welling - December 2015 Golf Course Advisory Board Wendy Schuler - December 2015 Human Services Joint Powers Board Joy Bell - February 2016 Lodging Tax Board James Cottrell - January 2016 Planning and Zoning Commission/Board of Adjustments Eric Mander - January 2016 John Holderegger - January 2016 Preservation Commission Ann Cazin - January 2016 Debbie Liechty - January 2015 Margaret Lester - January 2016 Sue Vehar - January 2016 Revolving Loan Fund Board Trudy Lym - January 2016 Tree Board Drew Stroberg - January 2014 Kendra Cagle - January 2015 Alan Griffin - January 2016 Lori Henderson - January 2016 Urban Renewal Board Janyne Leland - January 2018 The motion passed unanimously with 6 yes votes: Rex, Perkes, Welling, Meyer, Schuler. Election of Council President Mayor Bell called for nominations for the election of Council President. Councilmember Meyer moved, Councilmember Perkes seconded, to nominate Councilmember Tim as the Council President. The motion passed unanimously with 6 yes votes: Rex, Perkes, Welling, Meyer, Schuler. ---PAGE BREAK--- Consent Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve a Catering Permit requested by Yellow Creek Liquor, Inc., dba: Discount Liquor for the Wyoming Stagestop at the Machine Shop on Saturday, February 2, 2013 from 5:00 p.m. to 11:30 p.m.; A Catering Permit requested by Rachel’s, LLC, dba: Kate’s for the Poinsettia Ball at the Machine Shop on Thursday, February 14, 2013 from 5:00 p.m. to 11:00 p.m.; and A Catering Permit requested by Yellow Creek Liquor, Inc., dba: Discount Liquor for the Eight Ball Pool League Banquet at the Machine Shop on Wednesday, May 15, 2013 from 6:00 p.m. to 11:00 p.m. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Financial Disclosure Statements Councilmember Meyer moved, Councilmember Rex seconded, to accept Financial Disclosure Statements from the Mayor, Council, City Clerk and the City Treasurer. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Comments/Remarks All the Department Head thanked the Mayor and Councilmember for reappointing them for another year and stated that they are looking forward to the new year. Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:00 p.m. Joy Bell, Mayor James H. Davis, City Clerk