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EVANSTON CITY COUNCIL First Regular Meeting December 2, 2014 The official record of proceedings of the first regular meeting of the Evanston City Council for the month December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Kathy Defa led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyers, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Parks and Recreation, Dennis Poppinga; Assistant Director of Parks and Recreation, J.D. Nielson; Public W orks Director, Oop Hansen; Deputy City Clerk, Nancy Stevenson; Accountant, Trudy Lym, and Environmental Services Manager, Gordon Robinson. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held November 18, 2014 were approved as presented. Bills Councilmember Schuler moved, Councilmember Rex seconded, to approve the following bills for payment: November 19, 2014 to December 2, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 FlexShare Payroll 2,432.89 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 170.06 Utah Child Support Payroll 506.13 Vantage Point Payroll 1,081.97 W ells Fargo Payroll 184.00 Payroll Payroll 110,581.67 EFTPS Payroll 38,573.71 AmeriTech Parts 463.54 Casper Star Tribune Subscription 260.00 Cazin’s Supplies 99.10 CD’s Electric Electrical 2,098.10 Cobra Puma Golf Supplies 869.69 Verizon W ireless Cell Phones 795.05 Course Trends W ebsite 295.00 Ellingford’s Supplies 602.46 Chemtech-Ford Laboratories Testing 78.00 Energy Laboratories Testing 114.00 Fastenal Supplies 5.00 FlexShare Benefit Insurance 50,750.00 Forsgren Associates Services 2,530.00 Murdoch’s Supplies 182.98 Sports W orld Supplies 95.97 Kallas Automotive Parts 1,127.61 Mt W est Business Solutions Contract 92.00 Mountain Regional Services Services 40.00 Mountainland Supply Parts 795.77 Real Kleen Supplies 1,456.21 Rocket Sanitation Services 80.00 Rotational Molding Trash Containers 14,797.50 Interwest Supply Parts 440.00 Six States Parts 269.41 ---PAGE BREAK--- Skaggs Supplies 159.95 Smith’s Food & Drug Supplies 614.76 T Bar S Body Shop Repairs 163.00 Titleist Supplies 1,384.82 Uinta County Herald Ads/Subscription 132.45 Uinta County Solid W aste Landfill 16,782.65 Rocky Mountain Power Utilities 18,536.97 W alMart Supplies 1,081.09 W AMCAT Membership 65.00 W estar Printing Printing 59.00 Taylour W elling Contract 45.00 W hite Mountain Lumber Supplies 14.80 W yoming Law Enforcement Academy Ammunition 791.07 One-Call of W yoming Services 88.50 Yamaha Motor Corp Contract 3,281.75 Promotional 2,000.00 Swire Coca Cola Supplies 39.72 Tecoro Corp Services 2,360.12 Footjoy Supplies 159.73 Shawn Stahl Excel Award 250.00 Kenneth W est Excel Award 250.00 Utility Bill Solutions Services 250.72 Paul Robbins Excel Award 250.00 Trent Fleming Refund 96.80 Evanston Eagles Aux Refund 50.00 Jill Alexander Refund 53.28 Kim Morrow Refund 100.00 American Seating Co Seats 12,500.00 Mark Pelletier Refund 100.00 Michael Shaw Refund 750.00 Vincent Ty Asay Excel Award 250.00 Shipping Plus Shipping 13.08 Terri Arnell Reimbursement 1,483.80 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Council Comments Mayor Bell and the City Councilmembers all expressed their condolences to Lieutenant Bill Jeffers’ wife and family. They also expressed their sympathies to the Police Department and all those who worked with Bill. EXCEL! Award Presentation Gordon Robinson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Officer Vincent Ty Asay, Officer Paul Robbins, and Officer Kenny W est for their quick response to a situation that was rapidly evolving into a violent and deadly situation. Had these officers not responded in the rapid and exceptional manner that they did, it is likely that the victim would have been badly harmed. Officers Asay, Robbins, and W est were presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Gordon Robinson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Officer Shawn Stahl for a task he took on regarding a stalking case which he spent many hours on while still working in Patrol, where he was also required to fulfill those responsibilities. As a result of Officer Stahl’s attention to detail, close review of the facts and ability to work closely with other agencies the case resulted in a successful conviction. Officer Stahl was presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Consent Agenda Councilmember moved, Councilmember Perkes seconded, to approve the following on the Consent Agenda: A Parade Route Permit requested by the Evanston Main Street Promotions for the annual Teddy Bear Parade on Saturday, December 13, 2014, beginning at 12:00 p.m. at the Strand Theater and ending at the County Complex. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-75 Councilmember Meyer introduced Resolution 14-75. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-75. Resolution 14-75: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH ICON ENTERPRISES INC. D/B/A/ CIVICPLUS TO UPGRADE THE DESIGN, DEVELOPMENT AND IMPLEMENTATION OF THE CITY OF EVANSTON’S W EB SITE. ---PAGE BREAK--- W HEREAS, the City of Evanston and CivicPlus have negotiated an agreement whereby CivicPlus, will upgrade the design, development and implementation of the City of Evanston W eb Site; and W HEREAS, the City of Evanston and CivicPlus have set their agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and CivicPlus a copy of which is attached hereto, to upgrade the design, development and implementation of the City of Evanston W eb Site. PASSED, APPROVED AND ADOPTED the 2 day of December, 2014. nd Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-76 Councilmember Schuler introduced Resolution 14-76. Councilmember Schuler moved, Councilmember Perkes seconded, to adopt Resolution 14-76. Resolution 14-76: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE DEVELOPMENT AGREEMENT W ITH EVANSTON CHILD DEVELOPMENT CENTER, INC., (ECDC), A WYOMING NON PROFIT CORPORATION, TO INSTALL AND CONSTRUCT IMPROVEMENTS TO THE CITY’S BUILDING LOCATED AT 419 4TH STREET, EVANSTON, W YOMING. W HEREAS, the City and ECDC have previously entered into a Development Agreement, dated February 19, 2014, whereby the Parties agreed there is a need to install and construct improvements to the City’s building located at 419 4 Street, Evanston, W yoming, so that programs conducted by ECDC and the th Boys and Girls Club can operate more efficiently and provide better service to more children; and W HEREAS, the Agreement anticipated that ECDC would raise grant funds in the sum of $350,000.00 to be expended towards the cost of work for installing and constructing the improvements; and W HEREAS, the Parties have recently learned that only $300,000.00 of the grant funds awarded to ECDC are eligible to be used to pay for installing and constructing improvements to the Building; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston hereby approves and authorizes the execution of the attached Amendment of the Development Agreement with the Evanston Child Development Center, Inc., a W yoming non profit corporation, to install and construct improvements to the City’s building located at 419 4 Street, th Evanston, W yoming. Section 2. The Mayor and City Clerk are authorized to sign and attest the Amendment to the Development Agreement on behalf of the City of Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 2 day of December, 2014. nd Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-77 Councilmember Meyer introduced Resolution 14-77. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-77. Resolution 14-77: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A BUILDING USE AGREEMENT W ITH THE BOYS AND GIRLS CLUB OF EVANSTON, INC., A W YOMING PROFIT CORPORATION, TO PROVIDE A YOUTH AFTER SCHOOL PROGRAM IN A CITY BUILDING. ---PAGE BREAK--- W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide education and activities for the youth of the community after school; and W HEREAS, the Boys and Girls of Evanston, Inc., was formed in part to provide such education and activities for the youth after school; and W HEREAS, the City owns a building which is particularly suitable for providing a youth after-school program; and W HEREAS, the City owns a building which is particularly suitable for providing a youth after-school program; and W HEREAS, the City and the Boys and Girls Club have previously entered into a Building Use Agreement which is set to expire on December 31, 2014; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1 : The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Building Use Agreement with the boys and Girls Club of Evanston, Inc., a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 2 day of December, 2014. nd Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-78 Councilmember introduced Resolution 14-78. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 14-78. Resolution 14-78: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE CITY OF EVANSTON TO ENTER INTO AN OPTION AND COMMUNICATION SITE LEASE W ITH UNION TELEPHONE COMPANY, TO LEASE CITY PROPERTY FOR THE OPERATION OF A CELLULAR COMMUNICATION TOW ER AT THE W ATER TANK REFERRED TO AS THE ASPEN GROVE W ATER TANK. W HEREAS, Union Telephone Company has requested the City enter into a Option and Communication Site Lease for city property which would be used for the operation of a cellular communication tower; and W HEREAS, the placement of the cellular tower at the location indicated in the Option and Communication Site Lease as the Aspen Grove W ater Tank, may improve cellular communication coverage and serice to the public; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston, W yoming is hereby authorized to enter into the Option and Communication Site Lease for the site referred to as the Aspen Grove W ater Tank, a copy of which is attached hereto. Section 2: The Mayor is authorized to sign and the City Clerk attest the Option and Communication Site Lease on behalf of the City of Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 2 day of December, 2014. nd Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-79 Councilmember Perkes introduced Resolution 14-79. Councilmember Perkes moved, Councilmember Welling seconded, to adopt Resolution 14-79. ---PAGE BREAK--- Resolution 14-79: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE CITY OF EVANSTON TO ENTER INTO AN OPTION AND COMMUNICATION SITE LEASE W ITH UNION TELEPHONE COMPANY, TO LEASE CITY PROPERTY FOR THE OPERATION OF A CELLULAR COMMUNICATION TOW ER AT THE SITE REFERRED TO AS THE EVANSTON ROUND HOUSE. W HEREAS, Union Telephone Company has requested the City enter a Option and Communication Site Lease for city property which would be used for the operation of a cellular communication tower; and W HEREAS, the placement of the cellular at the location referred to in the Option and Communication Site Lease as the Evanston Round House, may improve cellular communication coverage and service to the public; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston, W yoming is hereby authorized to enter into the Option and Communication Site Lease for referred to as the Evanston Round House, a copy of which is attached hereto. Section 2: The Mayor is authorized to sign and the City Clerk attest the Option and Communication site lease on behalf of the City of Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 2 day of December, 2014. nd Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Department Comments/Remarks Police Chief Kirby thanked Mayor Bell, the City Council, City Employees, and citizens of our community for all the help and support shown to the Jeffers’ Family. Amy Grenfell reminded everyone of the Downtown Open House on Thursday, December 4, 2014. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:40 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk