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EVANSTON CITY COUNCIL Second Regular Meeting May 21, 2013 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Toni Bradford led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Evan Perkes, David Welling, Saundra Meyer, and Wendy Schuler. Councilmember Curtis Rex was absent. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Public Works/City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby, and Director of Parks and Recreation, Dennis Poppinga; Public Works Superintendent, Oop Hansen, and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Mayor Bell suggested the following changes to the agenda: Under New Business add a motion to close the BEAR Ponds for fishing. Councilmember Schuler moved, Councilmember Meyer seconded, to approve the agenda with the suggested change. The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held May 7, 2013, and a Work Session Meeting held May 14, 2013 were approved as presented. Bills Councilmember Welling moved, Councilmember seconded, to approve the following bills for payment: May 8, 2013 to May 21, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Beneficial Life Insurance Payroll 269.68 Blue Cross/Blue Shield Payroll 108,555.36 Delta Dental Payroll 5,737.00 FlexShare Payroll 2,687.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 583.36 Parks and Recreation Payroll 140.98 The Hartford Payroll 160.30 Uinta County Court Payroll 45.00 Vantage Point Payroll 1,341.92 Vision Service Plan Payroll 1,792.95 WEBT Payroll 990.00 Wyoming Child Support Payroll 827.74 Wyoming Dept. Of Employment Payroll 5,988.06 Wyoming Retirement Payroll 39,248.84 Payroll Payroll 105,059.50 EFTPS Payroll 36,473.51 First Bank Visa 13,937.40 Northern Tool Supplies 132.69 All West Internet 739.36 Wright Express Fuel 18,347.57 Artistic Sign Design Supplies 95.00 Choice Point Testing 61.00 Joy Bell Reimbursement 214.70 Dennis M. Boal Services 7,860.00 Bushnell Corporation Supplies 242.98 Calibration Tech & Supply Supplies 535.50 Castle Rock Chevrolet Parts 75.22 ---PAGE BREAK--- Cazin’s Supplies 1,411.85 CD’s Electric Electrical 124.00 Cassidy’s Critter Control Services 55.00 Century Equipment Parts 623.15 City of Evanston Utilities 1,755.60 CWA Consulting Services Services 2,983.32 Verizon Wireless Cell Phones 561.29 Course Trends Website 295.00 Crum Electric Supplies 256.50 Cummins Rocky Mountain Parts 107.12 Norco LLC Supplies 108.86 Deru’s Glass Supplies 367.60 Ellingford’s Rock/Supplies 2,344.69 Chemtech-Ford Laboratories Testing 281.00 Executech Maintenance/Equipment 1,908.95 Empire-West Parts 235.23 Energy Laboratories Testing 1,306.50 Evanston Chamber of Commerce Promotional 500.00 Evanston Motor Co Parts 76.83 Evanston Parks & Recreation City Subsidy/Reimbursement 117,950.71 Evanston Uinta Co Airport Contract 18,750.00 Ferguson Enterprises Parts 747.17 Fastenal Parts 210.50 Freeway Tire Tires 160.36 GCSAA Dues 365.00 Garage Door Specialist Repairs 150.00 Murdochs Supplies 817.72 Natalie Albrecht Green Contract 270.00 Justin George Service Award 100.00 Greenhorn Plant 30.00 Green Source Supplies 990.00 Greenline Equipment Parts 456.50 Hach Company Supplies 1,606.97 Home Decor Supplies 168.00 Nicholas Earl Horton Contract 360.00 Hydraulic Controls Parts 297.74 Hutchinson Oil Supplies 2,096.57 Evanston Regional Hospital Services 58.78 J-Bar Trucking Freight 204.40 J-Bar Excavation Sand 409.50 Kallas Automotive Parts 1,205.94 Keith’s Feed Fertilizer 2,520.35 Lewis-Goetz and Co Parts 375.48 Mizuno Supplies 705.15 Mobile Golf Services Parts 537.02 Morcon Industrial Supplies 603.71 Mtn West Business Solutions Contract 1,361.25 Questar Gas Utilities 10,830.91 Mountain States Supply Services 601.84 Mountain Regional Services Services 2,572.72 Myers/Anderson Architects Services 14,044.44 Nalco Company Supplies 24,898.00 Nike Supplies 2,889.41 Northern Safety Supplies 265.41 Office Products Dealer Supplies 774.53 Office Depot Supplies 848.54 Pine Top Engineers Services 449.58 Pops Privy Services 170.00 Preston Sheets Reimbursement 520.46 Real Kleen Supplies/Services 5,200.65 Rip’s Grocery Supplies 10.62 Safety Supply & Sign Sign Posts 622.50 Six States Parts 31.94 Skaggs Companies Supplies 170.00 Paul R. Skog Services 2,960.00 Smith’s Food & Drug Supplies 730.92 Standard Plumbing Supplies 1,156.39 Stateline Metals Parts 257.33 Alsco Laundry Service 354.55 Sun Fresh Laundry Laundry Service 673.00 Superior Rental Parts 43.65 T Bar S Body Shop Repairs 4,170.50 Tom’s HVAC Repairs 2,211.71 Turf Equipment Parts 1,248.16 Uinta County Herald Ads 2,124.08 ---PAGE BREAK--- Uinta County Solid Waste Landfill Fees 15,380.50 Uinta County Treasurer Taxes 269.33 Uinta Engineering Services 426.50 Century Link Utilities 2,561.14 Rocky Mountain Power Utilities 48,022.26 Vanessa Weekly Service Award 100.00 Wyoming Waste Systems Services 104.50 Westar Printing Printing 725.95 White Mountain Lumber Supplies 788.26 Wyo Assoc of Sheriffs Dues 350.00 Wyoming Dept of Transportation Citations 104.25 One-Call of Wyoming Services 76.50 Young Ford Parts 52.77 Richo Contract 172.76 Youth Alternative Home Association Supplies 150.00 DLT Solutions Subscription 722.03 Uinta County Public Health Vaccinations 91.00 Creative Ink Images Promotional 225.15 Saundra Meyer Reimbursement 218.93 Chris Smith Reimbursement 385.97 JC Golf Supplies 399.90 Swire Coca-Cola Supplies 142.86 Pizza Hut Promotional 325.00 Vehicle Lighting Solutions Supplies 79.26 Mity Lite Tables 4,688.79 Tammy’s Hem House Sewing 6.00 Warner Truck Center Parts 587.94 Terri Lundin Refund 450.00 Gardn Wise Supplies 282.93 Darrel Layton Services 190.00 Golden Rule Embroidery Sewing 84.00 PGA of America Dues 531.00 Sweetwater County Sheriff Detention 3,780.00 Selina Zuehlsdorff Reimbursement 796.94 Paul Barnell Services 20.00 Agrono-Tec Seed Supplies 112.50 Dave Osborn Refund 100.00 Sharon D. Swain Refund 100.00 Daron Shelton Refund 100.00 Jack M. Martin Jr Refund 21.40 Tyler Barrus Refund 625.00 Karen Dunn Refund 450.00 Media Skills Promotional 10,603.22 Shipping Plus Shipping 343.26 Steve Regan Supplies 87.25 Pierce & Sons Fencing Repairs 7,942.02 Mountain Wesst Telecom Services 8,847.50 Tecoro Corporation Services 3,872.70 The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Revenue & Expenditure Report Councilmember moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Council Comments Mayor Bell and all the Councilmember commented on the BEARiver Fest and thanked all those who helped to make it a wonderful and successful event. They also thanked the Evanston Police Department, Uinta County Sheriff Department, DCI, and the Wyoming Crime Lab for their professionalism in handling the shooting incident that took place this past weekend. Special Presentation/CrimeStoppers Poster Contest Winners Mayor Bell, Council President Tim Police Chief, Jon Kirby, and Gary Spencer of First Bank presented awards and gift cards to winners of the Uinta County Crimestoppers Poster Contest. The winning students were from Evanston High School as follows: First place, Cortlan Sadd; second place, Wyatt Harris; and third place, Jade Zuehlsdorff. Special Presentation/Citizen of the Year Mayor Bell presented the Annual City of Evanston Citizen of the Year Award to Toni Bradford. The Mayor ---PAGE BREAK--- asked Councilmember Schuler to read a summary stating the many boards, committees and countless volunteer hours that Mrs. Bradford has spent for the betterment of our community. Mayor Bell congratulated Toni, stating that she is well deserving of this award and thanked her for all that she does for the community. Appointment/Economic Development Commission Councilmember moved, Councilmember Perkes seconded, to confirm the Mayor’s appointment of Gerry Bolger to a 3 year term on the Economic Development Commission, replacing Mieke Madrid. The motion passed unanimously with 5 yes votes: Perkes, Welling, Meyer, Schuler. Ordinance 13-02 Councilmember Meyer moved, Councilmember Schuler seconded, to pass Ordinance 13-02 on second reading. Ordinance 13-02: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING IN ITS ENTIRETY ARTICLE III, WASTEWATER, OF CHAPTER 23, UTILITIES, OF THE CITY CODE TO UPDATE REGULATIONS GOVERNING USERS OF THE MUNICIPAL WASTEWATER SYSTEM. The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Ordinance 13-03 Councilmember Welling moved, Councilmember Perkes seconded, to pass Ordinance 13-03 on second reading. Ordinance 13-03: AN ORDINANCE APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE RIDGECREST 4TH ADDITION, LOCATED IN THE CITY OF EVANSTON, WYOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Resolution 13-28 Councilmember Schuler introduced Resolution 13-28. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 13-28. Resolution 13-28: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A JOINT FUNDING AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, FOR THE OPERATION AND MAINTENANCE OF A STREAMGAGE STATION ON THE BEAR RIVER. WHEREAS, the City of Evanston obtains useful water flow information regarding the Bear River from streamgage station 10016900; and WHEREAS, the U.S. Geological Survey has requested the City assist in funding the maintenance and operation of the stream gauge for Water Year 2013 and 2014; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Joint Funding Agreement with the U.S. Geological Survey, United States Department of the Interior, for the operation and maintenance of a streamgage station on the Bear River, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 21st day of May, 2013. Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Resolution 13-29 Councilmember Perkes introduced Resolution 13-29. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 13-29. Resolution 13-29: RESOLUTION OF THE CITY OF EVANSTON, WYOMING ADOPTING AND APPROVING A POLICY FOR THE POLICY MANUAL OF THE EVANSTON POLICE DEPARTMENT TO ---PAGE BREAK--- ESTABLISH POLICIES AND PROCEDURES FOR THE POLICE CHAPLAIN PROGRAM. WHEREAS, there is a need to adopt a policy to establish policies and procedures for the Police Chaplain Program; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City of Evanston, Wyoming, hereby approves and adopts the attached policy to establish policies and procedures for the Police Chaplain Program which policy shall be incorporated into the Evanston Police Department Policy Manual. PASSED, APPROVED AND ADOPTED the 21st day of May, 2013. Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Closure of BEAR Ice Ponds to Fishing Councilmember Welling move, Councilmember Meyer seconded, to approve the closing the BEAR Ice Ponds to trout fishing (with the exception of Wednesday, June 5th for the Bridges event) from Monday, June 3, 2013 through Friday, June 7, 2013. The motion passed unanimously with 6 yes votes: Bell, Perkes, Welling, Meyer, Schuler. Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:35 p.m. Joy Bell, Mayor James H. Davis, City Clerk