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EVANSTON CITY COUNCIL Second Regular Meeting April 15, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. DuW ayne Jacobsen led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, and Saundra Meyer. David W elling and W endy Schuler were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; Police Chief, Jon Kirby; Deputy City Clerk, Nancy Stevenson; Police Lieutenant, Ken Pearson; and Associate Planner, DuW ayne Jacobsen. Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; Director of Parks and Recreation, Dennis Poppinga; and Public W orks Director, Oop Hansen were excused. A group of interested citizens were also present. Approve Agenda Councilmember Meyer moved, Councilmember Perkes seconded, to approve the agenda. The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Approve Minutes The official record of proceedings for the City Council Meeting held April 1, 2014 and a Work Session held April 8, 2014 was approved as presented. Bills Councilmember Rex moved, Councilmember Perkes seconded, to approve the following bills for payment: BILLS April 2, 2014 to April 15, 2014 VENDOR FOR AMOUNT Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 111,975.05 Delta Dental Payroll 6,408.00 Flexshare Payroll 387.00 NCPERS Payroll 80.00 The Hartford Payroll 196.30 Vision Service Plan Payroll 1,084.24 W EBT Payroll 979.00 W yoming Dept of Employment Payroll 6,892.87 W yoming Retirement Payroll 38,923.90 Internal Revenue Service Taxes 5,659.21 W yo Dept of Environmental Quality Permit 500.00 First Advantage Testing 61.00 All W est Internet 654.78 Ameri Tech Parts 141.44 Joy Bell Reimbursement 43.99 Dennis M. Boal Legal Services 7,764.00 Civic Plus W ebsite 2,169.30 Caselle, Inc Support/Maintenance 523.67 Cowboy Motor Co Parts 472.32 Cazin’s Supplies 846.08 CD’s Electric Electrical 1,697.50 Century Equipment Parts 69.98 City of Evanston Utilities 1,707.54 CW A Consulting Services 560.00 Cleveland Golf Supplies 565.78 Communication Technologies Repairs 1,646.65 Course Trends W ebsite 295.00 Cook Brothers Ads 1,400.00 Crum Electric Supplies 23.96 Cummins Rocky Mountain Services 615.00 Deru’s Glass Door 3,015.11 ---PAGE BREAK--- Executech Maintenance/Equipment 5,148.08 Energy Laboratories Testing 3,152.00 Evanston Housing Authority Restitution 1,203.00 Evanston Parks & Recreation Reimbursement/City Subsidy 120,107.59 First Bank Visa 7,516.26 Freeway Tire Tires 2,575.71 Nicholas Earl Horton Contract 80.00 Hutchinson Oil Supplies 1,975.56 Kallas Automotive Parts 503.93 Keith’s Feed Supplies 61.50 Kellerstrass Oil Supplies 3,125.51 Morcon Industrial Supplies 242.82 Mtn W est Business Solutions Contract 999.14 Questar Gas Utilities 12,487.01 Myers/Anderson Architects Services 3,482.50 NGL Connection Supplies 27.90 Nike Golf Supplies 145.99 Office Products Dealer Supplies 814.24 City of Evanston Reimbursement 107.11 Real Kleen Supplies 203.50 Rocky Mountain Turf Parts 1,644.42 Roto-Aire Sales & Service Supplies 266.87 Interwest Supply Parts 497.34 Skaggs Supplies 450.95 Paul R. Skog Services 3,764.00 Smith’s Food & Drug Supplies 143.70 Alsco Laundry Services 428.50 Superior Rental Supplies 30.00 T Bar S Body Shop Repairs 444.00 Titleist Supplies 261.40 Uinta County Fire Protection Contract 50,323.89 Uinta County Herald Ads 3,183.87 In Contact Utilities 462.91 Century Link Utilities 2,161.92 Rocky Mountain Power Utilities 44,648.95 W yoming W aste Systems Services 220.66 W estar Printing Printing 1,387.02 Taylour W elling Contract 15.00 W ETCO Computer Upgrade 3,270.00 W hite Mountain Lumber Supplies 272.98 One-Call of W yoming Services 43.50 W yoming Dept of Revenue Sales/Use Tax 134.47 Richo Contract 161.79 Heartland Kubota Parts 128.22 Uinta County Public Health Shots 279.00 Chris Smith Reimbursement 393.20 Microflex Supplies 324.15 Vehicle Lighting Solutions Repairs 270.00 Young Musicians Reimbursement 2,400.00 Taylor Made Supplies 51.19 Golden Rule Services 9.50 Evanston Rodeo Series Contract 2,480.00 A-1 Fire Sprinklers Services 521.00 Dain Foose Refund 400.00 Kim Munsell Refund 19.20 Diana or Dennis Smith Refund 100.00 Verna Inman Refund 200.00 Taylor W arila Refund 175.00 Media Skills Promotional 12,843.00 W yo Conference of Building Officials Registration 150.00 Nutech Specialties Supplies 80.78 Animal Care Equipment Supplies 98.82 The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Revenue & Expenditure Report Councilmember moved, Councilmember Meyer seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Council Comments Councilmember Meyer commented on a Downtown Parking Meeting that will be held on W ednesday, April 16 . th ---PAGE BREAK--- Mayor Bell reminded everyone of the Chamber/City Awards Banquet that will be this Friday, the Trout Unlimited Banquet on Saturday, the Aspen Grove Church Easter Services at the Machine Shop on Sunday, and the Meet & Greet at the Recreation Center on April 23 . rd Public Hearing/Liquor License Transfer/3B Sinclair City Attorney, Dennis Boal conducted a public hearing to solicit public comment regarding the application for a transfer of ownership of a Retail Liquor License from from Kashir Sinclair, Inc., dba: Evanston Sinclair to Guru Arjundevji, Inc., dba: 3 B Sinclair. Craig Raines, spokes person for Guru Arjundevji, Inc., spoke in favor of the application and explained the reason for the transfer. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ownership/Liquor License/3B Sinclair Councilmember moved, Councilmember Meyer seconded, to approve the transfer of ownership of a Retail Liquor License from Kashir Sinclair, Inc. dba: Evanston Sinclair to Guru Arjundevji, Inc., dba: 3B Sinclair. The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Ordinance 14-02 Councilmember Perkes sponsored Ordinance 14-02. Councilmember Rex moved, Councilmember seconded, to pass Ordinance 14-02 on first reading. Ordinance 14-02: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SUBSECTION E OF SECTION 12-42 OF THE CITY CODE, DRIVING W HILE UNDER THE INFLUENCE, BY INCREASING THE TIME PERIOD IN W HICH A PERSON BECOMES A REPEAT OFFENDER FROM FIVE YEARS TO TEN YEARS. The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Resolution 14-23 Councilmember Perkes introduced Resolution 14-23. Councilmember Perkes moved, Councilmember Rex seconded, to adopt Resolution 14-23. Resolution 14-23: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A RENEW AL OF A PLANNED MAINTENANCE AGREEMENT AND ADDENDUM W ITH CUMMINS ROCKY MOUNTAIN LLC TO PROVIDE MAINTENANCE FOR ELECTRIC GENERATORS USED BY THE CITY. W HEREAS, the City has a need to maintain generators used by the City to provide services to its citizens; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Renewal of a Planned Maintenance Agreement and Addendum with Cummins Rocky Mountain LLC to provide maintenance for generators used by the City, a copy of the Agreement and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED the 15 day of April, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Resolution 14-24 Councilmember Meyer introduced Resolution 14-24. Councilmember Meyer moved, Councilmember seconded, to adopt Resolution 14-24. Resolution 14-24: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH UINTA COUNTY LEADERSHIP TO ASSIST IN RAISING FUNDS FOR A LOCAL CANCER RESOURCE CENTER. W HEREAS, the City of Evanston has determined that it is in the public’s interest to assist Uinta County Leadership in raising funds for a local cancer resource center; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: ---PAGE BREAK--- Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract Services with Uinta County Leadership to assist in raising funds for a local cancer resource center, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 15 day of April, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Award Bid/Police Vehicles Councilmember Perkes moved, Councilmember Rex seconded, to award the bid for three 2014, half ton 4x4 pickup trucks with police packages to Castle Rock Dodge of Afton, Wyoming, the apparent low bidder meeting all City specifications, in the amount of $74,949.00 for the three vehicles. The motion passed unanimously with 5 yes votes: Bell, Rex, Perkes, Meyer. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:14 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk