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EVANSTON CITY COUNCIL First Regular Meeting July 7, 2015 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Perkes led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson, and Associate Planner, DuW ayne Jacobson. Director of Planning & Development, Paul Knopf and Director of Parks and Recreation, Dennis Poppinga were excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. Approve Minutes The official record of proceedings for the City Council Meeting held June 16, 2015, a Special City Council Meeting held June 23, 2015 and a Work Session Meeting held June 23, 2015 were approved as presented. Bills Councilmember Schuler moved, Councilmember Meyer seconded, to approve the following bills for payment: June 24, 2015 to July 7, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,654.11 FlexShare Payroll 2,569.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 United W ay Payroll 6.00 Utah Child Support Payroll 264.28 Vantage Point Payroll 851.14 W ells Fargo Payroll 216.00 Payroll Payroll 110,799.20 EFTPS Payroll 38,719.90 Advanced Fire Design Inspection 224.00 Biolynceus Supplies 1,373.72 Caselle Registration 1,700.00 Cowboy Motor Co Parts 79.19 Cazin’s Supplies 281.81 CD’s Electric Electrical 102.40 Century Equipment Parts 1,223.22 Verizon W ireless Cell Phones 375.95 Cook-Sanders & Associates Services 3,070.50 Boot Barn Safety Boots 267.73 CMI - Teco Repairs 354.53 Crum Electric Supplies 42.68 Ellingford’s Cement 2,601.50 Chemtech-Ford Laboratories Testing 200.00 First Bank Visa 8,492.58 Freeway Tire Tires 1,709.77 Flowtech PCS Repairs 403.75 Amy Grenfell Reimbursement 178.25 Murdochs Supplies 66.98 Hach Company Supplies 337.37 Harris Law Office Services 4,000.00 Intermountain Testing Services Services 421.00 Kallas Automotive Parts 386.09 ---PAGE BREAK--- M&K Striping Striping 5,679.67 Morcon Industrial Supplies 410.37 Office Products Dealer Supplies 245.92 Staker Parson Companies Asphalt 1,099.89 Real Kleen Janitorial Supplies 1,978.83 Rip’s Grocery Conference Supplies 1,076.00 Rail Pros, Inc Contract 30,882.46 Six States Parts 14.61 Skaggs Companies Supplies 90.00 Superior Rental Parts 85.62 Tom’s HVAC Repairs 618.81 Thatcher Chemical Supplies 5,687.91 Rocky Mountain Power Utilities 5,472.18 W almart Supplies 74.92 W estar Printing Printing 1,010.50 W heeler Machinery Parts 357.79 W hite Mountain Lumber Supplies 17.23 Yamaha Motor Corp Contract 3,281.75 Jane Law Reimbursement 356.50 Chet’s Carpet Cleaning Carpet Cleaning 1,391.30 Saundra Meyer Reimbursement 648.84 Tri City Nursery Trees 10,532.10 Swire Coca-Cola Supplies 82.27 ASCAP License Renewal 337.50 Kelly and Lisa Sather Restitution 200.00 Varsity Ink Supplies 519.00 Kathy Schiffman Refund 750.00 Colton Vaughn Refund 400.00 Tim Seahorn Reimbursement 460.00 Innovative Marking Systems Striping 7,117.44 Dahl Simpson Refund 100.00 Mesias Solis Refund 450.00 Media Skills Promotional 11,298.00 W yoming State Golf Association Supplies 130.00 Shipping Plus Shipping 46.06 The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments The Mayor and Councilmembers all commented on the positive comments they had heard regarding the 4th of July activities and fireworks. They also thanked all those who helped with cleaning up after the 4 of July th Fireworks. Councilmember W elling invited everyone to participate in the Peace Officer golf tournament this weekend. Consent Agenda Councilmember Perkes moved, Councilmember Welling seconded, to approve: A Limited Malt Beverage Permit requested by the Evanston Urban Renewal Agency for the Evanston Brewfest fundraiser in Depot Square on Saturday, July 25, 2015 from 12:30 p.m. to 5:30 p.m.; A Limited Malt Beverage Permit requested by the Uinta County Fair for the 2015 Fair on Saturday, July 25, 2015 from 5:00 pm to 11:00 pm, Wednesday, July 29, 2015 from 5:00 pm to 11:00 pm, Thursday, July 30, 2015 from 5:00 pm to 11:00 pm, and Saturday, August 1, 2015 from 5:00 pm to 11:00 pm.; and A Parade Route Permit requested by Ben Towery for the Annual Tour de Park City Bike Race on Saturday, August 15, 2015. Cyclists will be coming through Evanston between 10:00 a.m. and 2:00 p.m. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Authorize Letter to County Commissioners Councilmember moved, Councilmember Perkes seconded, to authorize the Mayor to send a letter to the Uinta County Commissioners, granting permission for The Painted Lady Saloon to use their Retail Liquor License at the Wyoming Downs Horse Track on September 4, 5, & 6, 2015 for the Wyoming Woodstock Event. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, Meyer, Schuler. 1 no vote: W elling. Resolution 15-42 Councilmember Schuler introduced Resolution 15-42. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 15-42. Resolution 15-42: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH PORTABLES DIVERS, INC., TO PROVIDE INSPECTION AND CLEANING SERVICES FOR THE CITY’S W ATER TANKS. ---PAGE BREAK--- W HEREAS, the City of Evanston has a need to inspect and clean its water tanks; and W HEREAS, Portable Divers, Inc. has submitted an acceptable proposal for the project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign attest and accept, on behalf of the City of Evanston, the quote submitted by Portable Divers, Inc., a copy of which is attached hereto,to clean and inspect the City’s water tanks. PASSED, APPROVED AND ADOPTED the 7 day of July, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-43 Councilmember Welling introduced Resolution 15-43. Councilmember Welling moved, Councilmember seconded, to adopt Resolution 15-43. Resolution 15-43: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A RENEW AL OF A PLANNED MAINTENANCE AGREEMENT CUMMINS ROCKY MOUNTAIN LLC TO PROVIDE MAINTENANCE ELECTRIC GENERATORS USED BY THE CITY. W HEREAS, the City has a need to maintain generators used by the City to provide services to its citizens; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Renewal of a Planned Maintenance Agreement with Cummins Rocky Mountain LLC to provide maintenance for generators used by the City, a copy of the Agreement and Addendum is attached hereto. PASSED, APPROVED AND ADOPTED the 7 day of July, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Comments/Remarks Jay Dee Nielsen reported on another successful Fresh Air, Freedom and Fun, 4 of July event. He thanked th the Mayor and Councilmember for serving watermelon and also thank everyone that help with the event. Public Participation Ben Towery thanked the Mayor and City Council for approving the annual Tour de Park City Bike Race to travel through Evanston on August 15 . th Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:10 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk