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EVANSTON CITY COUNCIL Second Regular Meeting June 16, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Tim led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, and W endy Schuler. Councilmember Sandra Meyers was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Police Chief, Jon Kirby; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga ; Assistant Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Mayor Williams suggested the following changes to the agenda: Add Resolution 15-41 and three motions for various closures. Councilmember Welling moved, Councilmember Schuler seconded, to approve the agenda with the suggested changes. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held June 2, 2015 and a Work Session held June 9, 2015 was approved as presented. Bills Councilmember Perkes moved, Councilmember seconded, to approve the following bills for payment: June 3, 2015 to June 16, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,054.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 122,134.06 Delta Dental Payroll 7,571.90 FlexShare Payroll 2,972.50 ING Life Insurance Payroll 29.20 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 199.80 United W ay Payroll 6.00 Utah Child Support Payroll 296.34 Vantage Point Payroll 826.14 Vision Service Plan Payroll 1,094.44 W EBT Payroll 1,001.00 W ells Fargo Payroll 216.00 W yoming Dept of Employment Payroll 9,781.22 W yoming Retirement Payroll 45,922.02 Payroll Payroll 115,397.38 EFTPS Payroll 38,249.32 Terri Arnell Reimbursement 2,233.69 Artistic Sign Design Supplies 2,016.00 Ascent Construction Contract 199,388.84 Ace Equipment Parts 2,834.89 All W est Internet 1,230.78 Chris Brackin Reimbursement 397.63 Boys & Girls Club of Evanston Contract 12,500.00 Dennis M. Boal Services 5,220.00 Calibration Tech & Supply Repairs 40.00 Carollo Engineers Services 3,760.00 ---PAGE BREAK--- Caselle Support/Maintenance 523.67 Cowboy Motor Co Parts 80.60 Cazin’s Supplies 506.68 CD’s Electric Electrical 2,414.00 Cobra Puma Golf Supplies 586.85 Cook-Sanders & Associates Services 6,044.02 Cajun Computers Repairs 55.00 Boot Barn Safety Boots 135.99 Norco Supplies 232.39 Deru’s Glass Supplies 31.48 Ellingford’s Supplies 2,164.84 Chemtech-Ford Laboratories Testing 200.00 Energy Laboratories Testing 233.00 Environmental Products Freight 18.52 Chamber of Commerce Registration 237.00 Evanston Renewal Agency Ads 1,050.00 Evanston Uinta County Airport Grant Share 266.84 First Bank Visa 4,535.75 Fastenal Supplies 8.53 Freeway Tire Tires 4,561.70 GCSAA Dues 375.00 Mountain W est Truck Center Parts 705.57 Great Basin Turf Supplies 12,542.00 Green Source Supplies 3,526.00 Hutchinson Oil Fuel 850.82 Sports W orld Supplies 325.00 Jack’s Truck & Equipment Parts 582.44 Kallas Automotive Parts 552.55 Morgan Valley Polaris Supplies 10.49 M&K Striping Contract 2,605.95 Mobile Golf Services Parts 752.30 Morcon Industrial Supplies 107.83 Medicine Butte Computer Service Service/Supplies 787.03 Mtn W est Business Solutions Contract 1,352.45 Mountainland Supply Parts 499.95 Myers/Anderson Architects Services 3,519.39 Nalco Company Supplies 25,778.60 Dave Norris Construction Asphalt Repairs 7,833.50 Office Depot Supplies 106.16 Pine Top Engineering Services 375.18 PDM Steel Service Centers Supplies 5,146.52 Patrick Towing Towing 2,340.00 Preston Sheets Reimbursement 237.12 Real Kleen Janitorial Supplies 491.41 Remote Control Systems Fees 1,150.00 Rip’s Grocery Propane/Repairs 231.57 Rocky Mountain Turf Parts 464.33 Rotational Molding Trash Containers 18,770.00 Six States Parts 722.57 Skaggs Supplies 1,094.09 Paul R. Skog Services 2,480.00 Smith’s Food & Drug Supplies 309.18 South & Jones Supplies 50.00 Standard Plumbing Parts 862.51 Stateline Metals Supplies 20.67 Alsco Laundry Services 323.48 Superior Rental Parts 86.06 Tom’s HVAC Repairs 890.15 Turf Equipment Parts 1,360.76 Two Guys Flooring Repairs 250.00 Uinta County Herald Ads/Subscriptions 2,569.12 Uinta County Solid W aste Landfill Fees 22,431.50 InContact Utilities 382.01 Century Link Utilities 715.28 Rocky Mountain Power Utilities 39,580.30 W yoming W aste Systems Services 101.92 W estar Printing Printing 259.00 W hite Mountain Lumber Supplies 878.89 W AM Registration 260.00 W yoming Financial Insurance Insurance 103,181.00 One-Call of W yoming Services 122.25 W yoming State Historical Society Membership 60.00 Highland Golf Parts 594.13 Creative Ink Images Supplies 5.00 W aylon or Tammie South Refund 100.00 ---PAGE BREAK--- Richard McMurray Reimbursement 74.49 Rotary Club of Evanston Refund 378.00 Swire Coca Cola Supplies 72.23 Vehicle Lighting Solutions Equipment 17,399.64 W yo Dept of Transportation Street Maintenance 6,527.17 Frank Cook Reimbursement 20.00 Gardn W ise Supplies 171.20 Golden Rule Services 30.00 Kenneth W est Reimbursement 740.70 Toni J. Studios Photo 94.45 Carol Miller Refund 900.00 Val Cook Refund 100.00 Lindsey Graham Refund 600.00 Richard Malin Refund 50.00 Safeguard Properties Refund 48.78 Ivy MacDonald Refund 500.00 Anna Bedford Refund 150.00 Rhett Groll Reimbursement 355.35 Media Skill Promotional 2,455.00 Shipping Plus Shipping 12.83 W right Express Fuel 12,641.51 Nutech Specialties Supplies 379.74 Dave’s Meats Conference Supplies 477.00 The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Council Comments Mayor W illiams and Councilmember W elling both commented on a Regional Youth Conference that took place in Evanston on Saturday and thanked all those who helped with this event. They expressed their application to this group of over 600 youth and leaders for all the community service projects they were able to complete during this conference. Councilmember Schuler commented on the many events that will take place this weekend, including the Bluegrass Festival, Cowboy Joe’s Golf Tournament, the Rodeo, and Races at W yoming Downs. Public Hearing/Uinta County Airport JPB/Budget City Attorney, Dennis Boal conducted a public hearing to receive public input on the proposed budget for the Evanston/Uinta County Airport Joint Powers Board Fiscal Year Ending on June 30, 2016. Airport Joint Powers Board Administrator, Gary W elling explained the reason for the hearing and the proposed budget. No one else addressed the issue and Mr. Boal closed the hearing. Public Hearing/Annual Budget 2015-2016 City Attorney, Dennis Boal conducted a public hearing to receive public information, input, comments, and concerns for the City of Evanston Fiscal Year 2015-2016 Annual Budget. City Treasurer, Kathy Defa gave an overview and brief summary of the budget. No one else addressed the issue and Mr. Boal closed the hearing. Consent Agenda Councilmember Perkes moved, Councilmember seconded, to approve: A Malt Beverage Permit requested by Lori Magee of Mystix for a Vape Meet with Casino Parties of Utah in a temporary tent to be located at 1924 Harrison Drive, on Saturday, August 8, 2015 from 8:00 p.m. to 11:30 p.m.; and an Open Container Permit requested by Lori Magee of Mystix for a Vape Meet with Casino Parties of Utah on Saturday, August 8, 2015 in a temporary tent to be located at 1924 Harrison Drive, from 8:00 p.m. to 11:30 p.m. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-39 Councilmember Schuler introduced Resolution 15-39. Councilmember Schuler moved, Councilmember seconded, to adopt Resolution 15-39. Resolution 15-39: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2016. ---PAGE BREAK--- W HEREAS, on the 24 day of April, 2015, the Treasurer of the City of Evanston, W yoming, th prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2016 fiscal year, beginning the 1st day of July, 2015, and ending the 30th day of June, 2016; and W HEREAS, the governing body has reviewed this budget in detail, and discussed with the several Departmental Administrators concerning their individual budget requests and base budgets; and W HEREAS, a copy thereof was made available for public inspection at the office of the City Clerk; and W HEREAS, notice of a public hearing, as required by W yoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 5 day of June, 2015; and th W HEREAS, a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and W HEREAS, the governing body has adopted the following overall mission statements to guide the execution of the budget: To insure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, W yoming. To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. To improve the overall communication and line of communication within the City. To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. To stimulate proper management techniques so that the infra-structure of our City is functioning at the highest level of productivity. W HEREAS, the governing body has adopted an expenditure control budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending 30 June, 2016. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (approximately equal to $450,000) and other revenues, be made for the fiscal year ending 30 June, 2016, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated: The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: CITY COUNCIL For: Administration 274,093 Emergency Reserve 93,000 Total: 367,093 JUDICIAL For: Administration 146,248 Total: 146,248 EXECUTIVE DEPARTMENT For: Administration 298,902 Attorney 157,000 Contingency 6,100 Total: 462,002 COMMUNITY DEVELOPMENT For: Administration 318,536 Total: 318,536 TREASURER For: Administration 415,402 IT Services 120,000 Total: 535,402 CITY CLERK/ADMINISTRATIVE SERVICES For: City Clerk 310,645 Urban Renewal 113,869 Economic Development 18,250 ---PAGE BREAK--- General Services 995,192 Total: 1,437,956 PARKS & RECREATION For: Administration 1,259,266 Golf 1,204,517 Cemetery 273,127 Total: 2,736,910 POLICE For: Administration 408,640 Investigation 891,102 Patrol 1,786,281 Support 522,596 Youth Services 75,000 VOCA/Police Grants 122,136 Total: 3,805,755 PUBLIC W ORKS For: Engineering 101,950 PW Administration 224,154 Streets 1,322,612 W ater 3,088,060 W astewater 1,433,664 Environmental Services 1,450,274 Motor Vehicle 48,250 Total: 7,668,964 ECONOMIC REINVESTMENT FUND For: Economic Reinvestment 211,000 Total: 211,000 JOINT POW ERS, COMMUNITY PROJECTS & GRANTS For: Community Projects 890,960 Total: 890,960 LODGING TAX For: Lodging Tax 235,100 Total: 235,100 GENERAL FUND TRANSFERS For: Subsidize Funds 1,152,284 Total: 1,152,284 GENERAL FUND BONDS & LOAN PAYMENT For: W ater Fund 43,000 Total: 43,000 CAPITAL OUTLAY For: Administration/Police 199,250 Community Development 703,328 Urban Renewal 646,122 Parks & Recreation 122,500 Public W orks 0 W ater Fund 87,000 W astewater Fund 1,015,000 Environmental Services 125,000 Cemetery 43,500 Total Capital Outlay 2,941,700 SUMMARY: General Fund 13,665,917 W ater Fund 3,175,060 W astewater Fund 2,448,664 Environmental Services Fund 1,575,274 Cemetery Fund 316,627 Golf Fund 1,277,017 Motor Vehicle Fund 48,250 Economic Reinvestment Fund 211,000 Lodging Tax 235,100 Grant Total 22,952,909 See Attachment ---PAGE BREAK--- Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process. For fiscal year 2016, the general fund shall not pay the water fund, the installment of principal of $43,000.00 for the loan made from the water fund to the general fund pursuant to Resolution 08-43, plus the interest due on the unpaid principal balance of the loan for fiscal year 2016, calculated as provided by said Resolution. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum insure that: The request conforms to the approved budget and corresponding appropriations. Funds are available to defray the requested expenditure. The request is proper, legal and is in accord with City Policy and Procedures. The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: The department head may elect to transfer budget allocations within a division without prior approval. The department head may elect to transfer budget allocations between divisions with prior approval of the Mayor. The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. Increases or decreases in budget allocations for personal services require the prior approval of the Mayor. Inter-departmental transfers, changes in Capital Outlay Budgets and interfund transfers require the prior approval of the governing body. No transfer shall be made which has the effect of increasing any series, class, object or budget unless accompanied by a corresponding reduction in another series, class, object or budget. Irrespective of amounts appropriated for personal services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary or intermittent employees working more than 120 calendar days must be approved by the governing body. No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City’s cash needs. W hen treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect the Treasurer shall, consider as priority expenditures to preserve: Commitments involving City bonded and loan indebtedness. Obligations to Federal and State authorities. Contractual arrangements to which the City is a party. Personal Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of W yoming, Uinta County or any other source are to be used for the purpose of payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the purpose of the execution and administration of the budget for this fiscal year the following policy directions shall prevail. The City will pay on behalf of its full time permanent employees 12.44 percent (12.44%) of their gross salary to a Deferred Compensation Program or W yoming Retirement Program. Each employee covered by the terms and conditions of the health/medical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2 percent of the insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. The City will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The City will not contribute financially to the payment of any personal memberships. W here statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars or conferences when such attendance is for the purpose of maintaining or advancing professional status or occupational certification. ---PAGE BREAK--- The City will reimburse employees up to $150 for protective footwear, as determined by the Department Administrator. Section 11: There is hereby established the following fee schedules for the Fiscal Year beginning July 1, 2015: POLICE Reports, per page per side $1.00 Fingerprinting 5.00 Vin Inspections 10.00 Parking Tickets in Limited Parking Zones Improper Parking $10.00 Angle Parking/Backed in 10.00 Posted No Parking/No Parking Zone 10.00 Parked W rong W ay on Street 10.00 Overtime Parking 1 Offense 10.00 st Overtime Parking 2 Offense 20.00 nd Parked on Sidewalk 75.00 In front of Public/Private Driveway 75.00 W ithin an Intersection 75.00 Upon Bridge/Elevated Structure/within Tunnel 75.00 Any place where official sign prohibit stopping 75.00 W ithin Twenty Feet of Fire Hydrant 75.00 Designated Fire or Emergency Vehicle Lane 75.00 Semi Parked on City Street 50.00 Obstructing Alleyway & Street 50.00 Handicap Parking/No Decal 75.00 Impound Fee Dog, Puppy 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4 or more Offense 100.00 th Cat, Kitten 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4 or more Offense 100.00 th License Fee Annual Dogs - Altered $ 4.00 Dogs - Unaltered 15.00 Cats - Altered 4.00 Cats - Unaltered 15.00 Life Time Dogs - Altered $15.00 Cats - Altered 15.00 Adoption Dog $25.00 Cat 15.00 Puppy 5.00 Kitten 5.00 Euthanasia Dog $50.00 Cat 50.00 Cremation Dog $80.00 Cat 80.00 Cremation Container 5.00 Assigning Dog to Shelter Dog $25.00 Puppy 5.00 Assigning Cat to Shelter Cat $25.00 Kitten 5.00 Vaccination $10.00 PLANNING & ZONING Conditional Use Permit $100.00 Variance 200.00 Height Exception 100.00 ---PAGE BREAK--- Master Plan Amendment 200.00 Zone Change 200.00 Text Amendments 200.00 Home Occupation 50.00 Planned Unit Development - Minor Subdivision 250.00 Planned Unit Development - Major Subdivision 500.00 Minor Subdivision 250.00 Major Subdivision 500.00 - for 20 lots or less: each additional lot $25 with a maximum fee of $1,000 Lot Line Adjustment 100.00 Lot Split 200.00 Vacating Property 100.00 Zoning Ordinance 50.00 Comprehensive Plan 70.00 Mirror Lake Scenic Byway Plan 65.00 Subdivision Regulations 40.00 Bear River Drive Corridor Renaissance Plans 45.00 Blueline Maps: Plats, City, Zoning, Aerials 5.00 Photo copies, per page 1.00 Subdivision Permit Fee/W ireless Communication Tower 1,000.00 PUBLIC WORKS Building Permit Fee is .010 times the cost of building or improvements, excluding land. $25.00 Minimum fee for all building permits. Cut Permits - $10.00 per square foot - forfeit payment after 2 years. TREASURER Fax Service Transmit, per page per side $ 2.00 Receive, per page per side 1.00 Returned Checks 25.00 Reports, per page per side 1.00 Copies/per page .10 CLERK Catering/Malt Beverage Permit, per day $ 25.00 Liquor License Advertisement Fee - new or renewal 100.00 Resort License - Annually 1,500.00 Retail License - Annually 1,000.00 Restaurant License - Annually 500.00 Club License - Annually 100.00 Micro brewery - Annually 500.00 Micro winery - Annually 500.00 Bar & Grill License - Annually 1,500.00 Liquor License Transfer Fee 100.00 Fireworks Permit Fee: Annual July 1 $ 100.00 Prorate January 1 - June 30 50.00 Business License Fees: Number of Employees: 1-5 $ 50.00 6-15 75.00 over 15 125.00 Mass Event License Fees: 1-5 vendors $ 50.00 6-15 vendors 100.00 16-30 vendors 150.00 31-50 vendors 200.00 51-75 vendors 250.00 76-or more 300.00 Transient Merchant Fees (each) $25.00 Solicitor License 100.00 Additional Copy of Business License (each) 5.00 List 15.00 BUILDING RENTALS NOTE: Buildings can be rented ½ days for either setup or cleanup for 50% of the daily user fee. Private Functions: Family, W eddings, Parties Machine Shop - User Fee $400.00 per day + Cleaning & Damage Deposit $800.00 Roundhouse - User Fee $600.00 per day + Cleaning & Damage Deposit $1,200.00 Beeman-Cashin - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 ---PAGE BREAK--- Depot - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 Chinese Gazebo - User Fee $50.00 per day with $100 Deposit - W ith Beeman or Depot $150.00 + Deposit $400.00 Gazebo at Martin Park - User Fee $50.00 per day with $100 Deposit - W ith Beeman or Depot $150.00 + Deposit $400.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $250.00 per day with $500.00 deposit. Public Non Profit Functions: Service Groups, Church, Scouts, Associations, Political Entities Machine Shop - User Fee $200.00 per day + Cleaning & Damage Deposit $400.00 Roundhouse - User Fee $300.00 per day + Cleaning & Damage Deposit $600.00 Beeman-Cashin - User Fee $50.00 per day + Cleaning & Damage Deposit $200.00 Depot - User Fee $50.00 per day + Cleaning & Damage Deposit $200.00 Chinese Gazebo - User Fee $25.00 per day +Deposit $200.00 - W ith Beeman or Depot $75.00 + Deposit $200.00 Gazebo at Martin Park - User Fee $25.00 per day +Deposit $200.00 - W ith Beeman or Depot $75.00 + Deposit $200.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $125.00 per day with $400.00 deposit. Government/Schools Machine Shop - User Fee $100.00 per day + Cleaning & Damage Deposit $200.00 Roundhouse - User Fee $150.00 per day + Cleaning & Damage Deposit $300.00 Beeman-Cashin - User Fee $25.00 per day + Cleaning & Damage Deposit $200.00 Depot - User Fee $25.00 per day + Cleaning & Damage Deposit $200.00 Chinese Gazebo - User Fee $15.00 per day +Deposit $200.00 - W ith Beeman or Depot $50.00 + Deposit $200.00 Gazebo at Martin Park - User Fee $15.00 per day +Deposit $200.00 - W ith Beeman or Depot $50.00 + Deposit $200.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $75.00 per day with $400.00 deposit City Employees (full-time on City payroll) Private events only - one reservation per year for one day - immediate family only (refer to FMLA guidelines in employee manual). Beeman-Cashin Depot Superintendent’s Office Visitor’s Center No Charge/No Deposit Roundhouse - User Fee $150.00 per day + Cleaning & Damage Deposit $300.00 Machine Shop - User Fee $100.00 per day + Cleaning & Damage Deposit $200.00 For Profit Sporting Events $1,200.00 + Deposit $1,200.00 Meeting Rooms Portland Rose + 3 breakout rooms (Challenger, City of Los Angeles, City of San Francisco) - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 Superintendent’s Office - User Fee $50.00 Per Day + Cleaning and Damage deposit $200.00 Patterson Visitor’s Center - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 Roundhouse Mezzanine - (used for meetings only - no events) - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 Non Profit and Government/Schools for Meeting Rooms - 25.00 per Day & Cleaning and Damage Deposit $200.00 Complimentary Rentals Required criteria to receive complimentary rental (must meet at least one of the following) No Deposit required on Complimentary Rentals Funerals/Memorials Benefits for individuals/families in catastrophic situations by non organized group Military Event Elections – poling places City of Evanston sponsored event Evanston Urban Renewal Agency (EURA) sponsored event Public Health & Safety Functions (SAFV, Health Fair, Blood Draw, Preparedness Fair) All Alumni Reunion School/Educational functions/tours during school hours (Preservation Days) Fees for Building rentals shall be as set forth in Resolution 14-40 until December 31, 2015. Thereafter fees set in Resolution 15-39 will be implemented. Annual rentals begin in September of each year. ---PAGE BREAK--- GOLF FEES 9 Holes 18 Holes Family/Jr/Executive 9 Holes (Punch Passes do not apply) Public Adult Green Fees $ 16.00 $ 26.00 $10.00 Junior 18 years & under 9.50 16.00 6.00 Juniors before 8:30 am 4.00 Seniors 62 yrs & over 11.50 19.00 7.00 *Golf Club Member Green Fees 11.50 19.00 7.00 Golf Cart Rental Per Seat 7.50 15.00 Golf Cart Rental Pre Paid Card 75.00 Ten (10) Single Seat Golf Cart Rentals Twilight Green Fee Half Price - 1½ hours before dusk 5 Hole Golf Special 5 Hole Loop: Public $8.00 *Golf Club Member $6.00 (Available Monday thru Friday only) (Punch Passes DO NOT APPLY) Spring & Fall Green Fees $9.00 - $14.00 $18.00 - $25.00 (Determined by Golf Pro) Junior Season Pass $150.00 (Accepted Mon-12 noon Fri, No Holidays) *Golf Club Member Annual Pass $256.00 first adult, $138 @ family member Public Punch Pass 128.00 for (10), 9 hole rounds Junior Punch Pass 81.00 for (10), 9 hole rounds Senior Punch Pass 96.00 for (10), 9 hole rounds *Golf Club Member Punch Pass 96.00 for (10), 9 hole rounds *Senior Club Member Punch Pass 72.00 for (10), 9 hole rounds (25% Senior Club discount from $96 Senior Pass) Minimum 18 Hole Tournament Entry Fee 54.00 ($26 Green Fee + $10.00 Prize Fund + $3.00 Range Balls +$15.00 Cart Fee = $54.00) League Green Fees *Golf Club Member: Discounted Green Fees, Punch or Season Pass Public: Full Priced Green Fees or Punch Pass Tournament Green Fees *Golf Club Member & Public: Minimum Tournament Entry Fee *Club Member Annual Cart Storage Fee $300.00 per year Private Cart Annual Trail Fees 200.00 (Required if *Club member cart is stored in cart garage) Private Cart 2 Rider Annual Trail Fee 200.00 nd Private Cart DailyTrail Fees 7.50 per 9 holes, per person/seat Driving Range Fees 4.00 small bucket, 6.00 large bucket Driving Range Pass 50.00 – 10 Large Buckets Club House Locker Rentals 45.00 per year Club Rentals 5.00 and 10.00 Pull Cart Rentals 3.00 High School Golf Team Per Season 600.00 (20 Golfers Max) Handicap Cards 35.00 per person Tee Sign Hole Sponsor Fee 350.00 per year *Must Be Golf Club Members, Not Available to General Public CEMETERY Grave Space (perpetual care included) $ 550.00 Plot (8 sites, perpetual care included) 4000.00 Perpetual Care, each space 250.00 Opening - W eekday 275.00 - Saturday/Holiday 500.00 Opening - Infants - W eekday 100.00 Saturday/Holiday 175.00 Opening - Cremation W eekday 75.00 Saturday/Holiday 175.00 Disinterment - casket 650.00 - cremains 200.00 (Disinterment includes opening and closing for one body - one grave) Head Stone relocation - up to 100.00 GENERAL UTILITY CHARGES Late and Delinquent Payment Penalty one and one half percent per month. Service Restoration after 3:30 p.m. on days; weekends and holidays $75.00 Service Restoration for Delinquency 50.00 Account Deposit 100.00 Service Restoration Fee - Voluntary 20.00 Repair Service parts, labor and Frozen Meters 50.00 W ater for Construction per 1,000 gal. 10.00 Administration Fee for Construction W ater 20.00 Meter for W ater Construction 50.00 Minimum Charge for Construction W ater 20.00 per load up to 2,000 gal. W hen a utility account becomes delinquent and subject to termination as provided by Section 23-15.1 of the City Code, the user may enter into an agreement with the City of Evanston for continued utility services. The ---PAGE BREAK--- agreement shall require the user to pay in full all current charges for utility services incurred during each month of the term of the agreement, plus a minimum of one-twelfth (1/12) of the delinquent amount. The agreement shall further provide that if the user fails to make the payments designated in the agreement when due then the full unpaid amount, plus all delinquencies and penalties, shall be immediately due and payable in full. WATER CONNECTION AND TAPPING ¾ inch W ater Service $ 1,250.00 1 inch W ater Service 1,500.00 1½ inch W ater Service 2,000.00 2 inch W ater Service 3,500.00 4 inch W ater Service 7,750.00 6 inch W ater Service 12,750.00 8 inch W ater Service 18,000.00 10 inch W ater Service 25,000.00 WATER METERS ¾ inch $ 275.00 1 inch 375.00 1½ inch SR 605.00 1½ inch Omni C-2 1,375.00 1½ inch Omni T-2 950.00 2 inch SR 805.00 2 inch Omni C-2 1,475.00 2 inch Omni T-2 1,150.00 4 inch Omni C-2 3,050.00 4 inch Omni T-2 2,400.00 6 inch Omni T-2 4,200.00 6 inch Omni C-2 5,125.00 MXU Radio 140.00 WATER CHARGES Line Size Capital Replacement ¾ inch & 1 inch residential $8.08 1 inch commercial 15.41 1½ inch 28.62 2 inch 46.23 4 inch 112.26 6 inch 195.91 PLUS: $2.20 per 1,000 gallons of potable water consumption for each metered utility service unit $1.40 per 1,000 gallons of non-potable water consumption for each metered utility service unit $.70 per 1,000 gallons of water consumption for each metered city sprinkler utility service unit Un-metered flat rate per utility service is $35.00, plus capital replacement cost, per month except for the months of July, August, September and October billing which will be $75.00, plus capital replacement cost, per month. WASTE WATER/SEWER CONNECTION TAPPING ¾ inch W ater Service $ 1,500.00 1 inch W ater Service 1,800.00 1½ inch W ater Service 2,450.00 2 inch W ater Service 4,300.00 4 inch 9,650.00 6 inch 15,900.00 8 inch 22,500.00 10 inch 31,250.00 WASTE WATER CHARGES W ater Line Size Capital Replacement ¾ inch & 1 inch residential $ 7.66 1 inch commercial 19.13 1½ inch 30.60 2 inch 45.91 4 inch 103.28 6 inch 175.94 PLUS: $1.45 per 1,000 gallons of actual water consumption, except residential, church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January. ---PAGE BREAK--- Un-metered flat rate per utility service unit $18.00, plus capital replacement cost. The charge for private and commercial wastewater bulk dumpage into the City's wastewater system shall be charged at a rate of $79.14 per load up to 1,000 gallons of wastewater. SANITATION/ENVIRON Refuse Service Fee Per: Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 12.00 Each Additional Pickup 12.00 300 Gallon Container Picked Up Once A W eek 17.00 Each Additional Pickup 17.00 400 Gallon container Picked Up Once a W eek 22.00 Each Additional Pickup 22.00 Involuntary Collection Per Pickup 30.00 Special Collection Per Pickup 20.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 5.20 Each Additional Pickup 5.20 300 Gallon Container Picked Up Once a W eek 11.30 Each Additional Pickup 11.30 400 Gallon Container Picked Up Once a W eek 14.00 Each Additional Pickup 14.00 Community Event Pick-up As authorized by the Mayor Variable Pickup Container for delinquency of utility account 15.00 NON CITY SERVICE AREA Capital Replacement Line size W ater W aste W ater ¾ inch $ 8.80 $ 7.66 1 inch 15.41 19.13 1½ inch 28.62 30.60 2 inch 46.23 45.91 4 inch 112.26 103.28 6 inch 195.91 175.94 W ATER: PLUS up to $4.10 per 1,000 gallons of water consumption for each utility service unit as determined by the governing body. W ASTE W ATER: PLUS up to $3.03 per 1,000 gallons of water consumption, except residential, church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January, as determined by the governing body. ENVIRONMENTAL SERVICES: Fees shall be set by the governing body, provided fees do not exceed the amounts as established below: Refuse Service Fee Per: Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 17.50 Each Additional Pickup 17.50 300 Gallon Container Picked Up Once A W eek 28.50 Each Additional Pickup 28.50 400 Gallon container Picked Up Once a W eek 37.50 Each Additional Pickup 37.50 Involuntary Collection Per Pickup 59.00 Special Collection Per Pickup 37.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 5.20 Each Additional Pickup 5.20 ---PAGE BREAK--- 300 Gallon Container Picked Up Once a W eek 11.30 Each Additional Pickup 11.30 400 Gallon Container Picked Up Once a W eek 14.00 Each Additional Pickup 14.00 Storm W ater: fee of 4.50 per service. Onsite Detention Stormwater $500.00 per acre Offsite Detention Stormwater $2500.00 per acre PASSED, APPROVED AND ADOPTED the 16 day of June, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-40 Councilmember introduced Resolution 15-40. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 15-40. Resolution 15-40: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A OPERATING AGREEMENT W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION W ITHIN THE CITY OF EVANSTON. W HEREAS, the City of Evanston, and the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; W HEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED the 16 day of June, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-41 Councilmember Perkes introduced Resolution 15-41. Councilmember Perkes moved, Councilmember Welling seconded, to adopt Resolution 15-41. Resolution 15-41: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION AND CONVEYANCE OF AN UNDERGROUND RIGHT OF W AY EASEMENT TO ROCKY MOUNTAIN POW ER FOR THE INSTALLATION AND MAINTENANCE OF UNDERGROUND ELECTRIC POW ER TRANSMISSION, DISTRIBUTION AND COMMUNICATION LINES. W HEREAS, Rocky Mountain Power has requested the City convey to it an easement for the installation and maintenance of underground electric power transmission, distribution and communication lines; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor and City Clerk are hereby authorized to sign, attest and convey the Underground Right of W ay Easement to Rocky Mountain Power for the installation and maintenance of underground electric power transmission, distribution and communication lines, a copy of which is attached hereto. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 16 day of June, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Close Ice Ponds to Trout Fishing Councilmember Welling moved, Councilmember Schuler seconded, to close the Bear Ice Ponds for Trout Fishing on Monday, June 22, 2015 through Friday, June 26, 2015; and to close the Bear River Greenway Main Access Road from the 6 Street Underpass to the Bear Community Center from 6:00 th a.m. to 1:00 p.m. for the Trouts Unlimited Kids Fishing Day on Saturday, June 27, 2015. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Close Parking Lot/Bear Community Center Councilmember moved, Councilmember Kopp seconded, to close the Bear Community Center Parking Lot for the Safe Kids Day on Wednesday, June 24, 2015 from 9:00 a.m. to 3:00 p.m. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Close Road & Parking Lot/Hamblin Park Councilmember Schuler moved, Councilmember Welling seconded, to close the Hamblin Park Main Access Road and Parking Lot for the Annual Independence Day Fresh Air, Freedom and Fun Festival on Saturday, July 4, 2015 from 6:00 a.m. to 7:00 p.m. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Comments/Remarks Brian Honey reported that the Boys & Girls Club building expansion is getting near completion. Chief Kirby thanked the Mayor and Councilmembers for approving the new budget and thanked them for including staff members in the budget process. Jay Dee Nielsen invited everyone to attend the Ground Breaking for the Bear Meadow Project on W ednesday. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:27 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk