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215 CITY OF EVANSTON DIRECTOR OF ENGINEERING AND PLANNING This position is appointed by the Mayor with the consent of the City Council DEFINITION Under general administrative direction, plans, organizes, oversees, coordinates, the City design guidelines for roadways, water distribution, sanitary and drainage system and other municipal infrastructure and reviews the work of technical staff performing complex support related to all programs and activities of the department. Manages the effective use of the City’s engineering resources to improve organizational productivity and customer service; recommend engineering related policy and provides highly complex and responsible support to the Mayor in areas of expertise; executes activities and responsibilities of a professional engineering nature as directed by state and local laws. Plan, direct, manage, and oversee the activities and operations of the department including current planning, advance planning, contract administration, grant programs, code enforcement, zoning ordinance, subdivision ordinance, comprehensive plan, events coordination, economic development, and liaison to private non-profits; to coordinate assigned activities with other City departments and outside agencies. SUPERVISION EXERCISED Exercises direct supervision technical and administrative support staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Assume full management responsibility for Engineering services and activities including the evaluation, design and construction of the entire portfolio of city capital improvement projects. Direct and coordinate Planning and Development work plans; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures. Manage the development and implementation of Engineering goals, objectives, policies, and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. Represent the Engineering and Planning Department to other City departments, elected officials and outside agencies; explain and interpret programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 216 Select, train, motivate, and evaluate Department personnel; provide or coordinate staff training; work with employees to correct deficiencies. Manage and participate in the development and administration of the department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. Participates in the development and prioritization of the yearly Capital Improvement Program for the City; coordinates with other departments in the development of the program. Oversees Capital Improvement Program projects; confers with engineers, developers, architects and a variety of outside agencies and the general public in acquiring information and coordination of engineering, public works, utilities, and streets projects and related matters; provides information regarding these matters. Participates in initiating all capital improvement projects or programs, including defining the project scope; determining the financial resources, identifying internal and external stakeholders, identifying a project manager, and developing a project charter. Provide oversight of the following: consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluation of proposals and recommendation for project award; negotiation and administration of contracts for construction projects, contractor compliance with City standards and specifications, time and budget estimates; resolution of complex problems that may arise; recommends and approve filed changes as required. Provide complex technical and administrative support to the Mayor, City Council, and Planning Commission on planning, zoning, subdivision, and business and economic development; direct special projects and research as assigned; develop and review staff reports related to planning and development issues; present reports to a variety of commissions, committees, boards, and the City Council. Administer and enforce regulations of the zoning ordinance, sign ordinance, and subdivision ordinance. Confer with contractors, engineers, developers, architects, a variety of agencies, and the general public in acquiring information and coordinating planning, zoning, subdivision, building, environmental, and related matters. Design, prepare, and recommend appropriate codes and ordinances relating to comprehensive plan, land use, subdivisions, and other planning and development matters; administer current ordinances; prepare revisions as needed. ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 217 Maintain official maps, records, and files related to planning and development matters. Monitor enforcement and ensure compliance with codes and regulations related to planning and development matters. Ensure compliance with Federal, State and Local inquiries relative to engineering policies and adequacy of City utility systems and services. Oversee and supervise accurate mapping including recorded subdivision plats, right of way maps, and maps of easements, City boundaries, and City properties. Oversee and supervise engineering and construction inspections, traffic surveys and patterns, water systems and water treatment, wastewater systems and wastewater treatment, storm water management. Review commercial and residential development, subdivision plats, grading plans, erosion protection plans, street layout, drainage plans, and traffic circulation. Provide staff assistance to the Mayor and City Council; prepare and present staff reports and other necessary correspondence. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Engineering programs, policies, and procedures as appropriate. Review the design, materials, and process proposed in connection with new construction or major repairs for City facilities and improvements; prepare and/or review ordinances for Council consideration; recommend levels of service for utilities, streets, and drainage areas. Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public works. Respond to and resolve difficult and sensitive inquiries and complaints. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 218 Operational characteristics, services, and activities of a civil engineering, land surveying and public works design and construction. Organization and management practices as applied to the analysis and evaluation of civil engineering, policies, and operational needs in a municipal environment. Modern and complex principles and practices of civil engineering program development and administration. Principles and practices related to planning, grant administration, business and economic development, and related issues. Theory, principles, and content of comprehensive plan, land use regulations, and related City, County, State, and Federal laws and ordinances. Principles and procedures pertaining to site planning, architectural review, and subdivision design. Recent developments, research methods, and sources of information related to municipal planning and development matters and economic growth and development. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely. Ability to: Develop, recommend, interpret, and apply the City’s comprehensive plan and zoning ordinance. Provide administrative and professional leadership and direction for the department. ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 219 Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services. Plan, organize, direct, and coordinate the work of technical and administrative support personnel; delegate authority and responsibility. Ability to: Select, supervise, train, and evaluate staff. Identify and respond to community and City Council issues, concerns, and needs. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Prepare clear and concise administrative reports. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to department programs and functions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: Four years of responsible Engineering, Planning and Community Development experience including three years of management and supervisory experience. Training: Bachelor's degree from an accredited college or university with major course work in civil engineering and computer aided design and drafting as well as experience in urban planning, architecture, public administration, or a related field. ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 220 License or Certificate: Possession of a Certificate of Registration as a Professional Engineer, and a Professional Engineer Certificate from the State of Wyoming within 6 months. Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: December 2016 ---PAGE BREAK--- 221 ---PAGE BREAK--- City of Evanston Director of Engineering and Planning (Continued) 222