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EVANSTON CITY COUNCIL First Regular Meeting November 4, 2014 The official record of proceedings of the first regular meeting of the Evanston City Council for the month November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Dennis Boal led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyers, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Assistant Director of Parks and Recreation, J.D. Nelson; Public W orks Director, Oop Hansen; Deputy City Clerk, Nancy Stevenson; and Environmental Services Manager, Gordon Robinson. Director of Parks and Recreation, Dennis Poppinga was excused. A group of interested citizens were also present. Approve Agenda Councilmember moved, Councilmember Rex seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held October 21, 2014 and a Work Session Meeting held October 28, 2014 were approved as presented. Bills Councilmember Welling moved, Councilmember Meyer seconded, to approve the following bills for payment: October 22, 2014 to November 4, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 4,158.22 Clerk of District Court Payroll 307.05 FlexShare Payroll 4,865.78 ING Life Insurance Payroll 58.40 Orchard Trust Payroll 1,132.24 Parks and Recreation Payroll 334.77 Utah Child Support Payroll 1,012.26 Vantage Point Payroll 2,163.94 W ells Fargo Payroll 368.00 Payroll Payroll 214,707.30 EFTPS Payroll 75,976.85 W right Express Fuel 19,294.22 Artistic Sign Design Services 1,785.00 Bear River Siding & Gutter Supplies 600.00 Dennis M. Boal Legal Services 6,640.00 Cheyenne Regional Med Center Training 320.00 CDC Restoration & Construction Repairs 10,100.00 Cowboy Motor Co Parts 32.54 Castle Rock Dodge Jeep Vehicle 25,781.00 Cazin’s Supplies 290.90 CD’s Electric Electrical 698.35 Cassidy’s Critter Containment Services 215.00 Verizon W ireless Cell Phones 711.52 Crum Electric Supplies 233.59 Dynamic Brands Supplies 944.00 Dept of Environmental Quality Services 75.00 Ellingford’s Supplies 15.88 Executech Maintenance/Equipment 4,904.88 Evanston Chamber of Commerce Awards/Contract 11,545.00 Evanston Parks & Recreation Reimbursement 42,739.03 Flowtech Repairs 419.20 Gear For Sports Supplies 2,442.48 Randy’s Heating & AC Repairs 18,163.82 Harris Law Office Contract 4,000.00 ---PAGE BREAK--- Hogan & Associates Contract 115,983.00 Intermountain Electric Electrical 13,277.35 Intermountain Golf Cars Parts 48.47 J-Bar Trucking Freight 404.67 J-Bar Excavation Sand 809.34 Jeff Murdock Reimbursement 338.71 Kallas Automotive Parts 2,049.82 Chad Liechty Reimbursement 492.83 Lexis Nexis Matthew Bender Supplies 113.33 MJB Animal Clinic Services 120.00 Morcon Industrial Supplies 683.31 Mtn W est Business Solutions Contract 1,241.53 Myers/Anderson Architects Services 6,355.00 Optique 20/20 Emergency Victim Services 338.00 Nike Golf Supplies 36.22 Sue Norman Reimbursement 454.13 Office Products Dealer Supplies 404.43 Office Depot Supplies 135.01 Pitney Bowes Supplies 366.16 Quality Engraving & Locksmith Supplies 20.00 Real Kleen Janitorial Supplies 626.84 Reaveley Engineers Services 3,522.80 Rocket Sanitation Services 2,880.00 Roto-Aire Sales & Service Parts 2,417.53 Safety Supply & Sign Signs 4,917.24 SCI Inc Contract 133,427.70 Interwest Supply Parts 1,999.00 Smith’s Food & Drug Supplies 140.72 CH Spencer Parts 4,764.25 Standard Plumbing Parts 34.35 Spradley Barr Motors Vehicle 32,015.00 TGIF Enterprises Laundry Service 521.75 Superior Rental Supplies 67.39 Tom’s HVAC Repairs 2,153.33 Thatcher Chemical Chemicals 2,908.48 Trane Equipment 7,854.40 Turf Equipment Parts 148.57 Uinta County Jail/Dispatch Fees 71,263.33 Uinta County Fire Protection Contract 50,757.66 Uinta County Herald Ads 245.00 Uinta County Solid W aste Landfill 16,879.80 InContact Utilities 555.66 Century Link Utilities 359.59 Rocky Mountain Power Utilities 15,657.48 W alMart Supplies 1,308.49 Russell Industries Parts 188.28 W estar Printing Printing 155.65 Taylour W elling Contract 15.00 W eather Guard Roofing Supplies 3,500.00 W hite Mountain Lumber Supplies 38.52 W yoming State Golf Association Supplies/Membership 3,425.00 One-Call of W yoming Services 130.50 W yo State Board of Pharmacy Renewal Fees 80.00 Dana Kepner Parts 4,569.98 Highland Golf Parts 210.16 Independent Software Solutions Repairs 32.50 JC Golf Accessories Supplies 1,549.69 Taylor Made Supplies 367.66 Lori Lane Refund 100.00 USA Blue Book Supplies 826.59 Kathy Bella Bluegrass Festival 5,660.00 Surge Hydraulics Parts 180.00 A-1 Fire Sprinklers Maintenance 1,552.00 Paul Barnell Supplies 300.00 Dwayne Lee Excel Award 250.00 Lakeside Parts 54.00 HMBD Insurance 33,623.29 Robert Cormany Reimbursement 443.75 Cooper Institute Tuition 695.00 Katrea Vetos Refund 250.00 W ilbert McLemore Refund 75.00 Cody Baker Refund 750.00 Shipping Plus Shipping 12.01 Education & Training Services Tuition 499.00 Terri Arnell Reimbursement 1,483.80 ---PAGE BREAK--- Business Solutions Group Tax Forms 155.42 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. EXCEL! Award Presentation Gordon Robinson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Dwayne Lee for the many extra hours he worked, showing exceptional commitment to completing the aerobics room floor project. Dwayne was presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Public Hearing/Restaurant Liquor License/R & R Station City Attorney, Dennis Boal conducted a public hearing to solicit public comment regarding the application for a Restaurant Liquor License for R & R Station, LLC., dba: R & R Station. Ruline Reese, owner of the establishment spoke in favor of the application. No one else addressed the issue and Mr. Boal closed the hearing. Restaurant Liquor License/R & R Station Councilmember Schuler moved, Councilmember Meyer seconded, to approve a Restaurant Liquor License for R & R Station, LLC., dba: R & R Station. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Consent Agenda Councilmember moved, Councilmember Meyer seconded, to approve the following on the Consent Agenda: A Parade Route Permit requested by the Evanston Police Officers Association for the Annual Shop With A Cop Parade on Saturday, December 13, 2014, beginning at 7:30 a.m. at the Hampton Inn and ending at Walmart. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-71 Councilmember Perkes introduced Resolution 14-71. Councilmember Perkes moved, Councilmember Welling, to adopt Resolution 14-71. Councilmember Rex moved, Councilmember Welling seconded, to amend the title and Section 1 of Resolution 14-71 as follows: after the word “contract” delete “and Addendum”. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-71: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT W ITH ALPHACORP, TO INSTALL SECURITY CAMERAS FOR THE MEDICAL SPEC BUILDING. W HEREAS, the City of Evanston has a need to install a video surveillance and security system in the Medical Spec Building; and W HEREAS, AlphaCorp has provided and installed video surveillance equipment for the city on some of its buildings; and W HEREAS, AlphaCorp has submitted an acceptable quote to install the security cameras for the Medical Spec building; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston, and AlphaCorp, a copy of which is attached, for completion of all work to install security cameras for the Medical Spec Building. PASSED, APPROVED AND ADOPTED the 4 day of November, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Comments/Remarks Brian Honey gave an update on the W ater Tank Project, stating that advertising for final completion will take place this week and next. He also reported that the Christmas Star and Camels will be relocated on E Hill. ---PAGE BREAK--- Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:15 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk